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Payroll configuration

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SAP HR Indian Payroll Configuration steps

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Payroll configuration

  1. 1. PAYROLL - INDIA 1. IMG ----> Payroll ----> Payroll- India ----> Basic Settings ----> Payroll Organisation ----> DEFINE PERIOD PARAMETERS 2. IMG ----> Payroll ----> Payroll- India ----> Basic Settings ----> Payroll Organisation----> DEFINE DATE MODIFIER 3. IMG ----> Payroll ----> Payroll- India ----> Basic Settings ----> Payroll Organisation----> Check Payroll Accounting Area ----> CHECK PAYROLL AREA 4. IMG ----> Payroll ----> Payroll- India ----> Basic Settings ----> Payroll Organisation----> Generate Payroll Periods ----> GENERATE PAYROLL PERIODS 5. IMG ----> Payroll ----> Payroll- India ----> Basic Settings ----> Payroll Organisation----> Check Payroll Accounting Area ----> CREATE CONTROL RECORD BASIC PAY (0008) 1. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> DEFINE EE SUBGROUP GROUPING FOR PCR & CAP 2. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> DEFINE REASON FOR CHANGE 3. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> CHECK PAYSCALE TYPE 4. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> CHECK PAYSCALE AREA 5. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> CHECK PAYSCALE STRUCTURE TO ENTERPRISE STRUCTURE 6. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> DETERMINE DEFAULT FOR PAYSCALE DATA 7. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> Set Up Payroll Period For Cap ----> Payscale ----> PERIOD PARAMETER ASSIGMNENT 8. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> Define Hourly Rates With Several Decimal Places ----> CHECK AND CHANGE VIEW ASSIGN PAYSCALE ----> CURRENCY 9. IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ----> Wage Types ----> CREATE WAGE TYPES CATALOGUE (PU30)
  2. 2. 10.IMG ---->Personnel Management ----> Personnel Administration ----> Basic Pay ---->Wage Type ----> CHECK WAGE TYPE GROUP "BASIC PAY" 11.IMG --->Personnel Management ----> Personnel Administration ----> Basic Pay ---->Wage Type ----> Check Wage Type Catalogue ----> CHECK WAGE TYPE TEXT 12.IMG--->Personnel Management ----> Personnel Administration ----> Basic Pay ----> Wage Type ----> Check Wage Type Catalogue ----> CHECK ENTRY PERMISSIBILITY FOR INFOTYPE LEVEL 13.IMG--->Personnel Management ----> Personnel Administration ----> Basic Pay ----> Wage Type ----> Check Wage Type Catalogue ----> DEFINE WAGE TYPE PERMISSIBILITY FOR PSG & ESG 14.IMG--->Personnel Management ----> Personnel Administration ----> Basic Pay ----> Wage Type ----> EMPLOYEE SUB GROUP FOR PRIMARYE WAGE TYPE 15.IMG--->Personnel Management ----> Personnel Administration ----> Basic Pay ----> Wage Type ----> PERSONNEL SUB AREAS FOR PRIMARYE WAGE TYPE 16.IMG--->Personnel Management ----> Personnel Administration ----> Basic Pay----> Wage Type ----> Check Wage Type Catalogue ----> CHECK WAGE TYPE CHARACTERISTICS 17.IMG--->Personnel Management ----> Personnel Administration ----> Basic Pay ---->Wage Type ----> REVISE DEFAULT WAGE TYPES 18.IM---->Personnel Management ----> Personnel Administration ----> Basic Pay ---->Wage Type ----> ENTERPRISE STRUCTURE FOR WAGE TYPE MODEL 19.IMG--->Personnel Management ----> Personnel Administration ----> Basic Pay ---->Wage Type ----> REVISE PAYSCALE GROUPS & LEVELS 20.IMG--->Personnel Management ----> Personnel Administration ----> Basic Pay ---->REVISE PAYSCALE GROUPS & LEVELS(V_T510)
  3. 3. RECURRING PAYMENTS & DEDUCTIONS(0014) 1. IMG ---->Personnel Management ----> Personnel Administration ----> Recurring Payments & Deductions----> Wage Types ----> CREATE WAGE TYPES CATALOGUE (PU30) 2. IMG ---->Personnel Management ----> Personnel Administration ----> Recurring Payments & Deductions ----> Wage Type ----> CHECK WAGE TYPE GROUP " RECURRING PAYMENTS & DEDUCTIONS " 3. IMG ---->Personnel Management ----> Personnel Administration ----> Recurring Payments & Deductions ----> Wage Type ----> Check Wage Type Catalogue ----> CHECK WAGE TYPE TEXT 4. IMG ---->Personnel Management ----> Personnel Administration ----> Recurring Payments & Deductions ----> Wage Type ----> Check Wage Type Catalogue ----> CHECK ENTRY PERMISSIBILITY FOR INFOTYPE LEVEL 5. IMG ---->Personnel Management ----> Personnel Administration ----> Recurring Payments & Deductions ----> Wage Type ----> Check Wage Type Catalogue ----> DEFINE WAGE TYPE PERMISSIBILITY FOR PSG & ESG 6. IMG ---->Personnel Management ----> Personnel Administration ----> Recurring Payments & Deductions ----> Wage Type ----> Check Wage Type Catalogue ----> CHECK WAGE TYPE CHARACTERISTICS ADDITIONAL PAYMENTS (0015) 1. IMG---->Personnel Management---->Personnel Administration----> Additional Payments----> Wage Types ----> CREATE WAGE TYPES CATALOGUE (PU30) 2. IMG ---->Personnel Management ----> Personnel Administration---->Additional Payments---->Wage Type ----> CHECK WAGE TYPE GROUP "ADDITIONAL PAYMENTS 3. IMG--->Personnel Management ----> Personnel Administration ---->Additional Payment----> Wage Type ----> Check Wage Type Catalogue ----> CHECK WAGE TYPE TEXT 4. IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments ----> Wage Type --- -> Check Wage Type Catalogue ----> CHECK ENTRY PERMISSIBILITY FOR INFOTYPE LEVEL 5. IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments ----> Wage Type --- -> Check Wage Type Catalogue ----> DEFINE WAGE TYPE PERMISSIBILITY FOR PSG & ESG 6. IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments ----> Wage Type --- -> Check Wage Type Catalogue ----> CHECK WAGE TYPE CHARACTERISTICS PAYROLL CONFIGURATION 1. IMG ----> Payroll ----> Payroll- India ----> DEFINE PAYSCALE GROUPS FOR ALLOWANCES 2. IMG ----> Payroll ----> Payroll- India ----> ASSIGN PAYSCALE GROUPS FOR ALLOWANCES 3. IMG ----> Payroll ----> Payroll- India ----> Basic Salary For India ---->ASSIGN BASIC WAGE TYPES TO GROUPINS FOR ALLOWANCE
  4. 4. REIMBURSEMENT, ALLOWANCES & PERKS(RAP) 1. IMG ----> Payroll ----> Payroll- India ----> Reimbursement, Allowances & Perks----> ASSIGN WAGE TYPE MODEL FOR PAYSCALE GROUPING FOR ALLOWANCES 2. IMG ----> Payroll ----> Payroll- India ----> Reimbursement, Allowances & Perks----> MAINTAIN DEFAULT WAGE TYPES FOR BASIC PAY 3. IMG ----> Payroll ----> Payroll- India ----> Reimbursement, Allowances & Perks----> MAINTAIN WAGE TYPE CHARACTERISTICS 4. IMG ----> Payroll ----> Payroll- India ----> Reimbursement, Allowances & Perks----> MAINTAIN PAYSCALE GROUPS & LEVELS 5. IMG ----> Payroll ----> Payroll- India ----> Reimbursement, Allowances & Perks----> MAINTAIN VALUATION OF BASIC WAGE TYPES 6. IMG ----> Payroll ----> Payroll- India ----> Reimbursement, Allowances & Perk----> MAINTAIN ALLOWANCES RULES BASED ON SLABS 7. IMG ----> Payroll ----> Payroll- India ----> Reimbursement, Allowances & Perks----> CALCULATE ELIGIBILITY FOR RAP'S 8. IMG ----> Payroll ----> Payroll- India ----> Reimbursement, Allowances & Perk----> MAIN EXTRA ELIGILIBITY CRITERIA FOR RAP’S(40ECS) PROFESSIONAL TAX 1. IMG ----> Payroll ----> Payroll- India ----> Professional Tax---->DEFINEPROFESSIONAL TAXGROUPING DETAILS 2. IMG ----> Payroll ----> Payroll- India ----> Professional Tax---->ASSIGNPTAX GROUPNGSFORPA/PSA 3. IMG ----> Payroll ----> Payroll- India ----> Professional Tax---->ASSIGNAMOUNTSFOR PROFESSIONAL TAXDEDUCTION 4. IMG ----> Payroll ----> Payroll- India ----> Professional Tax---->MAINTAINMETHODANDFORM LAYOUT FOR PTAX GROUPING 5. IMG ----> Payroll ----> Payroll- India ----> Professional Tax---->PROFESSIONALTAXBASISFOR THE STATE OF MP INCOME TAX 1. IMG ----> Payroll ----> Payroll- India ---->Taxation ---->DEFINE TAXATION METHOD FOR COMPANY 2. IMG ----> Payroll ----> Payroll- India ----> Taxation ---->DEFINE PERSONNEL AREA & SUB AREA GROUPINGS FO TAX 3. IMG ----> Payroll ----> Payroll- India ----> Taxation ---->ASSIGN TAX GROUPINGS FO PA & PSA 4. IMG ----> Payroll ----> Payroll- India ----> Taxation ---->MAINTAIN FEATURE TO RETURN EMPOLYER INCOME TAX RELATED DETAILS (40ECC) 5. IMG ----> Payroll ----> Payroll- India ----> Taxation ---->MAINTAIN24 Q E- FILE SUBMISSION ACKNOWLEDGEMENT (40ACK)
  5. 5. STATUATORY OTHER COMPONENTS (V_T511P)  PROVIDENT FUND  ESI  LABOUR WELFARE FUND  GRATUTITY  SUPPER ANNUATION PROVIDENT FUND(0587) 1. IMG ----> Payroll ----> Payroll- India ---->Statutory social contribution ---->Provident Fund---->DEFINE TRUST DETAILS FOR PROVIDENT FUND 2. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution ----->Provident Fund ---->ASSIGN COMPANY RATES FOR PROVIDENT FUND 3. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution ----->Provident Fund ----> DEFINE TRUST VALIDITY PERIOD 4. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution ----->Provident Fund ---->MAINTAIN CONTRIBUTION DETAILS FOR PROVIDENT FUND 5. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution ----->Provident Fund ---->DEFINE CONTRIBUTION TYPE FOR STATUTORY RATES FOR PROVIDENT FUND EMPLOYEE STATE INSURANCE (ESI)(0588—0001) 1. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> ESI ---->MAINTAIN ESI ELIGIBILITY LIMIT 2. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> ESI ----> MAINTAIN NUMBER OF WORKING DAYS IN A MONTH 3. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> ESI ---->DEFINE PER AREA & SUB AREA GROUPINGS FOR ESI 4. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> ESI ---->DEFINE PER AREA & SUB AREA GROUPINGS FOR ESI 5. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> ESI ---->ASSIGN ESI GROUPING FOR PER AREA & SUB AREA 6. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> ESI ----> MAINTAIN CONTRIBUTION RATES FOR ESI.
  6. 6. LABOUR WELFARE FUND (0588—0002) 1. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> Labor welfare fund ---->DEFINE PER AREA & SUB AREA GROUPING FOR LWF 2. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> Labor welfare fund ---->ASSIGN LWF GROUPING FOR PER AREA & SUB AREA 3. IMG ----> Payroll ----> Payroll- India ----> Statutory social contribution -----> Labor welfare fund ---->DEFINE CONTRIBUTION RATES FOR LWF SUPERANNUATION 1. IMG----->Payroll----->Payroll India----->Retirement benefits ----->Superannuation----->MAINTAIN SUPERANNUATION TRUST ID 2. IMG----->Payroll----->Payroll India----->Retirement benefits ----->Superannuation----->MAINTAIN SUPERANNUATION CONTRIBUTION FREQUENCY & RELEVANT WAGE TYPE 3. IMG----->Payroll----->Payroll India----->Retirement benefits ----->Superannuation-----> DEFINE CONTRIBUTION RATES FOR SUPERANNUATION 4. IMG----->Payroll----->Payroll India----->Retirement benefits --------->Superannuation-----> MAINTAIN ELIGIBILITY DETAILS FOR SUPERANNUATION GRATUITY 1. IMG----->Payroll---->Payroll India---->Retirement benefits----->GRATUITY----->MAINTAIN GRATUITY TRUST ID 2. IMG----->Payroll----->Payroll India----->Retirement benefits -----> GRATUITY----->MAINTAIN GRATUITY CONTRIBUTION FREQUENCY & RELEVANT WAGE TYPE 3. IMG----->Payroll----->Payroll India----->Retirement benefits -----> Gratuity-----> Define contribution rates for Gratuity 4. IMG----->Payroll----->Payroll India----->Retirement benefits -----> Gratuity----->Maintain the eligibility year for Gratuity INDIA COMPANY LOANS 1. IMG----->Payroll----->Payroll India----->Company Loans----->Master Data----->CREATE A LOAN TYPE 2. IMG----->Payroll----->Payroll India----->Company Loans----->Master Data----->ASSIGN REPAYMENT TYPE 3. IMG----->Payroll----->Payroll India----->Company Loans----->Master Data----->CREATE LOAN CONDITIONS 4. IMG----->Payroll----->Payroll India----->Company Loans----->Master Data----->MAINTAIN LOAN ELIGIBILITY CHECKS AND LIMITS
  7. 7. BANKING 1. IMG----->Payroll----->Payroll India----->Data Medium Exchange-----> Preliminary program for Data Medium Exchange ----->SET UP HOUSE BANKS 2. IMG----->Payroll----->Payroll India----->Data Medium Exchange-----> Preliminary program for Data Medium Exchange ----->DEFINE SENDING BANKS 3. IMG----->Payroll----->Payroll India----->Data Medium Exchange-----> Preliminary program for Data Medium Exchange ----->CHECK TEXT KEYS FOR PAYMENT TRANSCATIONS. GENERAL LEDGER/SYMBOLIC ACCOUNT CONFIGURATIONS IN HR SYSTEM 1. IMG----->Payroll----->Payroll India----->Reporting for Posting Results to Accounting-----> Activities in HR System----->Employee Grouping and Symbolic Accounts----->Define Employee Grouping Account Determination 2. IMG----->Payroll----->Payroll India----->Reporting for Posting Results to Accounting-----> Activities in HR System----->Employee Grouping and Symbolic Accounts----->Define Symbolic Accounts 3. IMG----->Payroll----->Payroll India----->Reporting for Posting Results to Accounting-----> Activities in HR System----->Maintain Wage Types----->Define Posting Characteristics for Wage Types 4. IMG----->Payroll----->Payroll India----->Reporting for Posting Results to Accounting-----> Activities in HR System----->Maintain Wage Types----->Maintain Posting Periods for Payroll Periods 5. IMG----->Payroll----->Payroll India----->Reporting for Posting Results to Accounting-----> Activities in HR System----->Create Posting Variants 6. IMG----->Payroll----->Payroll India----->Reporting for Posting Results to Accounting-----> Activities in AC System----->Assigning Accounts---> Assign Expense Accounts 7. IMG----->Payroll----->Payroll India----->Reporting for Posting Results to Accounting-----> Activities in AC System-----> Activities in HR System----->Assigning Accounts----->Assign Expense Accounts 8. IMG----->Payroll----->Payroll India---->Reporting for Posting Results to Accounting Activities in AC System-----> Assigning Accounts----> Assign Balance Sheet Accounts 9. IMG----->Payroll----->Payroll India----->Reporting for Posting Results to Accounting-----> Check Customizing for Account Determination 10.IMG----->Payroll----->Payroll India----->Payroll Calendar----->Define Schedule for Payroll Calendar
  8. 8. BANK TRANSFER (0009) Data Medium Exchange Process (DME)  FBZP T.code for Payment methods for bank details (0009)  F501 T.code for Bank Details  F110 T. code for Automatic Payment Status  FEATURE (PE03) ZLSCH - Default value for payment method DTAKT - Default Emp Account Number 1. Pre DME Program PC00_M40_DTA / HINDTAQ (SE38) 2. DME PPRAGRAM PC00_M40_FFOM / RFFOM100 PAYSLIP (PE51) 1. Easy Access -----> PE51-----> country grouping -----> Form Name (IN01) -----> click on copy as custom Form name 2. Target ------> Country groping ------> form name -----> click on copy 3. Subjects------> Attributes------> Click on change (Change the Payslip Mame) 4. Background ------> Click on change ------>Headline of Payslip 5. Single Field-----> Click on change ------>Select the preferable (double Click) ------>Additional Information ------> identifier 1559 --------> Bank Transfer (Save) 6. Window ------> Click on change ------> S.no. W1 doble Click @ window 1 ------> Group (01) & Double click it -- -----> Insert “+” (earnings) wage types 7. Window --------> Click on change -----> S.no. W2 doble Click @ window 2 -----> Group (02) & Double click it -- -----> Insert “—“ (Deductions) wage types 8. Cumulaton ID’s -----> ID Last Text Text (Select the IN01) -----> Doble Click on IN01 -----> Add All out Custom Wage types ( + Earnings & “—“ Deductions)
  9. 9. REMUARATION STATEMENT VARIENT 1. Easy Access -----> PE01-----> IN00 copy custom Schemaas ZN00 2. Easy Access -----> SE38 ----->HINCEDT -----> Click @ (Menu bar) Varients 3. Program HINCEDT0 Varient RL Slip (Click Here) & Create 4. Selection Payroll Area A1 Form Name ZZIN (Enter) 5. Attributes -----> Varient Name RL Payslip Meaning Reliance Paysilp click ON Protect Varient (Save) 6. Easy Access-----> FI01 -----> Bank Country IN Bank Key 123456 OFF CYCLE PAYROLL 1. 2 Types  Regular Payroll Drive - PC00_M40_CALC / HINCALC (Run for Multiple Employees)  T.Code for Payroll PUOC_40 (Off cycle work Bench) At a time single employee History of employee off cycle payroll 2. Reasons of off cycle  Bonus payment  Salary corrections (Retroactive Account)  Regular payroll (on demand)  Advance Payment 7. IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments - Off Cycle----> Wage Types ----> CREATE WAGE TYPES CATALOGUE (PU30) 8. IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments - Off Cycle ----> Wage Type ----> CHECK WAGE TYPE GROUP " ADDITIONAL PAYMENTS - OFF CYCLE " 9. IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments - Off Cycle ----> Wage Type ----> Check Wage Type Catalogue ----> CHECK WAGE TYPE TEXT 10.IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments - Off Cycle ----> Wage Type ----> Check Wage Type Catalogue ----> CHECK ENTRY PERMISSIBILITY FOR INFOTYPE LEVEL 11.IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments - Off Cycle ----> Wage Type ----> Check Wage Type Catalogue ----> DEFINE WAGE TYPE PERMISSIBILITY FOR PSG & ESG
  10. 10. 12.IMG ---->Personnel Management ----> Personnel Administration ----> Additional Payments - Off Cycle ----> Wage Type ----> Check Wage Type Catalogue ----> CHECK WAGE TYPE CHARACTERISTICS 13.IMG----->Payroll----->Payroll India-----> 14.IMG----->Payroll----->Payroll India-----> 15.IMG----->Payroll----->Payroll India-----> 16.IMG----->Payroll----->Payroll India-----> 17.IMG----->Payroll----->Payroll India-----> PAYROLL DRIVER Easy Access -----> Human Resources-----> Payroll -----> Asia / Pacific -----> India-----> Payroll Accounting  Simulation  Release payroll  Start payroll  Check payroll  Corrections  Exit payroll  Remuneration statement PAYROLL SCHEMA 1. Initialization : - Check payroll status PA03 (Pyroll Driver data base update) 2. Read Basic Data: - Read all relavant dat work center, basic pay,(0001, 0007, 0008, 0027) 3. Read last payroll results: Previous Period payresults 4. Time data processing 5. Red payments / deductions 6. Prorate & cumulate gross 7. Process deductions & benefits 8. Calculate taxes 9. Calculate net 10.Process retroactive accounting 11.Net processing 12.Final processing

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