Commonly used in software development, Scrum is a simple and practical project management methodology. This presentation will demonstrate how using Scrum to develop a framework for a comprehensive review of e-resource collections kept the project on task, strengthened the project's deliverables, increased team morale, and resulted in equitable task distribution.
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ER&L 2016 Using the scrum project management methodology to create a comprehensive collection assessment framework
1. Using the Scrum Project Management Methodology
to Create a Comprehensive
Collection Assessment Framework
Galadriel Chilton
@gchilton
Head of Licensing & Acquisitions
University of Connecticut
galadriel.chilton@uconn.edu
Background Image:
Records of Patent and Trademark Office, National Archives
Patent for a mechanical toy, C.A. Lewis, 985,746 Patented 2/28/1911
2. Project Objectives
At the end of this project…
1. A system will be in place to collect and disseminate e-resource
collection data and information that facilitates the assessment and
subsequent renewal or cancelation of UConn’s e-resources:
• E-Journals (individual subscriptions and packages)
• Databases
2. Library staff with collection development responsibilities will have the
knowledge and data necessary to complete a data-informed review of
UConn Libraries’ e-resources and be able to implement annual reviews
of e-resources.
3. Deliverables
Terms &
Definitions
Package Type
Quick Reference
Guide
Journal Package
Title Lists with
Usage Data,
Subscription Site,
etc.
Individual Journal
Subscriptions with
Usage Data, Cost,
etc.
Database
Subscriptions with
Usage Data, Cost,
etc.
12. Photo by Chad Kainz
https://www.flickr.com/photos/smaedli/
How many hours
does the team
have available
during the two
week sprint?
How many hours
does the team
estimate each task
will take?
14. How many hours does the team estimate each task will take?
Journals
Download 2015 usage statistics and update
Journal Package Guide with usage from 2015 JR1
usage reports.
• 57 Journal Packages
• 48 Publishers
15. How many hours does the team estimate each task will take?
Databases
Download 2015 usage statistics and update the
Databases List with usage and usage type from
2015 usage reports (searches, sessions, and/or
full text downloads as appropriate for each
resource).
• 164 databases
16. Photo by Francois R. Caron
https://www.flickr.com/photos/virtuadesign/
Who will complete
each task?
18. Photo by Jason Pratt
https://www.flickr.com/photos/jasonpratt/
Daily Check In
What did you do
yesterday?
Time on each task?
What problems did
you encounter?
What do you plan to
work on today?
23. E-Journal Package Title Lists
Encompasses Information from 3 Sources:
1. COUNTER JR1 Usage Report for 2014: Number of Full Text Downloads
2. Entitlement Lists for 2015 or 2016
3. 2015 or 2016 List Prices for Individual Journal Subscription Outside of a Package
24. Merged Title Lists Include:
• Package Description
• Journal Titles
• List Price
• Subscribed Price per Journal (If Available)
• Cost Per Use
• Projected ILL Cost if Unsubscribed
• Notes
32. Entitlement and List Price formatting that is NOT KBART compliant: Journal information is in rows rather than columns.
33.
34. COUNTER JR1 Usage reports with all
names of a journal throughout a
journal’s history. For example, a
usage report lists the current title
and past titles for journals which
means that usage could be reported
under a past journal title name and
the usage needs to be collapsed
under the current title name.
35. Photo by Ars Electronica
https://www.flickr.com/photos/arselectronica/
37. Journals Published
In & by UConn
Researchers
UConn Editors of
Elsevier Journals
3/31/2016
Deliverables – Bonus Edition!
38. Sprint #1 ~ 2.5 Weeks
Anticipated Time Available: 98 Hours
Estimated Time on Task: 44 Hours
Actual Time to Complete all Tasks: 46.75 Hours
Sprint #3 ~ 3 Weeks
Anticipated Time Available: 72 Hours
Estimated Time on Task: 72 Hours
Actual Time to Complete all Tasks: 82.75 Hours
Sprint #2 ~ 4 Weeks
Anticipated Time Available: 90 Hours (initial 2 weeks)
Estimated Time on Task: 138 Hours
Actual Time to Complete all Tasks: 114 Hours
41. Photo by Stu Mayhew
https://www.flickr.com/photos/stumayhew/
42. Photo by Vyn Raskopf
https://www.flickr.com/photos/vynsane/
43. Photo by Kristen Pauli
https://www.flickr.com/photos/wendypictures/
44. Photo by Vyn Raskopf
https://www.flickr.com/photos/vynsane/
Photo by Will Vanlue
https://www.flickr.com/photos/wv/
Photo by pengrin
https://www.flickr.com/photos/pengrin/