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Internal Audit, Risk, Business & Technology Consulting
THE OFFICE 365 MOBILE
WORKPLACE PUTTING YOUR OFFICE
IN YOUR POCKET
...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
MOBILE DEVICES IN EVERYDAY LIFE
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
MOBILE DEVICES IN THE WORKPLACE
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
MOBILE APPS
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
WINDOWS EXPERIENCE
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
DEMO TIME
SUMMARY
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or regis...
© 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protivitiis not
licensed or regist...
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The Office 365 Mobile Workplace - Putting Your Office in Your Pocket

Ubiquitous connectivity and a surge in personal mobile device proliferation have given users the ability to work from almost anywhere, anytime. The era of the 9-to-5 job is effectively over. With an increasing number of companies adopting work from home policies, there is an unwritten expectation for users to remain connected and productive even outside of their core business hours.

This presentation covers the various mobile apps available to you in Office 365 and how they enable you to carry your office in your pocket. The presentation also covers elements of your Office 365 tenant administration straight from your mobile device.

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The Office 365 Mobile Workplace - Putting Your Office in Your Pocket

  1. 1. Internal Audit, Risk, Business & Technology Consulting THE OFFICE 365 MOBILE WORKPLACE PUTTING YOUR OFFICE IN YOUR POCKET Haniel Croitoru October 2018
  2. 2. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. THANKS TO OUR SPONSORS 2
  3. 3. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. WE DO REQUEST THAT… You fill out the Session Evals. These will also be your Raffle tickets. Print your name clearly if you intend to participate in the Raffle and drop the forms at the registration desk after the last session. You visit the sponsors. The event is possible due to their generous support and we request that you visit them and inquire about their products & services. Cell phones be kept on silent as a courtesy to other attendees and speakers. But for this session, please feel free to use them ☺ 3
  4. 4. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. ABOUT ME Haniel Croitoru I’m passionate about business process automation Office 365 MVP | Speaker | Consultant 4
  5. 5. MOBILE DEVICES IN EVERYDAY LIFE
  6. 6. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. SOCIETY, CIRCA 2018 6
  7. 7. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. MOBIDEMIC 7 90% of population over age of 6 will own mobile device by 2020 – Ericsson. 60% have fallen asleep holding their phone – Motorola. 57% have used their devices in the bathroom – Motorola. 81% keep their mobile phone near them at all waking hours – Gallup.
  8. 8. MOBILE DEVICES IN THE WORKPLACE
  9. 9. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. USAGE • By 2025, 75% of workforce will be made up of “Millennial professionals” • U.S. consumers spend over 5 hours daily on mobile devices for work • Use of mobile devices is taken for granted • Many companies have begun adapting the workplace to address the collaborative style of millennials by adopting internal social collaboration and video tools – Hartford Business Journal. • Work at any time, anywhere, from any device 9
  10. 10. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners.10
  11. 11. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners.11
  12. 12. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners.12
  13. 13. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. STRIKING A BALANCE • Prepare for the work day – Review meeting schedule – Read industry news – Catch up on email • Taking a mental break • Connecting with people (networking) 13
  14. 14. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. REAL THREATS • iOS and Android attacks are through the roof. • In 2016, over 600 Android and over 300 iOS vulnerabilities identified. • Tech vendors are adding machine learning to mobile security systems and figuring out smarter ways to integrate such systems into network security platforms. • BYOD = BYOB. 14
  15. 15. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. DEVICE PROVISIONING Employee Device Corporate Device Procurement • Purchased by employee • Some companiesmay reimburse cost of device • Purchased by company Management • Apps installed by employee • To access corporate assets, employeeneed to have MDM software installed to have device wiped in the event of a breach or termination of employment • Device fully locked down by company Support • Usually responsibility of employee • Some companieswill provide training/guidance for corporate apps • Support provided by company IT 15
  16. 16. MOBILE APPS
  17. 17. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. MOBILE COLLABORATION 17 Over 65 Microsoft apps available today! Communication Browse Productivity Access & Security Fun
  18. 18. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. PRODUCTIVITY APPS 18 • Allows users to create, edit, view and share files • Formatting functionality is somewhat limited compared to desktop devices Office 365 Dynamics 365 Other • Word • Excel • PowerPoint • OneDrive • OneNote • Planner • Flow • PowerApps • Staff Hub • Field Service • Warehousing • Office Lens • Microsoft Invoicing • Microsoft Bookings • Work Folders • To-Do
  19. 19. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. COMMUNICATION APPS 19 • Let employees keep up with conversations and important topics relevant to them • Contact their project team for updates • Attend meetings virtually Office 365 Other • Outlook • Microsoft Teams • Skype for Business • Yammer • Kaizala • Microsoft Connections – Email Marketing
  20. 20. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. BROWSINGAPPS 20 • Search for and consume work-related content from corporate collaboration platforms Office 365 Dynamics 365 Other • SharePoint • Delve • Power BI • Intune Managed Browser • Dynamics 365 Business Central • Dynamics 365 Unified Operations • Dynamics AX • Dynamics NAV • Dynamics CRM • Dynamics for Phones • Launcher • Edge • Cortana • Translator • News • Bing Search • Remote Desktop • CampusLink • Reveille • MS Events • LinkedIn
  21. 21. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. ACCESS & SECURITY APPS 21 • Control how users are able to use their devices and access content in other systems • Monitor service health For Admins For End Users • Managed Home Screen • Microsoft Operations Management Suite (OMS) • Authenticator • Microsoft Apps
  22. 22. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. FUN APPS 22 • Play games, personal social media • Solitaire • Xbox • MSN Weather • Skype • Photos Companion • Hyperlapse • Face Swap • Wordament • MSN Money • MSN Sports • Microsoft Band • News Pro: For You, In Depth • Personal Shopping Assistant • Mixer Create
  23. 23. WINDOWS EXPERIENCE
  24. 24. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. WINDOWSPHONE RESURRECTION? 24 Enhanced User Interface Using Edge browser Search bar integration with Cortona Leveraging Bing search engine Integration with Microsoft account for personal information, calendar, contacts, and more
  25. 25. DEMO TIME
  26. 26. SUMMARY
  27. 27. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. MICROSOFT APPS 27 • Start by loading the Microsoft Apps app. • Provides an overview of most Microsoft Apps and their status. • Rather than going to Apple Store or Google Play, Know what’s new from Microsoft.
  28. 28. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. GOVERNANCE PLAN 28 • Limit distractions/impact to productivity. • Limit non-company usage. • Prohibit usage of mobile device as an unauthorized media storage device for the storage or transportation of business information. • Prohibit the use of mobile devices while operating a vehicle for business. The use of hands-free mobile phones should be kept to a minimum when driving. • Ensure employees are aware that they are responsible for the usage and liable for their personal or company-issued devices.
  29. 29. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. LET’S REVISIT MOBILE COLLABORATION 29 Over 65 Microsoft apps available today! Communication – catch up on emails and social collaboration platforms,or attend virtual meetings. Browse – search for and consume work-related content from corporate collaboration platforms. Fun – play games, personal social media. Access & Security – control how users are able to use their devices and access content in other systems. Productivity – create and update documents.
  30. 30. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. RECOMMENDED APPS FOR OFFICE 365 30 Communications • Outlook • Yammer / Skype for Business / Microsoft Teams Browsing • SharePoint • Delve • Dynamics* Productivity • OneDrive • OneNote • PowerApps & Flow • Power BI
  31. 31. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners.31
  32. 32. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. All registered trademarks are the property of their respective owners. THANK YOU! Organizers, Sponsors and You for making this possible. Let’s continue the conversation linkedin.com/in/hanielcroitoru @hcroitoru hanielc@gmail.com 32
  33. 33. © 2018 Protiviti – Confidential. An Equal Opportunity Employer M/F/Disability/Veterans. Protivitiis not licensed or registered as a public accountingfirm and does not issue opinions on f inancial statements or of f er attestation services. All registered trademarks are the property of their respective owners.

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