1. Minutes of meeting form
Production:
Production team: ENC Productionz
Date: Friday 20th November 2009
Those present: Nilima Thapa and Chaiya Varsani
Apologies for absence:
Eleanor Folivi- Sorry for not attending the meeting before shooting, as I was unwell, but I
will attend the shooting on Saturday.
Matters discussed:
1) The cast (girls on the train scene), whether attending or not?
2) Shots needed to be taken for the 1st part of shooting (Saturday)
3) Location, hours, cast, days for shooting and camera equipment collected
Action taken / to be taken (and by whom):
1) Cast sorted- by Eleanor Folivi
2) Camera equipment collected/ returned- by Chaiya Varsani
3) Blog (pictures…) – by NIlima Thapa

2. Risk assessment information
Location Risk Assessments involve the essential understanding of any Health and Safety
considerations associated with the location filming process. Once the risks have been
identified, appropriate notes to guard against any possible accidents can be made.
Your research evidence must include a risk assessment, with the following steps being
useful guidelines:
 You must be sure that the location is able to accommodate all the necessary crew and
equipment / props, as well as any actors / presenters / interviewees and support personnel.
Eg
1. Where and how will you store / set up your equipment and props?
2. Are others working nearby likely to disturb your filming (and vice versa)?
3. Where will people stay when not required on set, and are there any refreshment
services / toilets nearby?
 You must also be aware of Health and Safety Regulations, both generally and on site.
Eg
1. What precautions must be taken to prevent stumbling / slipping accidents?
2. Are there any particular stipulations regarding the use of protective clothing /
safety equipment / lifting heavy loads / working in hazardous areas?
3. What about fire alarm procedures? Where are the fire exits? Will your camera
positions / equipment or electrical cables be obstructing any of them?
4. What about exterior locations at night / in extreme weather conditions / near to
passing traffic / unsafe ground?
 Hazards can also be caused by your additional production requirements.
Eg
1. Is any action (including special fx / stunts) likely to put anyone at risk – not
only production personnel but also other people walking by / in the vicinity?
2. Do you need to warn people in advance regarding any particular action?
3. Have you informed the police about your intentions to film in public places,
including street locations?
(Example pro forma Risk Assessment document overleaf.)

3. Risk assessment form
Production title: Aani Kuriye Remix (A2 media music video)
Location address: Hatch end- High street, Fish & chips shop
South Harrow- Whitmore high school, South harrow station
Area of consideration / concern Procedures / actions to be taken /
regulations to comply with
South harrow station/ Platform Keep entrance clear and be aware of
pedestrians at station/ platform
Whitmore High School Care for equipment in the hall and
Gym hall precautions must be taken to prevent
-South harrow accidents. Leave hall no later than 5.00pm
(only used from (3.15pm- 5.00 pm)
Sea pebbles Fish & Chips Be aware of customers. Don’t take too long
Shop/ Restaurant with filming the cast (the staff) effecting their
- Hatchend business.

4. Production equipment booking form
Date Required - Friday 20th November 2009 Time Required- Friday lesson (2- 4.00 pm)
Tick one box only
Item Recorder / Full kit (inc tripod / Other items – Please specify
Camcorder only ext mic, h’phones etc) (Lights etc)
Analogue Audio
Digital Audio
Analogue Video
√ √ Lights and Coloured gels
Digital Video
Date to be returned by- Wednesday 25th November Time to be returned by- Wednesday
lesson (9.00-11.30 am)
Name – Chaiya Varsani
I understand that in undertaking this booking, I am fully responsible for the item(s) I have
borrowed, and that in the event of any damage, theft or other misuse, I will contact the Media
Department, and if necessary the police, immediately. I may be liable to forfeit future
bookings and claims for reimbursement should I fail to adhere to any of the above, including
the late return of equipment.

5. Call sheet
Production title- ENC Productionz
Recording format-
Date- Saturday 21st November 2009
Start time- 9.00 am
Wrap time- 5.00 pm
Location address & directions
Sea pebbles: 352 Uxbridge Road
Hatchend, Middlesex
HA5 4HR
Contact Nos: 0208 428 0203
Scene / shot Nos to be recorded-
Scene 9- Interior of chip shop
Scene 10- Exterior of chip shop
Equipment required-
Camera (Digital video) and tripod
Props / costume / required
Main girl props- India outfit/ Punjabi suit- (Indian shoes, Bindi, bangles, Jewellery)
- Bag
- i-pod
Misc required
Yes- Permission from manager of sea pebbles, precautions within the shop and to be aware
of customers during shooting in the restaurant.

6. Production crew
Nilima Thapa- Director/ Assistant producer
Chaiya Varsani- Camera person/ Producer
Eleanor Folivi- Editor/ Assistant on set

7. Permissions of access form
With reference to the following production: A2 media music video
Produced by: Chaiya Varsani, Nilima Thapa, Eleanor Folivi- (ENC Productionz)
In consideration of the request for audio / video recording as follows:
Location: Sea Pebbles- Hatchend
Date: Saturday 21st November 2009
Time12.00- 3.00 pm
Please tick / fill in as applicable:
 Permission is given
 Permission cannot be given
 Permission is given subject to the following conditions:
Name- Sabbas Date: 21/11/09
Position: Manager of Sea pebbles fish and chip shop/ restaurant
Address: 352 Uxbridge Road
Hatchend, Middlesex
HA5 4HR
Contact telephone number: 0208 428 0203

8. Consent / clearance form
With reference to the following production: A2 media music video
Produced by: Chaiya Varsani, Nilima Thapa, Eleanor Folivi- (ENC Productionz)
* In consideration of the sum of £0.00 now paid to me (receipt of which is hereby
acknowledged), I agree to the recording and copying and / or broadcasting of the contribution
given by me to you on 21/11/09 This agreement allows ‘unlimited’ future copying /
broadcasting of the said material without any further payment.
* In consideration of the non-remuneration agreement between myself and Harrow College
Media Productions I consent to the contribution given by me to you on 21/11/09 giving over
‘unlimited’ rights to the above named production company. This agreement also allows
‘unlimited’ future copying / broadcasting of the said material without payment.
* Delete as applicable
This agreement enables the above named producer / production company to exploit the
contribution, which I hereby give my consent, in any contemporary or future audio-visual
media throughout the territories of the United Kingdom and the rest or the World.
Name: Chaiya Varsani, Ray Poole, Neha Kubavat, Rajvi Shah, Nilima Thapa, Reena Tailor and
Eleanor Folivi
Date: 20/11/09

9. Shot list / tape log
Production title: Aani Kuriye Remix Log sheet No: 1
Tape Time code Description of Shot Notes
No. From To
0.00 00.16 Girl walking from out of the station
00.17 00.27 Girl walking and man dancing
00.28 00.38 Good dance scenes Capture shot
00.39 1.58 Blog- bloopers Capture shot
01.59 02.19 Dance and park scene (close up of main girl dancing in the park) Capture shot
02.20 02.22 Wide hot of main girl dancing in the park Capture shot
02.25 02.28 Extreme close up of main girl dancing in the park Capture shot
02.29 02.36 Close up of main girl dancing in the park Capture shot
02.37 02.43 Eleanor with the dog and girl walking towards each other
02.47 02.49 Main girl Capture shot
02.50 02.56 Eleanor and the dog Capture shot
02.57 03.03 Both walk past each other
03.05 13.28 Random shots 1
03.29 04.20 Random shots 2

10. Production title: Aani Kuriye Remix Log sheet No: 2
Tape Time code Description of Shot Notes
No. From To
04.21 04.23 Dog running off, Eleanor chasing Capture shot
04.24 00.00 Random shots (Beg to dog running off.)
00.00 00.15 Dog running off Capture shot
00.16 00.23 Chasing in the background Capture shot
00.24 00.30 Close up of the two girls dancing Capture shot
00.31 00.33 Lower angle shot of dancing
00.34 00.40 Random dance shots Capture shot
00.41 00.55 Shot of feet movements and Eleanor
00.00 00.08 Best traffic light/crossing dace shot Capture shot
(Park no 2 Ele & chai
dance)
00.09 00.15 Close-up Capture shot
00.16 00.27 Random shots 1
00.28 00.36 Dancing shots 1 Capture shot
00.38 00.45 Best dancing shots 2 Capture shot
00.46 00.53 Random shots 2
00.55 01.10 Shot of feet movements on high street 1

11. Production title: Aani Kuriye Remix Log sheet No: 3
Tape Time code Description of Shot Notes
No. From To
01.11 01.16 Shot of feet movements on high street 2
01.17 01.20 Best shot of feet movements on high street Capture shot
01.21 02.04 Traffic light shot- straight camera angle
02.05 02.39 Traffic light shot- tilted camera angle Capture shot
02.40 02.44 Toni’s reaction 1
02.45 02.54 Toni’s reaction 2
02.35 03.03 Toni’s best reaction Capture shot
03.04 03.14 Sibling’s reaction 1 Capture shot
03.15 03.23 Sibling’s reaction 2
03.24 03.37 Chip sign Capture shot
03.38 04.00 Old man’s reaction 1
04.01 04.06 Old man’s reaction 2 Capture shot
04.07 04.20 Main girl- Dance into fish shop Capture shot
04.21 04.45 Interior fish shop- dance 1
05.44 05.28 Interior fish shop- dance 2 Capture shot
(Traffic light to in shop
dance 2)
Production title: Aani Kuriye Remix Log sheet No: 4

12. Tape Time code Description of Shot Notes
No. From To
05.29 05.40 Behind counter- dance 1
05.41 06.06 Behind counter- dance 2 Capture shot
06.07 06.14 Random dance shots
06.15 06.40 Behind counter-dance 3 (high five) Capture shot
06.41 07.12 Dancing chip man Capture shot
07.13 07.16 Close up of chips Capture shot
07.17 07.27 Woman’s reaction 1 Capture shot
07.28 07.36 Woman’s reaction 2 Capture shot
07.37 08.02 Restaurant- establishing shot Capture shot
08.03 08.17 Ray
08.20 08.36 Waitress dancing 1
08.37 08.44 Waitress dancing 2 Capture shot
08.45 08.48 Close up of chips Capture shot
08.49 09.17 Cars (cut away shot) Capture shot
09.18 09.37 Close up of feet at station platform (Chips to train platform)
Production title: Aani Kuriye Remix Log sheet No: 5

13. Tape Time code Description of Shot Notes
No. From To
09.38 09.46 Main girl on station platform- (ringtone) Capture shot
09.47 09.50 Eleanor
09.51 10.09 Main girl on station platform- (face shot, talking on the phone) Capture shot
10.10 10.23 Boarding the train
10.24 10.39 Sitting down Capture shot
10.30 10.39 Before putting headphones on
10.40 10.48 Putting headphones on Capture shot
10.49 10.53 Getting up and dancing Capture shot
10.54 11.03 Dancing on train Capture shot
(Platform to train dance)
11.03 00.10 Blog blooper shots Capture shot
00.01 00.21 Close up of foot and hand Capture shot
00.21 00.25 Close up of hand Capture shot
00.26 00.36 Nodding
00.37 00.45 Finger tapping, close up of bangles Capture shot
Production title: Aani Kuriye Remix Log sheet No: 6

14. Tape Time code Description of Shot Notes
No. From To
00.46 00.47 Come out of the station Capture shot
(Train dance to ticket)
00.00 01.59 Dance sequence- practice 1 (Dance routine)
02.00 00.00 Dance sequence- practice 2 (starting with no lights)
Dance/row and abstract shots Capture shot
More dance shots Capture shot
End Capture shot
Dance shots with abstract Capture shot

15. Post production stages information
1) Logging your material
To progress into post production you need to make sure that you have an accurate
listing, including all time codes, of the recorded material on each tape, reel or disc.
o Each tape etc must be clearly labelled during, or immediately after, recording and
protected from accidental erasure.
o Go through your material carefully, making sure that you have an accurate
description of each shot or take alongside the precise time coding.
o As you go along, make sure that you have recorded enough material to meet the
brief, marking the particular takes / shots that are going to be used in your final edit.
o Try to establish whether or not the timing of each scene is going to correspond to
your script timings, to ensure that your programme will not be too short or too long
for the brief.
You have now carefully logged all the material to be used in the edit. You will know
where everything is in your ‘rushes’ and have notes on their suitability for inclusion in the
final video / film / radio production.
2) The paper edit
Your next step is called a paper edit. To complete this stage you have to write down all
your shots in the order that you are going to use them.
o Make up your EDL by listing all the shots / takes you wish to use, in order, from the
very beginning of your programme to the end. List each shot / take alongside the
corresponding source tape number and the correct time counter numbers.
o During the creation of your EDL you may wish to insert notes on where you plan to
have shot transitions, cuts, fades, music, sound effects, graphics, voice over etc.
3) The actual edit
You are now ready to physically assemble your edit. You may wish to do an ‘off-line’ or
rough edit (without any effects or transitions) to assist in the preparations before you do
your final ‘on-line’ master edit and mix. Before starting your edit you must obviously
have your rushes material, your initial log sheets and your final EDL to hand.

16. Post production facility booking form
Facility Date Required Start time End time
Editing suite 25/11/09 9.00am 12.00pm
Editing suite 27/11/09 2..00pm 4.00pm
Editing suite 2/12/09 9.00am 12.00pm
Editing suite 4/12/09 2..00pm 5.00pm
Editing suite 9/12/09 9.00am 12.00pm
Editing suite 11/12/09 2..00pm 5.00pm
Editing suite 16/12/09 9.00am 12.00pm
Editing suite 18/12/09 2..00pm 5.00pm
Name: Eleanor Folivi
NB: All bookings should be made at least 3 days in advance. Notification of cancellation
must be at least 24 hours in advance. Failure to fulfil a booking may result in future
limited access to facilities. All bookings to be verified by Media Dept staff.