1. Continuity of Operations Planning
Revised Agency COOP Template
Targeted Technical Assistance
May 29, 2012
Agency Coordinators Meeting
County of Fairfax
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2. Continuity Planning
Focus Remains Getting all Plans Green
Agency Plan Review Status
Gap Analysis
Overlap of Continuity, Emergency & Response Planning
Technical Assistance Prioritization
New ‘Transition’ Template Available
Ongoing Review/Revisions of Each Agency COOP Plan
Countywide Implementation Timeline
Individual Agency Outreach
County of Fairfax
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3. Continuity Planning Activities
Agency Plan Sufficiency & Completion
Technical Review of Agency COOP Plans
Targeted Technical Support to Emergency Operations Plan Signatories
Graphic Image of COOP – Relative to Emergency Response & Planning
Crosswalk of all Countywide Continuity & Emergency Planning Efforts
Revised Template & WebEOC Boards
Tool for Review, Revisions and Transition to WebEOC Boards
Mission Essential Functions Worksheets Inform:
Mission Essential Staff, Resources & Equipment
Critical Systems Prioritization
Alternate Location Needs
County of Fairfax
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4. Continuity Planning
Sufficiency Review Matrix
County of Fairfax
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5. Emergency Planning Continuum
Response Continuum - Minor Disruptions to Major Catastrophic Disasters
Response Short-Term Recovery Medium --> Long-Term Recovery
Routine Response [Standard protocols]
Emergency Response [Standard First-Responder protocols]
Major Emergency Response [Significant Incident / Multi-Day Response]
Potential EOC Activation --> Emergency Operations Plan (EOP)
Large Scale Emergency / Catastrophic Disaster
EOP --> Pre-Disaster Recovery Plan (PDRP)
Emergency Action Planning - Site-Specific [On-Going]
Watch-Warning, Threat or Event --> Action May Require Implementing 1 of 5 Universal Responses --> Event Resolved
Continuity of Operations (COOP) Planning [On-Going]
Activation --> Potentially Reduce Services to Ensure Prioritized Mission Essential Function Capabilities --> Reconstitution
Assurance & Resiliency of Mission Essential Staff --> Adequate Facilities, Equipment & Resources --> Critical Systems, Communications, Data & Records
Continuity of Government Plan (COG)
Implemented as Needed
Resume Routine Day-to-Day Operations
Department Operations Center (DOC) Activation Planning [On-Going]
Activation --> Provide Centralized Supply Chain Management of Emergency Resources --> Close & Resume Normal Supply Protocols
Preparedness Planning, Risk Assessment & Mitigation [On-Going]
County of Fairfax
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6. Continuity Planning
Cross-Walk Matrix
County of Fairfax
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7. Revised Template
Existing 2006 Template
Dated & Difficult to Crosswalk Between Agencies
MSWord Document - Limited Analysis Capabilities
New Template Goals
Simplify Plans
Compliant with Federal Grant Agency Guidelines
Ease of Transfer/Input into WebEOC Boards
Better Information Sharing During Activations
Gradual Implementation as Plans are Revised/Updated
Full Countywide Implementation in 2013
County of Fairfax
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8. Using Transition Template
Use Mission Essential Functions Worksheets
Individual Agency SMT Briefings
Existing Essential
Functions
Existing Business Units New Plan Section Titled:
Agency Mission
Essential Functions
County Executive Priority of
Services Policy (See Cross-Walk
Matrix for Guidance)
County of Fairfax
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9. Using Transition Template
Existing Executive
Summary Guidance
Annex I – Logistics New Plan Section Titled:
Concept of Operations
Annex J – COOP Planning
Assignments
County of Fairfax
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10. Using Transition Template
Annex J – Planning
Assignments (Parts)
Annex P – Pandemic New Plan Section Titled:
Checklist Human Capital
Management
Annex K – Communications
Planning (Call Lists &
Rosters)
County of Fairfax
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11. Using Transition Template
Annex F – Lines of
Succession
New Plan Section Titled:
Orders of Succession &
Delegated Authorities
Annex G – Delegations of
Authority
County of Fairfax
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12. Using Transition Template
Annex C – Alternate Facility New Plan Section Titled:
Locations Facility Locations
Facilities Management Department Assistance
Agency Responsibilities
New Plan Section Titled:
Existing Logistics & Go Kits
Essential Equipment &
(Parts)
Resources
County of Fairfax
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13. Using Transition Template
Annex D – Go Kits
Annex E – Vital
Records/Databases (Parts)
New Plan Section Titled:
Annex H – Mission Critical Technology
Critical Systems Assets & Systems
Annex K – Alternate
Communications Methods
County of Fairfax
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14. Using Transition Template
New Plan Section Titled:
Annex I – Logistics (Parts) Interdependent
Agencies, Vendors &
Contractors
Agency Specific Information in COOP Plans
Use DPSM Website for County Contracts
http://infoweb…/dpsm/docs/missioncritical.pdf
Add Your Agency Critical Contracts
County of Fairfax
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15. Revised Template
Existing Template Will Terminate Use in 2013
Transition Template Implementation
Simplify Plan Maintenance & Testing
Compliant with Federal Grant Agency Guidelines
Transfer to WebEOC Boards
Better Information Sharing During Activations
Gradual Implementation as Plans are Revised/Updated
Full Countywide Implementation in 2013
County of Fairfax
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16. Priorities for Rest of 2012
Agency Technical Assistance for Plan Completion
Prepare for Transition Template
Update & Consolidate Agency Annexes
Review Agency Roles & Responsibilities for CEX Priorities
Alignment with Other Emergency Planning & Response Plans
Complete All Plans to Achieve Green Status
County of Fairfax
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17. ?
Questions
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