No, despite persistent rumours of the opposite, books are still wanted by patrons and while circulation is declining it is still high enough to claim ~40% of library staff hours. Modern Warehouse Management, Supply Chain Management and Track and trace can limit the amount of time spent on material handling and Danish Libraries in collaboration with Lyngsoe Systems has developed a new software which efficiently helps manage shelf space, floating collection distribution, batch management as well as tracking each item throughout the system without the use of paper slips. Due to accurate metrics, libraries using this system can limit shelf space while retaining circulation and set a storage picking speed of 285 items/person/hour

1. LIBRARY LYNGSOE SYSTEMS1
“The library, as we know it, is obsolete.
Now that most books are accessible
online, the building once dedicated
to silence and study is increasingly
turning into a lively public gathering
place—when it’s not disappearing
altogether.”
Quartz 2016

2. LIBRARY LYNGSOE SYSTEMS2

3. LIBRARY LYNGSOE SYSTEMS3

4. LIBRARY LYNGSOE SYSTEMS4
IT’S A
CHALLENGING
TIME FOR ALL
TYPES OF
LIBRARIES
-IN SWEDEN
UNIVERSITY LIBRARIES
#use of e-resources and physical circulation

5. LIBRARY LYNGSOE SYSTEMS5
IT’S A
CHALLENGING
TIME FOR ALL
TYPES OF
LIBRARIES
- IN SWEDEN
PUBLIC LIBRARIES
#visits, holdings and circulation

6. LIBRARY LYNGSOE SYSTEMS6
IT’S A
CHALLENGING
TIME FOR ALL
TYPES OF
LIBRARIES
-IN DENMARK

7. LIBRARY LYNGSOE SYSTEMS7
IT’S A
CHALLENGING
TIME FOR ALL
TYPES OF
LIBRARIES
-IN DENMARK
#Literature Events

8. LIBRARY LYNGSOE SYSTEMS8

9. LIBRARY LYNGSOE SYSTEMS9

10. LIBRARY LYNGSOE SYSTEMS10
This Photo by Unknown Author is licensed under CC BY-SA-NC

11. LIBRARY LYNGSOE SYSTEMS11

12. LIBRARY LYNGSOE SYSTEMS12

13. LIBRARY LYNGSOE SYSTEMS

14. LIBRARY LYNGSOE SYSTEMS
THERE IS A
HUGE
POTENTIAL IN
LEARNING
FROM OTHER
SECTORS
AND YOU DONT
NEED TO REPEAT
THE ERRORS!

15. LIBRARY LYNGSOE SYSTEMS15
TO IMPLEMENT A MODERN WAREHOUSE MANAGEMENT
SYSTEM, TO AUTOMATE THE LIBRARIES
INCLUDING MATERIALHANDLING, TRACK AND TRACE AND
RELIABLE REPORTING
IN ADDITION TO SAVING RESOURCES ON MATERIAL HANDLING, IMPLEMENTATION OF THIS SYSTEM IS EXPECTED TO BRING
SIGNIFICANT BENEFITS THROUGH BETTER UTILIZATION OF MATERIAL COLLECTIONS AND THEREFORE BETTER CITIZEN SERVICE”

16. LIBRARY LYNGSOE SYSTEMS16

17. LIBRARY LYNGSOE SYSTEMS
Book returned
Is it on hold?
assigned to temp
storage?
Find branch with shelfspace for
category
Space in more
than one branch?
Find the most suitable branch
according to the intelligent
distribution algorithm
Send book to branch
temporary storage
17
BUTTER OR BOOKS
ITEM LOCATION MUST
BE KNOWN AT ALL TIME
SHELVES MUST BE FILLED
BEFORE DEPLETED
ITEM MUST BE KEPT
FRESH
ACCURATE METRICS
LMS
Item is
circulated

18. LIBRARY LYNGSOE SYSTEMS18
This Photo by Unknown Author is licensed under CC BY-SA

19. LIBRARY LYNGSOE SYSTEMS19
DID IT WORK?
%TIME SPENT ON MATERIAL HANDLING
CPH AAR
2011 43% 34%
2014 25% 29%
The monetary gains realized by the project saving have been re-invested, in Copenhagen
the money has been given to the Library division where they will fund two projects:
The Danish Digital Library and the Digitization Project as well as financing for the employees’
competence development 2014 - 2017.
In Aarhus, the realized gain is used partly to finance IMMS operations and development,
and to handle publicly directed services at the libraries in Aarhus commune. Read the full report here

20. LIBRARY LYNGSOE SYSTEMS20
0,00
0,50
1,00
1,50
2,00
2,50
3,00
2012 2015 2018
DENMARK, CIRCULATION PER ITEM
København Gladsaxe Næstved Odense Sønderborg Vejle Aarhus Aalborg Hele landet

21. LIBRARY LYNGSOE SYSTEMS21
COMBINED AMOUNT OF
SHELF SPACE REDUCED
BY 1 KM SINCE 2017
METERS CIRCULATED
PERSISTANT

22. LIBRARY LYNGSOE SYSTEMS22
“Thirty years ago, people were thinking libraries wouldn’t survive the internet – that they’d just
die out,” says NSW State Librarian John Vallance, who supervises NSW’s public library network.
“A lot of city planners and council planners were actually planning for a future without local
libraries, because the assumption was that everyone would be at home looking at their
screens. It’s hard to imagine pundits getting something more wrong.” Far from losing relevance,
“libraries are undergoing a renaissance”, says Vallance. It turns out that people love being
around books. “And around other people. In fact, I would say the people are just as important
as the books. That’s something the planners never really understood.”
But of the 41 million loans a year from NSW public libraries, less than 5 per cent are in
digital format.

23. LIBRARY LYNGSOE SYSTEMS23
THANK YOU
HELLE LAURIDSEN
hla@lyngsoesystems.com
@hellel
Read the original report from the libraries and
more information:
https://lyngsoesystems.com/intelligent-material-
management-system/
This Photo by Unknown Author is
licensed under CC BY-SA-NC