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How to Eat an Ugly Frog and Love It: Practical Advice on Managing Workplace Priorities

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How to Eat an Ugly Frog and Love It: Practical Advice on Managing Workplace Priorities

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Presented at GaCOMO14 by Linda Marie Golian-Lui, Sandra Barclay, Alan Lebish, Jennifer Young, Kennesaw State University.
Additional information at http://libguides.kennesaw.edu/eatthatfrog

Presented at GaCOMO14 by Linda Marie Golian-Lui, Sandra Barclay, Alan Lebish, Jennifer Young, Kennesaw State University.
Additional information at http://libguides.kennesaw.edu/eatthatfrog

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How to Eat an Ugly Frog and Love It: Practical Advice on Managing Workplace Priorities

  1. 1. How to Eat an Ugly Frog and Love It: Practical Advice on Managing Workplace Priorities 2014 GaCOMO/SELA Augusta, GA Friday, October 3 10:00 -10:50 am Presented By: Dr. Linda Golian-Lui (Lead Presenter), Sandra Barclay, Alan Lebish & Jennifer Young Kennesaw State University Library System
  2. 2. Welcome
  3. 3. Today’s Materials  I. Eat That Frog Handout  II. QR Information Cards  III. LibGuide for Bibliography / PowerPoint  IV. Ugly Frog Exercise  V. Business Cards
  4. 4. Today’s Outline  I. Never Enough Time  II. Your Organizational Value – Linda  III. Focus – Jennifer  IV. Eat Your Frog with Gusto - Sandra  V. Find Your Frog and Eat It - Alan  VI. Ugly Frog Exercise  VII. Conclusion
  5. 5. Part I: You Never Have Enough Time Law of forced efficiency – there is never enough time to do everything, but there is always enough time to do the important things.
  6. 6. Brian Tracy
  7. 7. Brian Tracy’s Inspiration
  8. 8. What is a Frog?  Your MOST important task at each moment  More than likely to be the task you would procrastinate  Satisfaction in knowing your most important task for the day is DONE  If you have two frogs – eat the ugliest one first  Tip: Try it for 15 minutes
  9. 9. Begin eating your frog when it is little ……
  10. 10. …. or else this can happen.
  11. 11. Part II: Your Organizational Value  What do I do, that no one else is responsible for doing?  What special role / function can I fulfill in my library?  What type of legacy do I want to leave behind?  How can I make a difference?
  12. 12. Tip 1: Set The Table  Decide what you want to achieve / special role  Confirm with supervisor  Write it down  Set a deadline  Resolve to do something every day (Frog 1)
  13. 13. Tip 2: Plan Every Day  10 minutes of planning can save over 100 minutes of execution  Have a plan for each day  Consider a plan for each week  Consider 6-month / 1-year plans  Prioritize daily
  14. 14. Tip 3: Apply the 80/20 Rule  20% of the tasks we need to complete produce 80% of the results we are looking to achieve  The 20% tasks are often the tasks we want to procrastinate on  Choose the important tasks over the unimportant
  15. 15. Tip 4: Consider The Consequences  What are the consequences of you taking OR NOT taking action  Keep a long term perspective  Ask yourself – what can I do that, if done well, can make a real difference  Never be at the mercy of the tasks that matter least
  16. 16. Linda’s Priorities  Create a culture of excellence, especially in service  Hire the best  Foster a Learning Organization  Mentor  Institute Succession Planning  Empower
  17. 17. Linda’s Story
  18. 18. Part III: Focus
  19. 19. Tip 7: Focus on Key Result Areas  “What are they paying me for?”  5-7 things you are 100% responsible for  Keep all your key areas strong  Example for Jennifer: Form a good relationship with the ITS department at KSU
  20. 20. Tip 9: Prepare Thoroughly  “If I had 8 hours to chop down a tree, I’d spend 6 sharpening my axe.” – Abe Lincoln  Workspace  Mindset  Take the first step. “You miss 100 percent of the shots you don’t take.” – Wayne Gretzsky  Don’t fear failure or rejection. “Do the thing you fear, and the death of fear is certain.” – Emerson  Gets you ready for #10
  21. 21. Tip 10: Take it 1 Barrel at a Time  Crossing the Sahara is no easy task  But it can be done!  Take 1 step, then another, then another  Be confident that you’ll get to the next oil barrel  Everything great is accomplished in single steps
  22. 22. Tip 11: Upgrade your Skills  “Continuous learning is the minimum requirement for success in any field.”  Everything is learnable  Three steps to mastery:  Read in your field  Take courses and seminars in your key areas  Turn driving time into learning time  Teach someone else
  23. 23. Jennifer’s Priorities  Technology “emergencies”  Updating settings in Voyager  Coordinating ITS service requests  Library instruction & reference  Liaison work
  24. 24. Jennifer’s Story  Make lists!  Prioritize my priorities  Do one thing at a time  Take care of emergencies first as they have the biggest impact (hint: not all requests are emergencies)  “Work smarter, not harder” – learn
  25. 25. Part IV: Eat your frog with gusto!
  26. 26. Tip 5: Practice Creative Procrastination  There will never be enough time to do everything Continuously look at your tasks and assess what is really important and what is not Deliberately decide what you will put off – for now or forever
  27. 27. Tip 8: The Law of 3  What 3 things do you do that make up 90% of your contribution to your organization?  It’s essential to identify these 3 things accurately  The law of 3 can help you to live a long, happy, healthy life!
  28. 28. Tip 12: Leverage your Special Talents  What are you very good at doing, or could learn to be very good at doing? Throw yourself into doing or learning that thing very well  The top 20% of people discipline themselves to continuously learn new skills
  29. 29. Tip 13: Identify Key Constraints  What is between you and that goal?  Identifying and eliminating that constraint is the most important frog you can eat right now!  80/20 rule applies here: 80% of constraints are internal and 20% are external
  30. 30. Sandra’s Priorities  Cataloging and related projects  Liaison related activities  Service to library, university, and beyond
  31. 31. Sandra’s Story
  32. 32. Part V: Find your frog and eat it!
  33. 33. Tip 14: Put Pressure on Yourself  Choose your own frogs – don’t let someone else put the pressure on you  Lead the field by raising the bar on yourself and going beyond the expected  Create imaginary, or not so imaginary deadlines, and plan each step…
  34. 34. Tip 15: Maximize Your Personal Powers  Guard and nurture your energy & health to be more productive!  Overworking can affect quality of work and be unproductive  Work at your own pace – identify the times of day you are at your best
  35. 35. Tip 16: Motivate Yourself  Control your inner dialogue – develop a routine of coaching yourself and being your own personal cheerleader  Develop a positive mental attitude to ensure greater effectiveness in life
  36. 36. Tip 21: Single Handle Every Task  Concentration – keep at your number one task until it is 100% complete  Don’t waste time on other tasks that deplete your efficiency  Self-discipline… stay on task! And, resolve to find the most important task or project
  37. 37. Alan’s Priorities  Handling facilities- related emergencies  Planning for renovation projects for two libraries  Reference & instruction  Liaison work  Department and other committee work
  38. 38. Alan’s Story  In a sea of priorities, identifying the top one  Using daily and weekly sub-deadlines to make the task less daunting  Working at my own pace and time  Finding the balance!
  39. 39. Part VI: Ugly Frog Exercise
  40. 40. Part VII: Conclusions  It is not easy  You have to work at it every day  Check your attitude  Schedule down time / sharpen your saw  Strive for life / work balance  Read EAT THAT FROG!  Facebook Brian Tracy  e

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