More Related Content More from Helsinki Region Infoshare (20) Open data layers to helsinki city’s case management1. Company confidential
Open Data Layers
to Helsinki City’s
Case Management
Solution (AHJO)
© 2012 Tieto Corporation
Jouni Seppälä
Business Development Manager
Tieto, Public
jouni.seppala@tieto.com
3. Company confidential
City of Helsinki – some facts
• Population 588 549 (2010/2011)
• The city produces full range of basic services related to
helthcare, social welfare and education and is responsible
for the construction of municipal utilities and maintenance of
City infrastructure
• Helsinki Group concists of 30 departments, 6 public utilities
and 129 subsidiaries as well as foundations and affiliate
companies.
• Number of employees is nearly 40 000 who are working in 4
000 locations throughout the city.
• Helsinki is a bilingual city.
3 © 2012 Tieto Corporation 2012-09-17
4. Company confidential
About decision making in Helsinki
• The highest decision making authority is the City Council
• Part of decision making is transferred to the City Board,
Mayor, deputy mayors, committees and boards and office
holders.
• During 2010 there were 550 council body meetings with
9000 decision-related issues. 13 000 decisions were made
by office holders and about 100 000 documents were stored
into centralised repository
• Issues (cases) are mainly public, but in small extent also
non public (based on law) In practice all decisions since
5.7.2011 are prepared and processed with help of Ahjo.
4 © 2012 Tieto Corporation 2012-09-17
5. AHJO subsystems
Company confidential
DOCUMENT
CASE PROCESSING
PRODUCTION
RECORDS
MANAGEMENT
MEETING
PROCEDURE
DOCUMENT MANAGEMENT
COUNCIL
MEETINGS
Ahjo is a complex system comprising several
information systems
7 © 2012 Tieto Corporation
6. Company confidential
Open Ahjo solution
Target:
•enable third-party access to approved documents (agendas,
minutes, attachments) generated in the decision-making
process
Principles
•Phased progress (first phase going on)
•Simple solution - first zip files
•Learning and experience collection
Status
•First XML schemas and structures created
• Standards?
• Feedback is needed
•Technical environments not fully up and running
8 © 2012 Tieto Corporation 2012-09-14
9. Open Ahjo solution generates
Company confidential
documents to third-party use
• Packed ZIP-files on public server contain following
documents and formats
• Agendas and minutes of the meetings
• Xml-format
• Pdf-format
• Html-format
• Individual proposals on agendas/minutes
• Pdf-format
• Html-format
• Attachements
• Pdf-format
• ZIP-file is e.g. format: Liv 2012-07-06 LILK 7 El.zip (office,
decision date, decision maker,meeting number, document
type)
11 © 2012 Tieto Corporation 2012-09-14
10. Company confidential
Open Ahjo solution
Ahjo Helsinki 3rd Party
Read zip-file
Transfer zip-file 3rd Party
Applications
Create zip-file
12 © 2012 Tieto Corporation 2012-09-14
11. Esitysten- ja päätösten kuvailutietoja xml-rakenteessa
• <Pikapaatos PikapaatosId="String">String</Pikapaatos>
• <KuvailutiedotOpenDocument> • <Seuraavakokouspvm>String</Seuraavakokouspvm>
• <Otsikko>text</Otsikko> • <Kokouspaiva>1967-08-13</Kokouspaiva>
• <Dnro> • <PaatosTaso>String</PaatosTaso>
<DnroLyhyt>String</DnroLyhyt> • <Kvsto>String</Kvsto>
• <DnroTmuoto>String</DnroTmuoto> • <KvstoKokouspaiva>String</KvstoKokouspaiva>
<DnroJuoksevaNumero>String</DnroJuoksevaNumero> • <VHPoytakirjanosa>String</VHPoytakirjanosa>
<PoytakirjahyvaksyttyTarkastettu>String</PoytakirjahyvaksyttyTarkastettu>
• <DnroVuosi>String</DnroVuosi> • <Arkistointipaiva>String</Arkistointipaiva>
• </Dnro> • <Suljettupaiva>String</Suljettupaiva>
• <Viite>1967-08-13</Viite> • <Maaraaika>String</Maaraaika>
• • <Poistopaiva>String</Poistopaiva>
<Tehtavaluokka>String</Tehtavaluokka> • <Laadittupaiva>String</Laadittupaiva>
• <AsiakirjallinenTieto>String</AsiakirjallinenTieto> • <Kumottupaiva>String</Kumottupaiva>
• <AsiakirjaTyyppi>String</AsiakirjaTyyppi> • <VoimassaoloaikaAlkaa>String</VoimassaoloaikaAlkaa>
• <JulkisuusLuokka <VoimassaoloaikaPaattyy>String</VoimassaoloaikaPaattyy>
<JulkisuusLuokkaId="String">String</JulkisuusLuokka> • <Julkaisupaiva>String</Julkaisupaiva>
• • <Internetiin>1967-08-13</Internetiin>
<Kieli KieliId="String">String</Kieli> • <JulkaisuPoistoaika>String</JulkaisuPoistoaika>
• <Paattaja PaattajaId="String">String</Paattaja> <SailytysajanLaskentaperuste>String</SailytysajanLaskentaperuste>
• <Toimiala ToimialaId="String">String</Toimiala> <SailytysajanPaattymisajankohta>String</SailytysajanPaattymisajankohta >
• <Virasto VirastoId="String">String</Virasto> • <SailytysajanPituus>String</SailytysajanPituus>
• <SailytysajanPeruste>String</SailytysajanPeruste>
• <Osasto OsastoId="String">String</Osasto> • <Vuosi>String</Vuosi>
• <Esittelija EsittelijaId="String">String</Esittelija> • <JarjestysNumero>String</JarjestysNumero>
• <Valmistelija ValmistelijaId="String">String</Valmistelija> • <OttoharkintaaKaytetty>String</OttoharkintaaKaytetty>
• <Viranhaltija ViranhaltijaId="String">String</Viranhaltija> • <Astu>String</Astu>
<AsiakirjanTyyppiTunniste>String</AsiakirjanTyyppiTunniste>
• <Asiantila>String</Asiantila> • <AHJOTunnus1>String</AHJOTunnus1>
• <Asiakirjantila>String</Asiakirjantila> • <AHJOTunnus2>String</AHJOTunnus2>
• <Henkilotietoja>text</Henkilotietoja> • <Astujulkaisu2vrakenne>String</Astujulkaisu2vrakenne>
• <Lisatieto>String</Lisatieto> <Astujulkaisu2vpoistopaiva>String</Astujulkaisu2vpoistopaiva>
• <Kayttotarkoitus>String</Kayttotarkoitus>
• <EsityslistanAsianumero>text</EsityslistanAsianumero> • <MIMETyyppi>String</MIMETyyppi>
• <X-kordinaatti>text</X-kordinaatti> •</KuvailutiedotOpenDocument>
• <Y-kordinaatti>text</Y-kordinaatti>
• <Tietojarjestelmarekisteri>String</Tietojarjestelmarekisteri>
• <Asiasanat>String</Asiasanat>
• <Asiasanat>String</Asiasanat>
• <Asiasanat>String</Asiasanat>
• <Asiasanat>String</Asiasanat>
• <Asiasanat>String</Asiasanat>
• <KokousTunniste>String</KokousTunniste>
• <Pykala>String</Pykala>
• <Paatospaiva>String</Paatospaiva>
•
12. Company confidential
Minutes/agendas description information in xml-
structure
<DescriptionInformationOpenDocument> <NextMeetingDate>String</NextMeetingDate>
<Header>text</Header> <Dnro> <MeetingDate>1967-08-13</MeetingDate>
<DnroShort>String</DnroShort> <DecisionLevel>String</DecisionLevel> <Kvsto>String</Kvsto>
<DnroTformat>String</DnroTformat> <KvstoMeetingDate>String</KvstoMeetingDate>
<DnroRunningNumber>String</DnroRunningNumber> <VHMinutes_of_the_meetingnosa>String</VHMinutes_of_the_m
<DnroYear>String</DnroYear> </Dnro> eetingnosa>
<Reference>1967-08-13</Reference> <Minutes_of_the_meeting_ApprovedChecked>String</Minutes_
<TaskClass>String</TaskClass> of_the_meeting_ApprovedChecked>
<DocumentaryData>String</DocumentaryData> <ArchivingDate>String</ArchivingDate>
<DocumentType>String</DocumentType> <ClosingDate>String</ClosingDate>
<PublicityClass <DueDate>String</DueDate>
<PublicityClassId="String">String</PublicityClass> <ExpirationDate>String</ExpirationDate>
<Languagy LanguaguId="String">String</Language> <PreparationDate>String</PreparationDate>
<Decision-maker Decision- <AbolishedDate>String</AbolishedDate>
makerId="String">String</Decision-maker> <Business <Period_of_validityAlkaa>String</Period_of_validityAlkaa>
BusinessId="String">String</Business> <Office <Period_of_validity_ends>String</Period_of_validity_ends>
OfficeId="String">String</Office> <Department <PublishingDate>String</PublishingDate> <To_Internet>1967-
DepartmentId="String">String</Department> <Presenter 08-13</To_Internet>
PresenterId="String">String</Presenter> <Preparer <PublishingRemovalDate>String</PublishingRemovalDate>
PreparerId="String">String</Preparer> <OfficeHolder <CountingPrinciple_of_curingPeriod>String</CountingPrinciple_
OfficeHolderId="String">String</OfficeHolder> of_curingPeriod>
<Status_of_the_case>String</Status_of_the_case> <EndDate_of_curingPeriod>String</EndDate_of_curingPeriod>
<Status_of_the_document>String</Status_of_the_docum <Lenght_of__the_curingPeriod>String</Lenght_of__the_curingP
ent> <Personal_data>text</Personal_data> eriod>
<Additional_data>String</Additional_data> <Principle_of__the_curingPeriod>String</Principle_of__the_curi
<ArticleNumber_of_the_agenda>text</ArticleNumber_of_ ngPeriod> <Year>String</Year>
the_agenda> <X-coordinates>text</X-coordinates> <Y- <SerialNumber>String</SerialNumber>
coordinates>text</Y-coordinates> <DiscretionUsed>String</DiscretionUsed> <Astu>String</Astu>
<Data_system_index>String</Data_system_index> <DocumentTypeIdentifier>String</DocumentTypeIdentifier>
<Index_termt>String</Index_termt> <AHJOIdentifier1>String</AHJOIdentifier1>
<MeetingTunniste>String</MeetingTunniste> <AHJOIdentifier2>String</AHJOIdentifier2>
<Article>String</Article> <PublicationStucture>String</PublicationStucture>
<Decision_Date>String</Decision_Date> <Astujulkaisu2vExpirationDate>String</Astujulkaisu2vExpiration
Date> <Purpose_of_the_use>String</Purpose_of_the_use>
14 © 2012 Tieto Corporation <MIMEType>String</MIMEType>
2012-09-14
•
13. Company confidential
What can you do?
• Sky is limit?
• For example
• Website that lets citizens search, visualize and comment on meeting
minutes of interest, such as city planning, children’s day care, public
health and energy.
15 © 2012 Tieto Corporation 2012-09-17
14. Company confidential
Next steps
• Testing of open Ahjo solution
• Feedback
• Open Ahjo as a part of bigger desicion making
process/solution
• Development of material (contents, shemas etc)
• Instructions to developers
• Open more material
• Programming interfaces
16 © 2012 Tieto Corporation 2012-09-17
Editor's Notes 7 AHJO-information solution enables third-party access to approved documents generated in the decision-making process. Agendas and minutes of the meetings as well as the attached material is packed as Zip-files to public servers. AHJO-information solution enables third-party access to approved documents generated in the decision-making process. Agendas and minutes of the meetings as well as the attached material is packed as Zip-files to public servers.