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Budget Prognosis and VisualizationUnderstanding and prioritizing how we make the most of               our hard earned mon...
Why?• Visualise money spent• Visualise money to  spend• Bring attention to  deviations• Understand how to use  the money w...
What is the Result?•   A relative visualisation of spending so far•   Prognosis of expected project spending during the fi...
Preparations                              Economic Data• A Project and Activity List   – Assemble a list of all what we’ve...
Preparations                                  Lego and Interpretations                                                •   ...
Preparations Quantify the Value of Lego Knobs                                    Divide the expeted turn                  ...
Preparations                          And some other stuff…• Small sticky notes• A large conference room with  ample floor...
Exercise 1: Year to Date1. Pick up Lego corresponding to what has been spent so far2. Use the Lego to visualise what we’ve...
Exercise 2: Visualize the Plan                        Separate into department groupsPick-up Lego corresponding to the dep...
Exersice 3: Reflection and Action List• Reflection   – Are we spending the money right?   – Are we doing what’s most impor...
That’s it• Retrospective   – What was good with the exercise?   – What could have been better?   – Improvements to make un...
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The lego budget exercise

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This is a workshop material that we've been using to visualize our budget using Lego. By using this exercise we can get a common view of how we spend our money and how we can optimize our spending in a better way.

For more information on this topic please contact me at mattias.forsberg@comhem.com or twitter @forsbergmattias.

Publié dans : Divertissement et humour
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The lego budget exercise

  1. 1. Budget Prognosis and VisualizationUnderstanding and prioritizing how we make the most of our hard earned money Mattias Forsberg, @forsbergmattias, Com Hem AB
  2. 2. Why?• Visualise money spent• Visualise money to spend• Bring attention to deviations• Understand how to use the money we have to provide the most value
  3. 3. What is the Result?• A relative visualisation of spending so far• Prognosis of expected project spending during the fiscal year• Prognos of expected other expenditure during the fiscal year• Planned deliverables during the fiscal year
  4. 4. Preparations Economic Data• A Project and Activity List – Assemble a list of all what we’ve done so far and what it has cost. – Make sure to separate projects from other activities you want to follow up – Ask your business controller for this information, they usually have it.• Project Economy and Deliverbles – Assemble a list of project budgets and deliverables – Include money spent on delivered deliverables – Include estimated spending on planned and ongoing deliverables – Ask project managers or product owners for this information.
  5. 5. Preparations Lego and Interpretations • Collect the Lego you need – Make sure to count the number of pieces CAPEX OPEX – Include more complex shapes and forms to make the exercise more playfulDepartment A RED ORANGE – Get flat pieces to assemble project 1500 knobs 200 knobs deliverablesDepartment B BLUE 350 knobs LIGHT BLUE 2000 knobs • Assign different pieces different meaningDepartment C YELLOW GREEN 500 knobs 600 knobs – For example different colors can mean different thingsOverall LIGHT GREEN BLACK 250 knobs 230 • Want to do more than we can afford?Unallocated funds WHITE GRAY – The ”Unallocated funds” can be used to show where we need more money to achieve a specific result
  6. 6. Preparations Quantify the Value of Lego Knobs Divide the expeted turn around with the amount of Lego knobs you have for the exercise. That gives you the exchange rate. This can and should be done prior to the workshop.Sample exchange rate:1 Lego Knob = 10 000 SEK
  7. 7. Preparations And some other stuff…• Small sticky notes• A large conference room with ample floor or table space• A large space to display the result
  8. 8. Exercise 1: Year to Date1. Pick up Lego corresponding to what has been spent so far2. Use the Lego to visualise what we’ve created so far – Be creative here!3. Tag it with a sticky note to tell others what it is – Include deliverables name, project name and money spent
  9. 9. Exercise 2: Visualize the Plan Separate into department groupsPick-up Lego corresponding to the department budgetFor every project 1. Build lego shapes korresponding to deliverables or significant activities • Use the amount of Lego corresponding to estimated cost 2. Tag every shape with sticky notes • Include deliverables name, project name, money spent and expected delivery date 3. Position the shapes on flat lego piece for each project • Give the viewer a sense of what order we are planning to do things
  10. 10. Exersice 3: Reflection and Action List• Reflection – Are we spending the money right? – Are we doing what’s most important and creates most value? – Should we change anything?• What’s next? – Compile a action list from the workshop from the reflections – Update the material prepared for the workshop with the outcome from the reflections and possible changes in the budget
  11. 11. That’s it• Retrospective – What was good with the exercise? – What could have been better? – Improvements to make until next time?

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