An Introduction.

1. • Arslan Akram
• (1027)
• Danish Farid
• (1028)
• Mufeed Abbas
• (1026)
• Iqra Rasheed
• (1015)
• Aqsa Naz
• (1030)
1
BS(HON’S) INFORMATION
TECHNOLOGY(MORNING)
SEMESTER-II(GROUP#6)
UNIVERSITY OF
EDUCATION, LAHORE
(OKARA-CAMPUS)
HRIS and its Examples
Submitted By:
Submitted To:
Mr. Inam_ul_Haq
Lecturer of Computer Science
M.S.C Comupter Science
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2. 2
OUTLINE
• What is human resource information..?
• Concept of (HRIS)
• Functions of (HRIS)
• Scope and usage of HRIS
• Types
Operational
Tactical
Strategic
• Application software
Sap with Details
What is Sap?
Modules of Sap
Functional parts of Sap
Working
• Reference
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3. 3
WHAT IS HRIS..?
It defines as a computer base-application for
assembling and processing data related to HR
Management functions.
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4. HRIS CONCEPT
• Most efficient method of tracking employee details.
• To make the desired info available in the right form
to the right person.
• Provides necessary securities and confidential of
information.
• Supply the information at desirable cost
4
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5. 5
FUNCTIONS
• Create and maintain employee record
• Ensure legal compliance
• Make plan for future HR requirements
• Reduce the manual work
• Assist manager by providing relevant data
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6. 6
SCOPE/AREA OF USAGE
• Recruitment
• Performance evaluation
• Payroll
• Training and development
• Compensation and benefits
• Personal self services
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7. CONT…
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8. 8
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9. 9
EXPLANATION
• Operational (HRIS)
It provide data to support routine and
repetitive human decisions
• Tactical (HRIS)
Supports management decisions
emphasizing allocation of human resource
• Strategic (HRIS)
Support top level managers to set goal and
directions for organization
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10. 10
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11. SOFTWARE USED IN HRIS
• ABRA-HR
• ABS(atlas business solution)
• ORACLE-HRMS
• SAP-HR
• PEOPLESOFT
• SPECTRUM HR
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12. WHAT IS SAP?
• SAP “System Application &Products” is the world largest inter-
enterprise software company and the world fourth largest
independent software supplier.
• It creates a common centralized data base for all the
applications running in an organization.
• The application has been assembled in such a versatile way
that it handles with entire functional department within an
organization.
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13. ( CONT….)
• Even major companies in the current picture
including MICROSOFT and IBM are using SAP’s
products to run their own businesses.
• 10 million users, 30,000 installation, 1000 partners, 21
industry solutions.
• Customers world wide, 95% of top 100 German
companies use SAP.
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14. MODULES OF SAP
• Sales distribution – DS
• Product planning – PP
• Human resource – HR
• Material management – MM
• Finance and costing – FICO
• Business intelligence – BI
• Quality management – QM
• Plant management – PM
• ABAP
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14

15. Sub-modules in HR
Personnel Management
Personnel Administration
Recruitment
Personnel Development
Benefits Administration
Compensation Management
Personnel Cost Planning
HR Funds & Position Management
Management of Global Employees
Payroll
Training & Events Management
Organizational Management
Time Management
Shift Planning
Administration
Incentive Wages
Time Sheet
Travel Management
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16. Personnel Administration
• Hire employees with or without integration to Recruitment and Organizational
Management Component
• Central repository for employee master data which can be accessed by all other sub-
modules of HR
• Other employee actions like transfer, promotion, confirmation, leaving etc.
• Automatic creation of employee actions using dynamic actions
• Integration with all other sub-modules of HR
• Employee self service to view / modify certain employee master data.
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17. Personnel Development
• Development planning for individual position / employee as well as for a department
• Qualifications catalog – repository to store skill sets required and existing in the
organization.
• Career planning of an employee considering criteria like qualifications, preferences of
employee, potentials, designations and even dislikes
• Design predefined career paths which can also be used in individual’s career plan
• Profile matching with requirement
• Integration with training sub-module
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18. Recruitment
• Web application for employment opportunities with application status check
• Employee self-service on employment opportunities with application status check for
internal applicants
• Create and process vacancies with / without integration to organizational
management
• Central repository for applicant master data
• Hold proposed pay-scale information for applicants
• Sequential follow up of applicant activities / automatic creation of applicant activities
• Bulk processing of applicant master data depending on applicant status
• SAP Business Workflow for recruitment processes
• Transfer applicant master data of selected applicants to employee master data
in HR- PA administration as employee master data.
• Applicant correspondence by mail or letters
• Check for previous applicant
• Integration with HR-PA administration for internal applicants
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19. Benefits Administration
• Benefits Enrollment & Administration
• Eligibility monitoring of employees for benefits enrollment
• Different benefit plans : enrollment to plans and termination
• Benefits – USA
• Benefits Asia
• Integration with SAP's international payroll module
• Cost Summary (employer and employee) of benefits enrollments
• Data transfer to service provider
• Standard Employee Self Service functionality for employees to enroll for benefit plans.
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20. Personnel Cost Planning
• Planning and administration of personnel costs based on either projected pay, actual
basic salary of employees or payroll results
• Planning with various scenarios and comparison between scenarios
• Integration with Controlling module of Accounting
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21. • Model the functional and reporting structure of an enterprise in
organizational management.
• Organizational Plan and Manpower plan with various Plan versions and
statuses.
• Creation of vacancies in integration with PA - Recruitment
module
• Graphical representation of Organizational structure
• Organizational reassignment of an employee.
• Integration with PA Personnel Administration, Personnel
development, Cost planning.
Organizational Management
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21

22. Time Management
• Recording and maintaining of time data for an employee
• Interface with selected external time recording systems as well as flat file transfer, or
manual time recording directly in system
• Processing attendance and absence data
• Shift Planning for organizational units considering employee preferences
• Calculation of incentive wages depending on time data entered for e.g. piecework
wages and
time wages
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23. Travel Management
• Travel Planning
• Trip Data
• Approval of Trips
• Accounting business trips
• Reporting results of trip cost accounting
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24. Payroll
• Payroll Process
• Payroll Data
• Country Grouping
• Payroll Area
• Processing Payroll Run
• Payroll log
• Retroactive Accounting
• Remuneration Statement
• Bank Transfer
• Posting to FI
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25. Training and Events Management
• External & Internal Training Events
• Resources taken into consideration while planning
• Attendee prebooking, booking, cancellation, rebooking for a particular training event
• Appraisals for Training event and Attendee both
• Follow up of Training Event
• Internal cost allocation and billing
• Other features like - broacher, mail notification to attendees
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26. – Enterprise structure.
– Organizational structure.
– Personnel structure.
– Payscale Structure.
– Wagetype Structure.
HR STRUCTURES
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27. Personnel Structure
External
Independant
Contractant ext.
Intérimaire
Retiree
Active
Hourly Worker
Monthly worker
Executive
Manager
Senior Manager
Student
Expatrié
Sorti
Organizational Structure
Hourly Worker
Monthly worker
Executive
Manager
Senior Manager
Student
Executive
Manager
Senior Manager
Hourly Worker
Monthly worker
Executive
Manager
Senior Manager
Student Enterprise Structure
HR STRUCTURES
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28. HR STRUCTURES:
SYNTAX
Organizational Personnel Enterprise
Organizational
unit (O)
Position (S)
Job (C)
Person (P)
Employee group
(activ, externe, …)
Employee subgroup
(employé, Exe, …)
Pers. area (New
York, Cali, …)
Pers.subarea
(Sales, Service)
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29. 29
REFERENCE
Wikipedia Page
Available at: http://en.wikipedia.org/wiki/HRIS
Available at: http://www.amzi.com//
A modern Approach by Stuart Rassell, Peter Norvig
VisiRule Web Demos (A simple example):
http://www.lpa.co.uk/vrs_dem.htm
www.google.com/todaypdf.org/sap-hr-self-review.pptx-id6595145
Google.com/http://ebookbrowsee.net/sa/sap-hr-organizational-
management#.U1k7fia-qM4
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