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Land Development Services Annual Report FY2018

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Land Development Services Annual Report FY2018

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Land Development Services Annual Report FY2018

  1. 1. ANNUAL REPORT Fiscal Year 2018 www.fairfaxcounty.gov/landdevelopment
  2. 2. A Fairfax County, Va., publication | September 2017 Fairfax County is committed to nondiscrimination on the basis of disability in all county programs, services and activities. Reasonable accommodations will be provided upon request. For information, call 703-324-1780. As members of the Land Development Services team, we accomplish our mission by embracing our values in a work environment that protects the health and well-being of each other and the public. Facilitate the safe and sustainable building of our communities. Be the best partner in creating a thriving Fairfax County. Values Empowerment Accountability Collaboration Respect Safety Integrity Trust and support employees to lead and make decisions that align with our mission Fulfill your obligations and expect others to do the same Work together towards a common goal and support innovation Consistently demonstrate honesty, sincerity, openness and moral uprightness Value others by demonstrating fairness, appreciation and understanding Adhere to safe working practices on and off the job Vision Mission
  3. 3. Page 3LDS FY18 ANNUAL REPORT Table of Contents 4 A Word from the Director 5 New Construction in Fairfax 6 Measuring Time to Market - Residential Additions - Single Family Homes - Tenant Improvements - Commercial Multi-Use Buildings - Residential Infill Plan Approvals - Major Site Plan Approvals 16 Building & Trade Permits 18 Building & Site Inspections 19 Elevators/Escalators & Critical Structures 20 Resources Overview 22 Environmental Outlook Back page The Future ... PLUS and ePlans
  4. 4. Page 4 LDS FY18 ANNUAL REPORT A Word from the Director In fiscal year 2018 (July 1, 2017-June 30, 2018), Land Development Services (LDS) continued to improve the speed, consistency and predictability of the development review process in Fairfax County. LDS has been intensely focused on creating a new, more transparent way of measuring what we do and how we do it. For the past several years, we have measured mainly volumetrics – how much we have accomplished. On their own, those numbers are staggering, as seen in the pages that follow. In FY18, LDS issued over 63,000 building and trade permits and reviewed nearly $2 billion worth of construction. This was all done with a staff of 286 employees. As impressive as those statistics are, we are now asking ourselves and our customers: How well do we deliver our services? How does our process affect a project’s “time to market?” To do this, we focused on what LDS can control during the process: 1. The site plan and permit process. 2. The building plan and permit process. 3. And the construction process through inspections. These areas are where our speed and high quality reviews are of paramount importance to the time to market. As we mine our data, we can quickly target areas that need improvement. In addition, LDS is moving to electronic plan review and, in 2020, launching an entirely new online permitting system, which will provide better, real-time metrics. These improvements will help to streamline the review process. LDS strives to be the best possible partner in the development process, while facilitating the safe and sustainable building of our communities. William D. Hicks, P.E. Director, Fairfax County Land Development Services
  5. 5. Page 5LDS FY18 ANNUAL REPORT New Construction in Fairfax 132Bonded public improvements completed $1.9 billionEstimated value of residential and commercial construction in FY18 $52.5 millionTotal amount of bonds released 5,284 New dwelling units constructed (Single family homes, townhouses and multi-family units) 745Number of new addresses added in Fairfax County New commercial buildings completed 55
  6. 6. Page 6 LDS FY18 ANNUAL REPORT Measuring Time to Market Fairfax County and the building industry work in partnership throughout the life of a development project. To strengthen that partnership, LDS has developed a definition of time to market that measures the speed and efficiency of county review time and customer response time. For our customers, the time it takes to deliver a product to market is their bottom line – whether it is a family home, a new restaurant or a major mixed-use development. The core site and building plan categories used to track time-to-market performance are: • Residential Additions • Tenant Improvements • Single Family Homes • Commercial Multi-Use Buildings Together, these 3,247 projects generated $32 million in fees for LDS and represented about $1.9 billion in new real estate value in the county. The charts in the following pages reflect the time to market for projects that were given final approval in FY 2018. These plan reviews took place many months and, sometimes, even years before construction was completed. These timeframes are noted in each chart and give a snapshot of what it took to bring these project types to market in FY 2018. To get a sense of plan reviews that were completed during FY 2018 for construction that will be completed in future fiscal years, we also examined the site plan approval process for major site plans and for residential infill lot grading plans. Not only does measuring site plan review tell us the average review times, but it also shows the volume of development that is in the pipeline. How to read the charts: In each time-to-market chart, time is divided into the calendar days the plan was under review by the county (green), and the calendar days the plan was in the hands of the customer (orange). 21 14 < 4,500 SF PERMIT APPROVED County Review Customer Review
  7. 7. Page 7LDS FY18 ANNUAL REPORT Completed Residential Additions Details • 637 Projects (19 with Site Plans) • Avg. Time to Market: 18 days • Avg. # of Submissions: 2 • Avg. Construction: 733 days In FY 2018, LDS approved 637 residential additions permits ranging from sunrooms to second-story additions to garages. Generally, these projects are relatively complex; the category does not include simple finished basements or decks. Within this group of projects, there were 19 (3 percent) that also required residential infill lot grading plans because the project disturbed more than 2,500 square feet of land. Compared to projects in this category approved in FY 2017, the building plan review time frame improved by as much as seven days. 2Numberofsubmissions theseprojectstypicallyneed beforefinalapproval. PlanReview
  8. 8. Page 8 LDS FY18 ANNUAL REPORT Completed Single Family Homes Details • 706 Projects (465 with Site Plans) • Avg. Time to Market: 190 days • Avg. # of Submissions: 2 site, 3 bldg • Avg. Construction: 318 days Of the 706 single family homes approved for occupancy in FY 2018, 465 (66 percent) had accompanying site plans. The top bar in the chart above shows average site plan time- to-market metrics for all homes that required site plans. Some of the building plans were submitted as “masterfile plans,” which means builders had already received approval for a standard home type. These projects tend to have a shorter time to market, because the plans do not need to be reviewed again unless there are major changes. PlanReview 10 25 28 20 110 11 20 16 3 55 44 0 50 100 150 200 250 300 Building Site # of CalendarDays APPROVED PERMIT PICKED UP PERMIT ISSUED APPROVED Queue Typicalprojects require2siteplan submittalsand3 buildingplansubmittals beforeapproval.(Infills)
  9. 9. Page 9LDS FY18 ANNUAL REPORT Completed Tenant Improvements Details TOTAL TENANT IMPROVEMENTS: 1,849 (Projects greater than 4,500 square feet) • 817 projects approved • 44 percent approved in one submission (Projects less than 4,500 square feet) • 1,032 projects approved • 61 percent approved in one submission Commercial tenant improvements include projects where a tenant reconfigures or updates an office, storefront, or restaurant location. In FY2018, the “Fast-Track” program, which includes projects up to 4,500 square feet, met LDS’s goal of 15 days for county review. In 2019, with the launch of ePlans for these plan types, the threshold for electronically submitted Fast-Track plans has increased from 4,500 to 10,000 square feet. PlanReview Fast-Track Non-Fast-Track 7 1 40 7 7 17 13 5 13 14 0 10 20 30 40 50 60 70 80 90 > 4,500 SF < 4,500 SF # of CalendarDays PERMIT APPROVED PERMIT PICKED UP PERMIT APPROVED PERMIT PICKED UP Queue Queue 61%ofallplanswereapproved onthefirstsubmission Fast-Track Non-Fast-Track
  10. 10. Page 10 LDS FY18 ANNUAL REPORT Completed Commercial Multi-Use Buildings Details • 57 Projects • Avg. Time to Market: 381 days • Avg. # of Submissions: 2 (site), 2 (building) • Avg. Construction: 469 days PlanReview 8 75 60 34 176 20 28 11 139 0 50 100 150 200 250 300 350 400 Building Site # of CalendarDays Queue APPROVED PERMIT PICKED UP TO BONDS & AGREEMENTS APPROVED Typicalmulti-useprojects achieveapprovalby 2nd submission. Moresiteplan detailsshown onpages14-15.
  11. 11. Page 11LDS FY18 ANNUAL REPORT There was a 63 percent increase in the number of commercial multi-use buildings that received their final inspection in FY 2018 compared to FY 2017. The county review time decreased 72 days (28 percent), with 95 percent completing the site plan review process within two submissions and 54 percent completing the building plan review process within two submissions. Fifty-seven projects arrived on the market, including: • Capital One Headquarters in Tysons. • Inova Schar Cancer Institute. • Apple Federal Credit Union. • Chantilly Wegmans.
  12. 12. Page 12 LDS FY18 ANNUAL REPORT Residential Infill Plan Approvals(Construction Pending) 1.4Averagenumberof submissionsbefore approval
  13. 13. Page 13LDS FY18 ANNUAL REPORT Residential infill lots are parcels of land that are either surrounded by already- developed parcels or part of a subdivision of land parcels. To build a new home on such a lot, a residential infill plan must be reviewed and approved by the county. Often these developments have sophisticated stormwater management requirements, as well as erosion and sedimentation controls, to minimize any negative effects to the surrounding environment. High quality submitted plans minimize review times. In contrast, poor quality submissions increase review times. Details • 557 Projects • Avg. County Review: 29 days • Avg. Customer Time: 57 days • Avg. # of Submissions: 1.4 1 Submission,363,65% 2 Submissions,166,30% 3 Submissions,23,4% 4 Submissions,5,1% FY 2018 INF Plans - # of Submissions to Approval 557 Total Plans
  14. 14. Page 14 LDS FY18 ANNUAL REPORT Major Site Plan Approvals (DPE and non-D (Construction Pending) 2Averagenumberof submissionsbefore approval
  15. 15. Page 15LDS FY18 ANNUAL REPORT DPE) Because major site plans are so complex, LDS has worked with industry to identify ways to expedite the submission and review process. The Designated Plans Examiner (DPE) Peer Review Program, which leverages a partnership with the Engineers and Surveyors Institute (ESI), provides a plan quality control review to ensure high-quality submissions to LDS. As seen in the charts here, the DPE program results in a significant reduction in the total time to market for major site plans. With few exceptions, the DPE program will result in plans being approved within two submissions and with a 33 percent total reduction in review and comment time. The charts here show the typical time to market for plans approved within two or three submissions. Details TOTAL MAJOR SITE PLANS APPROVED: 47 Designated Plan Examiner (DPE-Peer Review) • 35 Plans • Avg. County Review: 78 days • Avg. Customer Time: 194 days • Avg. # of Submissions: 2 Non-DPE Peer Review • 12 Plans • Avg. County Review: 95 days • Avg. Customer Time: 310 days • Avg. # of Submissions: 2.3
  16. 16. Page 16 LDS FY18 ANNUAL REPORT Building & Trade Permits 63,224Total building and trade permits issued (71.7% applied for online) 47,064Total trade permits issued Electrical permits, 16,074 Mechanical permits, 7,573 Plumbing/gas permits, 13,075 Household appliance permits,10,342 Trade Permits By Type
  17. 17. Page 17LDS FY18 ANNUAL REPORT 16,160Building permits issued 14,517 15,523 15,034 15,112 15,494 16,160 FY13 FY14 FY15 FY16 FY17 FY18 Building Permits Issued New commercial buildings, 65 New residential buildings, 1731 Alterationsto existing commercial buildings, 4771 Alterationsto existing residential buildings, 9593
  18. 18. Page 18 LDS FY18 ANNUAL REPORT 159,090Building inspections conducted Building & Site Inspections 44,196Site inspections conducted 150,877 148,587 156,331 153,055 158,289 159,090 142,000 144,000 146,000 148,000 150,000 152,000 154,000 156,000 158,000 160,000 FY13 FY14 FY15 FY16 FY17 FY18 # of Building Inspections 48,319 45,475 47,784 45,096 47,325 44,196 42,000 43,000 44,000 45,000 46,000 47,000 48,000 49,000 FY13 FY14 FY15 FY16 FY17 FY18 # of Site Inspections Note:IntheFY17AnnualReport,FY17’ssiteinspectionnumberswerenotcorrect.IthasbeencorrectedinthisAnnualReport.
  19. 19. Page 19LDS FY18 ANNUAL REPORT Elevators/Escalators Critical Structures meetings: 439 Shop drawings reviewed: 1,667 Inspections performed: 10,651 # of elevators/escalators in Fairfax: 6,210 Permits issued for new elevators/escalators: 392 Total inspections performed: 16,087 Critical Structures Critical Structures: Building projects that, for safety concerns, require special inspections by a Registered Design Professional retained by the owner. Most major commercial projects and multi- family residences are considered Critical Structures. LDS Glossary
  20. 20. Page 20 LDS FY18 ANNUAL REPORT Resources Overview Turnover Rate Approximately 58 positions were vacant at one point during the year. LDS is addressing this by: • Focusing on plan review and inspection workload. • Offering competitive salary and benefit packages within county guidelines. • Providing funds and assistance for continuing education and certifications. 20% Expenditures Expenditures include personnel ($31.2 million/80%); contracts, utilities, training and other operating costs ($5.4 million/14%) and an overhead rate for occupancy costs, interagency coordination and county oversight ($2.2 million/6%). Fees are the primary source of revenue for LDS and are based on the costs required to perform our core services and to operate the agency. This fee revenue can fluctuate each year depending on the volume of plans submitted and permits issued. $39,852,133 Revenue $38,840,055 LDS’s cost recovery rate is determined by comparing the total annual expenditures to the total annual revenue. This rate is used to determine how fees are calculated. The Board of Supervisors’ target rate is 90 percent; however, LDS may exceed that cost recovery rate based on the volume of permits and plans in a given year. Revenue beyond the 90 percent cost recovery rate goes back into investing in LDS, with a current focus on the department’s capital needs, primarily the PLUS online permitting system (see back page). 103% Cost Recovery Rate
  21. 21. Page 21LDS FY18 ANNUAL REPORT Inspectors’ Workload 120 Average number of inspections per site inspector per month LDS is currently reviewing industry standards and appropriate resources to determine the right site inspection workload and to clarify the need for additional site inspectors. In FY 2017, the county added four building inspector positions to address workload that had tripled national standards. 286 Number of Employees 96 Va. Dept. of Environmental Quality Certifications 48 Professional Engineers Va. Dept. of Housing and Community Development Certifications 574 4 Certified Flood Plain Managers
  22. 22. Page 22 LDS FY18 ANNUAL REPORT Environmental Outlook Acres of approved land disturbance 960 Erosion and sediment inspections performed 20,730 414Stormwater inspections performed 399Stormwater facilities brought online, treating 676.1 acres Land disturbing activities approved 895
  23. 23. The Future ... PLUS and ePlans! Fairfax County is developing a new online planning and land use system, called PLUS, modeled on best practices from around the country. The system will unify siloed processes into a one-stop-shop customer service portal for industry partners and the general public. • The system will offer customers real-time status updates and more transparency about their permit applications and transactions. • Meaningful metrics and flexible reporting will allow the county to measure performance with greater accuracy and speed. • Geographic Information Systems (GIS) and electronic plan review integration and modernized mobility platforms will greatly improve workflow for customers and staff. The PLUS project is a pivotal part of achieving goal three of the Economic Success Strategy: Improving the speed, consistency and predictability of the development review process. The first phase of the system will go live in 2019, which will include food establishment permits and other services offered by the Health Department. The land use system is scheduled to go live in 2020. In 2021, a third phase will wrap up, which will create extended functionality for proffer tracking and Comprehensive Plan management. ePlans in Fairfax In early 2019, LDS launched ePlans to all customers, which turns plan review into a completely paperless process. To start, customers may submit ePlans for Site Plans, Site Plan Revisions, Minor Site Plans, Minor Site Plan Revisions, New Commercial Buildings, and Interior Alterations of Existing Commercial Structures.
  24. 24. A Fairfax County, Va. Publication | March 2019 If accommodations or alternate formats are needed, please call 703-324-1780, TTY 711 Contact LDS • Permit Application Center, Site Application Center, Facilitation and Addressing Center, Bonds and Agreements: 703-222-0801 • Building Plan Review and Inspections: 703-631-5101 • Site Development and Inspections: 703-324-1720 • Director’s Office: 703-324-1780 TTY 711 www.fairfaxcounty.gov/landdevelopment