University Of Swat
Fayaz Ahmad & Waqar Ahmad
Class BBS

 Generally, time management
refers to the development of
processes and tools that
increase efficiency and
productivity.
 Time management is the act
or practice of managing and
supervising time .

Time Management
T =Time is life, do not waste it
I =Identify major thieves of time and eject them
M =Make a realistic list of things to do and act on it
E =Eliminate unnecessary activities
M =Memory aids such as diaries and tape recorders are useful
A =Analyse how time is spent
N =Never take on more than is necessary, learn to say no
A =Analyse yourself and operate within your strengths
G =Get on by being organized
E =Employ a programmer of physical and mental fitness
M =Manage backlog
E =Employ a schedule or planner to chart the way ahead
N =Never cease to become more efficient and effective
T =Treat each day as your last, maximize it.

 To save time
 To reduce stress
 To function effectively
 To increase our work output
 To have more control on our lives
Why do we need Time Management

The process of Time Management start with-
 Making Activity logs
 Planning
 Costing your time
 Prioritizing
 Scheduling
 Goal setting

Costing your time
Understand your true value by calculating your cost per year
cost per year = (salary + taxes+ office space + office equipment + profit you generate )
Calculate your hourly rate = cost per year / work hrs. per year
… .know where you stand.

Making Activity logs
Help in
 Making a realistic estimate of the time spent during the day
 Pinpoints the critical areas- time spent on low value jobs
 Finding the high yielding times of our day

Planning
Draw an Action Plan-
• A list of things that need to be done to
achieve your Goal

Prioritizing
 Make a To-Do list
 Consider the value of the task before deciding to do
it- Is it worth spending your time & your company
resources
 Prioritize your task- The most important jobs should
be completed first followed by other jobs

Scheduling
 Make a realistic estimate of how much you can do
 Plan to make the best use of the available time
 Preserve some contingency time to deal with
‘unexpected jobs’ Minimize stress by avoiding over-
commitment to yourself & others

Goal setting
 Setting lifetime goals helps you to chart your life course &
your career path
 Break up your lifetime goals in smaller goals
 Make a daily to-do list
 Review and update your list on a daily basis & judge your
performance

Achieve your goals!
Be your own judge and your own motivator, make
Time Management your tool for success