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How to use millennium create lists p1

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How to use millennium create lists p1

  1. 1. HOW TO CREATELISTSIN MILLENNIUMPart 1Octerber 18, 2012
  2. 2. What is a list? It is a customized subset of the Millennium database; enables to display data in an ordered format
  3. 3. Some Uses of Create List To identify new titles To clear up unwanted records and update the collection Generate reports for inventories and statistics To obtain information related to a fund line
  4. 4. Launching Create List Click Icon on Left Side Menu Or Click Go > Create Lists (Alt + G + L)
  5. 5. Create List Menu
  6. 6. Bibliographic vs Item Bibliographic record contains basic information about a book, video, CD, DVD, etc., such as title, author, subject, ISBN, etc. The item record does not contain title, author, etc. The item records are "attached" to the bib record, which provides that information. Usually it contains: barcode, location, call number
  7. 7. Bibliographic Record– Title
  8. 8. Item Record – Copy/ Volume
  9. 9. Boolean Condition Terms or symbols that tell the relationship between the fields you want to search and the data in that field
  10. 10. Boolean Condition Symbol Meaning Used ForEqual to = Just what you expect; Fixed-length fields (ex: record should match the location codes) data in the queryNot equal to != Excludes rather than Fixed-length fields includes records that match the criteria you specifyGreater than > Greater than given value Fixed fields especially Less than given value dates and amount (ex: fineLess than < Greater than or equal to >200aed; chkout <=5)Greater than or equal to >= given valueLess than or equal to Less than or equal to given <= valueHas h Looks for specified data Variable length fields (has anywhere in the record FIC; has Shakespeare; Title, Location)All Fields don’t have a Used to find record that Subject, KeywordsAt least one field doesn’t have don’t have a certain string o of text in a particular fieldBetween w Specifying a range Dates, numbers, CallNot within n numbersStarts with ^ Find fields which was given Title, Keyword, Call Number in a word or phrase appears at the beginning of the fieldEnds with Find fields in which a given S word or phrase appears at the end of the field
  11. 11. Create List Workflow 4. Select either 1. Go to Create 7. Enter Search Range or Review List Criteria file 8. Click Search 2. Select Empty 5. Select Record to generate the File Type list 6. In the Boolean 3. Click Search Search Screen, 9. Export list to Records Fill in Review File Excel Name
  12. 12. Gentle Reminders Create list slows down the system so it is best to do it at the end of the day Make sure you select only the empty list Do not own slots for longer period of time unless used periodically (e.g. New Titles@ADM) Initial and save any list you create Red text means No
  13. 13. Related Videos http://www.youtube.com/watch?v=bF7ZVvSC2 Mc&feature=channel&list=UL (Exporting Data to Excel) http://www.youtube.com/watch?v=bF7ZVvSC2 Mc&feature=bf_prev&list=UUEwdb5a_QAQxF nzDJBAom0w (Creating List of New Items) http://www.youtube.com/watch?v=yesDvsyOD Ws&feature=BFa&list=UUEwdb5a_QAQxFnz DJBAom0w (Creating InTransit List)
  14. 14. Sources: http://www.slideshare.net/subasterisms/creating- list-in-millennium-13027608 ADMC Library & Learning Center http://intranet.library.arizona.edu/archives/teams/ir dp/create_lists-millennium.pdf http://libraries.hct.ac.ae/resources/library-staff- resources/ http://ucblibraries.colorado.edu/collectiondevelop ment/Create%20Lists%20in%20Millennium.pdf http://ils.camden.lib.nj.us/ http://www.webopedia.com