3. COURSE OUTLINE
VIII. Types of Data
IX.
III.
IV.
V.
Types of Formula
Basic Navigation Commands
Formatting a Spreadsheet
Working with Formula
4. HISTORY
Dan Bricklin as the
"father" of the
electronic spreadsheet”
Dan Bricklin and Bob
Frankston then coinvented or co-created
the software program
VisiCalc
5. Advantages of CALC
Organize, find, and use your data
Do mathematical calculation on your
numbers within a spreadsheet.
You can keep track of data
Sort data in meaningful ways
Arrange, store, and filter your data
Create formulas and use the Formula Bar
6. You will learn about spreadsheets
and how to:
Navigate and explore the spreadsheet environment
Work with worksheets
Create formulas and use the Formula Bar
Use and format text in a spreadsheet
Format cells for height, width and color
Format numbers for special use, such as money or
percents
Sort, filter and search data
7. Electronic Spreadsheet
a computer program that performs
calculations on data and organizes
information.
a spreadsheet program that helps you to
manage and to perform calculations
on your data as well as to produce charts
8. Definition of Terms
Cell – intersection of a row and column in the
worksheet
Block – a group of cell adjacent to one another
Sheet Tab – a description at the bottom of each
worksheet that identifies the sheet in a
workbook.
Worksheet – an electronic spreadsheet containing
256 columns by 65,536 rows
9. Definition of Terms
Workbook – A collection of related
worksheets contained within a single file.
Row – identified by numbers (maximum
65,536)
Column – identified by letters (maximum IV)
Grid – the horizontal line in the worksheet
Range –A selected group of adjacent cells
11. Using MENU
Menu Bar
lists the commands that you can use with the
currently selected items.
- Click the name of a menu, and then click the
command that you want to use.
- Unavailable commands are displayed in gray.
13. Using TOOLBARS
Toolbars
a set of icons that represent common
commands
Important Toolbars:
Standard Bar
Formatting Bar
Formula Bar
Status Bar
15. PARTS OF STANDARD BAR
New creates a new StarOffice document
Open opens or imports a file.
Save saves the current document.
Document as E-mail sends the current
document as an e-mail attachment with your
default e-mail program.
Edit File use to activate or deactivate the
edit mode.
16. PARTS OF STANDARD BAR
Export as PDF saves the current file to
Portable Document Format (PDF). A PDF file
can be viewed and printed on any platform
with the original formatting intact, provided
that supporting software is installed.
Print File Directly print the active document
with the current default print settings. These
can be found in the Printer Setup dialog,
which you can call with the Pinter Settings
menu command.
Page Preview displays a preview of the
printed page or closes the preview.
17. PARTS OF STANDARD BAR
Spellcheck checks the document or the
current selection for spelling errors.
AutoSpellcheck automatically checks
spelling as you type, and underlines errors.
Cut removes and copies the selection to the
clipboard.
Copy copies the selection to the clipboard.
Paste Inserts the contents of the clipboard at
the location of the cursor, and replaces any
selected text or objects. Click the arrow next
to the icon to select the format.
18. PARTS OF STANDARD BAR
Format Paintbrush copies the formatting of
the selected text or object and applies the
formatting to another text selection or object.
Undo reverses the last command or the last
entry you typed.
Redo reverses the action of the last Undo
command.
Hyperlink opens a dialog that enables you to
create and edit hyperlinks.
19. PARTS OF STANDARD BAR
Gallery you can select graphics and sounds
to insert into your document.
Zoom reduces or enlarges the screen display
StarOffice Help opens the main page of the
StarOffice Help for the current application.
You can scroll through the Help pages and you
can search for index terms or any text.
Load URL loads a document specified by an
entered URL.
21. PARTS OF FORMATTING BAR
Styles and Formatting
Specifies whether to show or hide the Styles and
Formatting window, which is where you can assign and
organize Styles.
Font Name
Allows you to select a font name from the list or enter a
font name directly.
You can enter several fonts, separated by semicolons.
StarOffice uses each named font in succession if the
previous fonts are not available.
Font Size
Allows you to choose between different font sizes from
the list, or to enter a size manually.
22. PARTS OF FORMATTING BAR
Bold
Makes the selected text bold. If the cursor is in a word,
the entire word is made bold. If the selection or word is
already bold, the formatting is removed.
Italic
Makes the selected text italic. If the cursor is in a word,
the entire word is made italic. If the selection or word is
already italic, the formatting is removed.
Underline
Underlines or removes underlining from the selected text.
Font Color
Click to apply the current font color to the selected
characters.
23. PARTS OF FORMATTING BAR
Align Left
Aligns the contents of the cell to the left.
Align Center Horizontally
Horizontally centers the contents of the cell.
Align Right
Aligns the contents of the cell to the right.
Justify
Aligns the contents of the cell to the left and to the
right cell borders.
24. PARTS OF FORMATTING BAR
Number format: Currency
Applies the default currency format to the selected
cells.
Number format: Percent
Applies the percentage format to the selected cells.
Number format: Default
Applies the default number format to the selected
cells.
Number Format: Add Decimal Place
Adds one decimal place to the numbers in the
selected cells.
25. PARTS OF FORMATTING BAR
Number Format: Delete Decimal Place
Removes one decimal place from the numbers in the
selected cells.
Decrease Indent
Click the Decrease Indent icon to reduce the left indent
of the current paragraph or cell content and set it to the
previous tab position.
Increase Indent
Click the Increase Indent icon to increase the
indentation of the cell content of the selected cells.
Borders
Click the Borders icon to open the Borders toolbar,
where you can modify the border of a sheet area or an
object.
26. PARTS OF FORMATTING BAR
Background color
The color is applied to the background of the current
paragraph or the selected paragraphs.
Align Top
Aligns the contents of the cell to the upper edge of
the cell.
Align Center Vertically
Vertically centers the contents of the cell.
Align Bottom
Aligns the contents of the cell to the lower edge of
the cell.
28. PARTS OF FORMULA BAR
Name Box
Displays the reference for the current cell, the range
of the selected cells, or the name of the area.
Function Wizard
Opens the Function Wizard, which helps you to
interactively create formulas.
Sum
Automatically adds the numbers in the cell range
that you specify.
29. PARTS OF FORMULA BAR
Function
Adds a formula to the current cell.
Cancel
Clears the contents of the Input line, or cancels the
changes that you made to an existing formula.
Accept
Accepts the contents of the Input line, and then
inserts the contents into the current cell.
Input line
Enter the formula that you want to add to the
current cell.
31. PARTS OF STATUS BAR
Position in document
Displays the total number of the current sheet with
respect to the total number of sheets in the
spreadsheet.
Current Page Style
Displays the current Page Style.
Zoom
Specifies the current page display zoom factor.
Insert Mode
Displays the current insert mode.
32. PARTS OF STATUS BAR
Selection Mode
Displays the current selection mode.
Document Modification
If changes to the document have not yet been saved
on the hard drive, a "*" is displayed in this field on
the Status Bar. This also applies to new, not yet
saved documents.
Standard Formula, Date/Time, Error Warning
Displays information about the current document.
33. DATA
The values you enter in a cell
TYPES OF DATA
5.
6.
Number Data – all numeric values entered
in a cell (e.g. 1,2,523)
Text Data – all character values entered in
a cell (e.g. A,Calc,Sept 8)
34. Types of Formula
Relative referencing – When you copy the formula,
the row and column references in the formula
automatically adjust to properly reference the
correct cells in relationship to the copied formula’s
new location.
For Example: Suppose you have the following formula
in Cell B1 (=A1). When you copy the formula in Cell
B1 to Cell E7, Excel counts 3 columns and adds it to
the column reference (A + 3 letters = D) and counts
6 rows and adds it to the row reference (1 + 6 = 7).
The new Cell reference correctly becomes D7.
35. Types of Formula
Absolute referencing – when you want the referenced cells to
always be the same cell no matter where the formula might be
copied.
For example, suppose you had a constant tax rate that is applied
to various purchases. Cell A1 contains the tax rate. In column A
starting in cell A3, you have a list of sale amounts and you
want to see the amount of the tax amount in column B. You
create a formula in cell B3(=A3*A1). You know if you copy that
formula down column that the A1 will change but you don't
want that to happen because the tax rate is in cell A1. Excel
uses the $ to designate an absolute reference. It tells Excel to
ALWAYS use that cell location ($A$1)no matter where the
formula is copied. The proper reference for your formula in cell
B3 is (=A3*$A$1) thus when copied down column be the A1
referencing will remain absolute. Excel copies it exactly the
same because it interprets the $ to mean you want an absolute
reference to that cell.
36. Types of Formula
Mixed References – when you want either the
column or the row reference to be fixed. Calc
interprets the reference $A1 as an absolute column
reference combined with a relative row reference.
Meaning, when copied, the column reference would
not change but the row reference would change.
Alternatively for a relative column reference
combined with an absolute row reference the correct
notation would be shown as A$1. In this case the
column reference would change but the row
reference would not change.
37. Operators That You Can Use in
Calc Formulas
+ Addition =1+1
- Subtraction =2–1
* Multiplication =7*9
/ Division =10/2
% Percent =15%
^ Exponentiation =3^2
38. Operators That You Can Use in
Calc Formulas
= Equal =8=8 (TRUE)
> Greater than =7>9 (FALSE)
< Less than =5<6 (TRUE)
>=Greater than or equal to =3>=4 (FALSE)
<= Less than or equal to =42<=63 (TRUE)
<> Not equal to =6<>4 (TRUE)
Text concatenation ="Sun" & "day" Sunday
39. 4 Ways in Using the Formula
Calculator
=4+2
Cell number/by clicking the cell
=A1+B2
Sum formula
=sum(A1+B2)
Summation
40. Using Parentheses (MDAS)
Calc follows the order of operations when it
calculates a formula. Multiplication and
Division is done before Addition or
Subtraction, regardless of where these
operators appear in the formula.
For example, for the formula =2+5+5*2,
Calc returns the value of 17, and not 24.
