Productivity gains are key to the bottom line profits of your department and organization because they allow you to accomplish more with less. The purpose of this webinar is to discuss the 3 vital elements that can help you and your organization increase its productivity gains by: • Cascading Activity Alignment • Optimizing Resource Utilization • Increasing throughput and value creation To learn more: http://developingaculturethatworks.com/

1. Principles of Execution
3 Ways to Improve
Organizational
Productivity with
Portfolio
Management

2. What Kills Productivity?
Lack of Trust - Responsibility With
Authority
Processes Over People
Unnecessary Meetings
No Purpose or Real Vision
Passive Aggressive Behavior
Towards Change

3. The BCG Surveyed American and
European Companies
Found over a 15 year span:
 50 to 350 % increase in
the need for
managements approval
before taking action
 40% of managers time is
report writing
 30 to 60% of managers
time is spent coordinating
meeting
http://www.fastcompany.com/1837301/5-ways-process-
killing-your-productivity

4. Gerald’s Background
 Gerald Leonard is currently
the President & CEO of Principles
of Execution, a Strategic Project
Portfolio Management and IT
Governance consulting firm based
in the Metro Washington, DC area.
 19 years as an IT Project
Management consultant and
earned the PMP, MCSE, MCTS,
CQIA, ITILv3 and COBIT 4.1
Certifications
 Acquired certifications in PM and
BI from the University of California,
Berkeley, as well as an Executive
Leadership Certification from
Cornell University.
 Where can you learn more?

5. Improving Productivity

6. What is Portfolio Management?
 Portfolio Management is a capability
that enables organizations to
analyze, select and manage a
collection of project investments that
are aligned with your company’s
goals and objectives within a data
driven decision making framework.
 Portfolio Management also
coordinates the acceptance,
approval, postponement, rejection
or cancelation of a project which will
not realize the proposed benefits or
the corporation’s strategic
outcomes.
The Corpus Callosum of the Organization

7. What is productivity and how do
you measure it?
Productivity gains are vital to the economy because they
allow us to accomplish more with less.
Investopedia explains Productivity

8. Cascading
Activity
Alignment
Optimized
Resource
Utilization
Increased
Throughput

9. What is cascading alignment?
Mission • Strategies
Strategies • Objectives
Objectives • Goals
Goals • Actions

10. Hoshin Kanri

11. Portfolios, Programs and Projects

12. Cascading Alignment in Practice

13. Cascading
Activity
Alignment
Optimized
Resource
Utilization
Increased
Throughput

14. Optimization is like….

15. Resource Utilization Questions
Are we allocating scarce resources in the most
effective way?
 Can we staff current and proposed projects in the
portfolio?
 Do we limit the active projects due to resources or
source alternative resources?
 Do we have visibility to resource capacity issues
and conflicts before they negatively impact project
execution?
http://deloitte.wsj.com/cfo/files/2013/05/deloitte_Valu
e_From_Project_Portfolio_Management.pdf

16. Battle of Thermopylae

17. Resource Management Value
Model TM
Resource
Inventory
Resource Fit
Prioritize Resource
Allocation
Resource
Optimization
• Roles
• Skills
• Capability
• Competence
• Constraints
• Capacity
• Balance
• Recalibration

18. Cascading
Activity
Alignment
Optimized
Resource
Utilization
Increased
Throughput

19. What is Throughput?

20. HP/DLA Program (Program
Controller Role)

21. 5 Step TOC Process To Increase
Throughput
1. Identify the process or
resource constraint(s).
2. Decide how to exploit the
constraint(s).
3. Subordinate everything else to
the above decision(s).
4. Elevate the impact of exploiting
the constraint(s).
5. If the constraint has been
broken or has move to another
step in the process or
resource, go back to step 1

22. Cascading
Activity
Alignment
Optimized
Resource
Utilization
Increased
Throughput

23. Portfolio Management Training
Click here to learn more.

24. Principles of Execution, LLC
Gerald J. Leonard
PMP, MCTS, CQIA, ITIL, COBIT
President/CEO
Gerald@Principlesofexecution.com
http://www.principlesofexecution.com
Building the foundation for effective execution to increase your organization’s productivity!