Slides from a seminar delivered to Scotia Life staff.

1. NewHabits-NewGoals Kicking Off Time Management 2.0 Using The NewHabits-NewGoals Approach

3. NewHabits-NewGoals Purpose: To introduce you to some of the essential tools to develop time management systems for the rest of your career. To discover what it would be like to have a commitment to the mastery of time management

5. What do you have coming your way now? NewHabits-NewGoals

6. What is a “Time Management System?” Where did yours come from? NewHabits-NewGoals

7. NewHabits-NewGoals

8. NewHabits-NewGoals What are you trying to accomplish with your current time management system?

10. Survey NewHabits-NewGoals

11. NewHabits-NewGoals Today’s Tools…

12. NewHabits-NewGoals Here Today Coming Tomorrow

14. NewHabits-NewGoals Our Approach… Keep Paddling

15. NewHabits-NewGoals Cho… #$%!

16. 2.0 NewHabits-NewGoals

17. NewHabits-NewGoals Needed: Tools -- 11 Fundamentals

18. NewHabits-NewGoals Needed: Blueprint

20. Time Demand NewHabits-NewGoals

21. Peace of mind NewHabits-NewGoals

22. Fundamentals NewHabits-NewGoals

24. NewHabits-NewGoals Which belt are you?

25. NewHabits-NewGoals Complete Score-sheet

26. Putting Them All Together NewHabits-NewGoals

27. NewHabits-NewGoals Capturing

28. NewHabits-NewGoals Emptying

29. NewHabits-NewGoals Tossing Call to join club Rent video Order Chinese food Watch late show on Wed. Buy new socks

30. NewHabits-NewGoals Acting Now

31. NewHabits-NewGoals Storing

32. NewHabits-NewGoals Scheduling

33. NewHabits-NewGoals Listing

34. NewHabits-NewGoals Let’s Design!

35. NewHabits-NewGoals Capturing

36. NewHabits-NewGoals Capture Points

37. Component #1 - Capturing NewHabits-NewGoals             Are you using your memory? Do you have many or few capture points? Novice / White Belts Rely on memory, random bits of paper and up to many Inboxes / Voice mailboxes Yellow Belts Use memory, plus specific paper and a handful of Inboxes / Voice mailboxes Orange Belts Very little memory, plus paper that is part of a set of pads or other systems. There is little consolidation. Green Belts Never rely on memory, and use reliable capture points all the time. One is always available, and the number is kept to a minimum

38. Find the Smallest, Physical Habit to Change NewHabits-NewGoals

39. NewHabits-NewGoals

40. NewHabits-NewGoals

41. NewHabits-NewGoals

42. NewHabits-NewGoals Emptying

43. Component #2 - Emptying NewHabits-NewGoals             Are Your Capture Points empty most of the time? Novice / White Belts Rely on memory to take actions performed at random times. Inboxes and Voice mailboxes are overflowing Yellow Belts Have many bits and pieces of information that are disorganized and overwhelming in bags, on PC screens, in inboxes, in piles etc. May read email but never empty inboxes. Tend to launch kamikaze weekends to try to get organized Orange Belts Work with very few Capture points and empty them once they become overfull. Items may spend several days in a Capture Point before being dealt with, which sometime leads to problems. Green Belts Have the absolute minimum number of Capture points which never become full because they are emptied on a schedule. At most times they are actually empty. Emptying has become a habit.

44. NewHabits-NewGoals Scheduling

45. Component #6 – Scheduling NewHabits-NewGoals             Is your schedule being used to manage time demands reliably? Novice / White Belts Either use no calendar or use an appointment calendar to schedule only major meetings. They have a meeting horizon of 30 days or less as they use their memory to attempt to manage their time. Yellow Belts Use a paper-based or electronic calendar to schedule a few activities of a personal and business nature. They may have several calendars. Orange Belts Use an electronic system that has activities created from Capture Points on a regular basis. They often have too many items scheduled on a given day, and underestimate the length of time activities take, but they are scheduling personal appointments as well as meetings in their calendar Green Belts Use their calendar to plan the majority of actions in each day with ample time between time demands. The schedule is completely portable.

46. NewHabits-NewGoals

47. NewHabits-NewGoals A Typical Appointment Diary – White Belt

48. NewHabits-NewGoals A Typical Appointment Diary - White

49. NewHabits-NewGoals

50. Meetings + Prep Activities - Yellow NewHabits-NewGoals

51. NewHabits-NewGoals

52. Routine Weekly Items - Orange NewHabits-NewGoals

53. Weekly Items + Meetings + Prep. - Orange NewHabits-NewGoals

54. NewHabits-NewGoals

55. NewHabits-NewGoals Green Belt Scheduling Orange Belt Scheduling vs.

56. Your Results Today NewHabits-NewGoals White Yellow Orange Green Capturing X Emptying X Scheduling X

57. Your Results in January 2009 NewHabits-NewGoals White Yellow Orange Green Capturing X Emptying X Scheduling X

59. NewHabits-NewGoals

60. NewHabits-NewGoals http://changethis.com/45.04.newtime

61. Wrap-Up NewHabits-NewGoals 2.0: Your Own Time Management System Mastery Fundamentals Blueprint

62. Acknowledgements NewHabits-NewGoals