What is a presentation

I
What is a presentation?
 Presentation is the practice of showing and
  explaining the content of a topic to an
  audience or learner.
 Presentation is also the means of
  communication which can be adapted to
  various speaking situation, such as talking
  to a group, addressing a meeting or briefing
  a team.
Types of presentation
 There are 5 types of presentation:
1 )Informative: Keep an informative presentation
  brief and to the point. Stick to the facts and
  avoid complicated information.
2) Instructional: Your purpose in an instructional
  presentation is to give specific directions or
  orders. Your presentation will probably be a bit
  longer, because it has to cover your topic
  thoroughly.
3)Arousing: Your purpose in an arousing
presentation is to make people think about a
certain problem or situation.
4) Decision-making: Your purpose in a decision-
making presentation is to move your audience to
take your suggested action. A decision-making
presentation presents ideas, suggestions, and
arguments strongly enough to persuade an
audience to carry out your requests.
5) Persuasive: Your purpose in a persuasive
presentation is to convince your listeners to accept
your proposal.
How to make an effective
presentation?
 The first step of a great presentations is
  preplanning i.e. acquiring a room,
  informing participants, etc.
 The second step is before preparing the
  presentation, ask yourself the following:
  What is the purpose of the presentation?
  Who will be attending?
  What does the audience already know about
  the subject?
  What is the audience's attitude towards me
  (e.g. hostile, friendly)?
• Third, step is to prepare the presentation. A
   good presentation starts out with
   introductions
  and may include an icebreaker such as a story,
  interesting statement or fact. It should have a
  logical beginning, middle, and end.
• Fourthly there are several options for
  structuring the presentation:
  Timeline: Arranged in sequential order.
  Climax: The main points are delivered in order
ofincreasing importance.
Problem/Solution: A problem is presented, a
  solution is suggested, and benefits are then
  given.
  Simple to complex: Ideas are listed from the
  simplest to the most complex. Can also be
  done in reverse order.
 Fifthly, after the body, comes the closing.
  This is where you ask for questions, provide
  a wrap-up.
Factors that affect effective
presentation
 The Voice: The voice is probably the most
 valuable tool of the presenter. It carries most
 of the content that the audience takes away.
 One of the oddities of speech is that we can
 easily tell others what is wrong with their
 voice, e.g. too fast, too high, too soft, etc.
 1) Volume: How loud the sound is. The goal
 is to be heard without shouting.
 2)Tone: The characteristics of a sound. . A
 voice that carries fear can frighten the
audience while a voice that carries laughter
  can get the audience to smile.
 The Body: Your body communicates
  different impressions to the audience.
  People not only listen to you, they also
  watch you.
   1)Postures: Slouching tells them you are
  indifferent or you do not care... even though
  you might care a great deal! On the other
  hand, displaying good posture tells your
  audience that you know what you are doing
  and you care deeply about it.
  2)Eye contact: Speakers who make eye
open the flow of communication and
convey interest, concern, warmth, and
credibility.
3)Facial Expression: Smiling is a powerful
cue that transmits happiness, friendliness,
warmth, and liking.
4)Gestures: If you fail to gesture while
speaking, you may be perceived as boring
and stiff.
Effective power point presentation
            FACTORS FOR EFFECTIVE PPT


                      BIG




         SIMPLE                  CLEAR




                  CONSISTENT
Make It Big(Text)
   This is Arial 12

 This is Arial 18     TOO SMALL
 This is Arial 24
 This is Arial 32
 This is Arial 36
This is Arial 44
Keep It Simple (Text)
 Do not have
  Too many colours
   Too Many Fonts and Styles
 Follow the 6 x 7 rule
   No more than 6 lines per slide
   No more than 7 words per line
Make It Clear
 ALL CAPITAL LETTERS ARE DIFFICULT TO
  READ
 Upper and lower case letters are easier
 Italics are difficult to read on screen
 Normal or bold fonts are clearer
 Underlines may signify hyperlinks
 Instead, use colours to emphasise
 Use contrasting colours
 Light on dark vs dark on light
 Use complementary colours
Be Consistent
Differences draw attention.
 Differences may imply importance.
Bibliography
 en.wikipedia.org/wiki/Presentation. 26th
  oct 2012
 www.cypressmedia.net/articles/article/25/ty
  pes_of_presentations. 30th oct 2012
 www.slideshare.net/satyajeet_02/how-to-
  make-effective-presentation.26th oct
  2012
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What is a presentation

  • 1. What is a presentation?  Presentation is the practice of showing and explaining the content of a topic to an audience or learner.  Presentation is also the means of communication which can be adapted to various speaking situation, such as talking to a group, addressing a meeting or briefing a team.
  • 2. Types of presentation There are 5 types of presentation: 1 )Informative: Keep an informative presentation brief and to the point. Stick to the facts and avoid complicated information. 2) Instructional: Your purpose in an instructional presentation is to give specific directions or orders. Your presentation will probably be a bit longer, because it has to cover your topic thoroughly.
  • 3. 3)Arousing: Your purpose in an arousing presentation is to make people think about a certain problem or situation. 4) Decision-making: Your purpose in a decision- making presentation is to move your audience to take your suggested action. A decision-making presentation presents ideas, suggestions, and arguments strongly enough to persuade an audience to carry out your requests. 5) Persuasive: Your purpose in a persuasive presentation is to convince your listeners to accept your proposal.
  • 4. How to make an effective presentation?  The first step of a great presentations is preplanning i.e. acquiring a room, informing participants, etc.  The second step is before preparing the presentation, ask yourself the following: What is the purpose of the presentation? Who will be attending? What does the audience already know about the subject? What is the audience's attitude towards me (e.g. hostile, friendly)?
  • 5. • Third, step is to prepare the presentation. A good presentation starts out with introductions and may include an icebreaker such as a story, interesting statement or fact. It should have a logical beginning, middle, and end. • Fourthly there are several options for structuring the presentation: Timeline: Arranged in sequential order. Climax: The main points are delivered in order ofincreasing importance.
  • 6. Problem/Solution: A problem is presented, a solution is suggested, and benefits are then given. Simple to complex: Ideas are listed from the simplest to the most complex. Can also be done in reverse order.  Fifthly, after the body, comes the closing. This is where you ask for questions, provide a wrap-up.
  • 7. Factors that affect effective presentation  The Voice: The voice is probably the most valuable tool of the presenter. It carries most of the content that the audience takes away. One of the oddities of speech is that we can easily tell others what is wrong with their voice, e.g. too fast, too high, too soft, etc. 1) Volume: How loud the sound is. The goal is to be heard without shouting. 2)Tone: The characteristics of a sound. . A voice that carries fear can frighten the
  • 8. audience while a voice that carries laughter can get the audience to smile.  The Body: Your body communicates different impressions to the audience. People not only listen to you, they also watch you. 1)Postures: Slouching tells them you are indifferent or you do not care... even though you might care a great deal! On the other hand, displaying good posture tells your audience that you know what you are doing and you care deeply about it. 2)Eye contact: Speakers who make eye
  • 9. open the flow of communication and convey interest, concern, warmth, and credibility. 3)Facial Expression: Smiling is a powerful cue that transmits happiness, friendliness, warmth, and liking. 4)Gestures: If you fail to gesture while speaking, you may be perceived as boring and stiff.
  • 10. Effective power point presentation FACTORS FOR EFFECTIVE PPT BIG SIMPLE CLEAR CONSISTENT
  • 11. Make It Big(Text)  This is Arial 12  This is Arial 18 TOO SMALL  This is Arial 24  This is Arial 32  This is Arial 36 This is Arial 44
  • 12. Keep It Simple (Text)  Do not have Too many colours Too Many Fonts and Styles  Follow the 6 x 7 rule  No more than 6 lines per slide  No more than 7 words per line
  • 13. Make It Clear  ALL CAPITAL LETTERS ARE DIFFICULT TO READ  Upper and lower case letters are easier  Italics are difficult to read on screen  Normal or bold fonts are clearer  Underlines may signify hyperlinks  Instead, use colours to emphasise  Use contrasting colours  Light on dark vs dark on light  Use complementary colours
  • 14. Be Consistent Differences draw attention.  Differences may imply importance.
  • 15. Bibliography  en.wikipedia.org/wiki/Presentation. 26th oct 2012  www.cypressmedia.net/articles/article/25/ty pes_of_presentations. 30th oct 2012  www.slideshare.net/satyajeet_02/how-to- make-effective-presentation.26th oct 2012