1. IBM®
Lotus Sametime Unified Telephony Task Reference
Quickly find some of the most common and more advanced tasks in Lotus®
Sametime®
Unified
Telephony and how to get started doing them.
Table 1. Tasks
How do I... Action
Specify the devices and
phone numbers I can use
for calls?
Click File → Preferences →
Telephony, Audio and
Video → Preferred
Numbers.
Pick the device or phone
number to use now for
calls?
Click the preferred device
icon, such as ,
in the toolbar at the top of
your contact list and
select the device or
telephone number you
want to use for calls.
Table 1. Tasks (continued)
How do I... Action
Call people on my contact
list?
On your contact list, click
the name of the person or
group whose members
you want to call, or press
Ctrl while you click the
names of multiple people.
Then click the Call
Options icon in the
toolbar at the top of the
contact list; then click Call
selected contact.
© Copyright IBM Corp. 2009 1

2. Table 1. Tasks (continued)
How do I... Action
Call someone who is not
on my contact list or in
my organization?
In the Type a name or
phone number field at the
top of the contact list,
type the entire telephone
number of the person you
want to call. Select the
number and click Call
Phone Number.
Invite someone to an
existing call?
In the Call window, click
Actions → Invite Others.
Route calls to other
devices and phone
numbers?
Click File → Preferences →
Telephony, Audio and
Video → Routing Calls.
Turn off all incoming call
notifications?
Click File → Preferences →
Notifications. For the
Event field, click Calls:
Telephony, Audio and
Video.
Store contacts’ phone
numbers?
Click the Call Options
icon in the toolbar at
the top of the contact list
and then click Sametime
Phonebook.
See a list of calls I made
and received?
Click the Call Options
icon in the toolbar at
the top of the contact list
and then click Call
History.
Turn off call notifications
when my availability
status is Do Not Disturb?
Click File → Preferences →
Notifications. For the
Event field, click Calls:
Telephony, Audio and
Video.
Adjust how long a device
rings?
Click File → Preferences →
Telephony, Audio and
Video → Preferred
Numbers.
Make a video call? Click the name of the
person on your contact
list with whom you want
to start a video call. Click
the Call Options icon
in the toolbar at the top of
the contact list and then
click Start Video Call .
Table 1. Tasks (continued)
How do I... Action
Automate calling into
conference bridges?
Click the Call Options
icon in the toolbar at
the top of the contact list
and then click Sametime
Phonebook. Click New
and in the New Entry
field, select New
Conference Number.
Table 2. Incoming call notification window shortcuts
Action
Keyboard shortcut or
action
To move through the call
control groups
Tab
To move through each call
control
Right Arrow or Left
Arrow
To move through the call
control menus
Up Arrow or Down
Arrow
Table 3. Call window shortcuts
Action
Keyboard shortcut or
action
To move through the call
control groups
Tab
To move through each call
control
Right Arrow or Left
Arrow
To move through the call
control menus
Up Arrow or Down
Arrow
To leave a call Alt+F4
To pause/resume a call Alt+P
To mute/unmute a call Alt+6
Table 4. Phone book shortcuts
Action
Keyboard shortcut or
action
To move within each
section
Up Arrow or Down
Arrow
To move through each
section
Tab
To add a new contact Alt+N
To delete the selected
contact
Del
To save a new contact Alt+S
To cancel the selected
contact
Alt+L
2 IBM Lotus Sametime Unified Telephony Task Reference

3. Table 4. Phone book shortcuts (continued)
Action
Keyboard shortcut or
action
To copy the selected
contact
Ctrl+C
To show the selected
contact in the contact list
Alt+W
To look up a contact and
associate it with the
corresponding Sametime
contact
Alt+U
To move to the New
Entry For field
Alt+Y
To move to the Name
field
Alt+M
To move to the Company
field
Alt+O
To move to the Instant
Messaging ID field
Alt+I
To move to the Number
field
Alt+B
To move to the Passcode
field
Alt+D
To move to the
Automated Options field
Alt+T
Table 4. Phone book shortcuts (continued)
Action
Keyboard shortcut or
action
To search for a contact Alt+R
To add a new number for
an existing contact
Alt+A
To exit the Sametime
Phonebook
Alt+X
To display the Telephony,
Audio and Video
preferences from the
Sametime Phonebook
Alt+P
Table 5. Dial pad shortcuts
Action
Keyboard shortcut or
action
To move through the text
field for entering the
telephone number, the call
icon, dial pad numbers,
and close (X)
Tab
To move through the dial
pad numbers
Right Arrow, Left Arrow,
Up Arrow, or Down
arrow
IBM®
Lotus Sametime Unified Telephony Task Reference 3