Deploy Office 365 in the Real World - 5 Steps to Simplify Classification, Groups, Hubs, Modern vs. Classic, and Culture beyond SharePoint
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SharePoint and Office 365 may seem simple at first, but if you don't setup the proper information architecture, governance, and have a strategy around adoption of groups while having a solid classification strategy you're going to quickly have a mess on your hands. Then what about adding brand and incorporating culture such as digital experience? This session is designed to help you understand the most significant things you can do in your deployment of Office 365 to get your hands around these out of the box solutions. This session is all about how to navigate that real world journey. Deploy Office 365 in the Real World - 5 Steps to Simplify Classification, Groups, Hubs, Modern vs. Classic, and Culture
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Deploy Office 365 in the Real World - 5 Steps to Simplify Classification, Groups, Hubs, Modern vs. Classic, and Culture beyond SharePoint
- 1. How to Navigate Your Real World Office 365 Adventure Joel Oleson @joeloleson Senior IT Manager Blizzard Entertainment A Place for Work Owen Allen, Akumina Blog.akumina.com Joel Oleson, Blizzard Collabshow.com Travelingepic.com Slideshare.net/joeloleson
- 3. A place to get work done.
- 4. Orientation •Meet Your Sherpa •Get Geared Up •Survival Guide •Classify •Hubify •Groupify •Modernify •Culturify •Trip Debrief
- 6. Speed / Rate of Release How it Feels When Reviewing Office 365 Message Center
- 7. Wouldn’t it be great if there was a simple strategy for consuming Office 365…
- 8. Classify Private or Public Hubify Roll up in a Hub Groupify So Many groups Modernify Classic to Modern Culturify Goals and Change Find More Detail: • CollabShow.com by @JoelOleson • Blog.akumina.com by @OwenAllen
- 9. Classify What Microsoft Thinks Real World
- 10. • Must be enabled. Using PowerShell. (BTW, it’s different whether you are using a Communication Site or a Group- Enabled Team Site)
- 11. Classification: Match Item to Policy
- 12. Classify Sites Team Private Communication Site Publish to the Enterprise B2C Collab Guest + External Sharing Guest and Anonymous is Ok B2B Vendor Extranet + Guest Access ABK + Vendors AzureAD B2B Public Social Group Open to Company to Join
- 13. Hubify What Microsoft Thinks Real World
- 14. Hubify Sites Cross Site Navigation Activity & Content Rollup Consistent Look & Feel Scoped Search and more coming… This Photo by Unknown Author is licensed under CC BY
- 15. When a Site is added to a Hub, branding is inherited, and Site Scripts execute. • Site Scripts & Site Designs • Add-SPOSiteScript cmdlet or CreateSiteScript REST API https://docs.microsoft.com/en-us/sharepoint/dev/declarative- customization/site-design-overview
- 16. Groupify What Microsoft Thinks Real World
- 17. Office 365 Groups are like an Onion
- 19. What you didn’t know about power of groups… • Guest access • Upgrade Distribution Groups to Office 365 Groups • Data classification • Azure AD Connect • Configure Office 365 Groups with on- premises Exchange • Dynamic membership • Hidden membership • Creation rights policies
- 20. AUTOMATE! - Handling Groups by hand can be dangerous. Automate your Group creation and retirement as much as possible. The Policies and Settings you assign to Groups will MAKE ALL THE DIFFERENCE.
- 21. Modernify What Microsoft Thinks Real World
- 22. Modernify - Classic to Modern – Modern Lists, Modern Pages Is it Ready for your Users and Scenarios…. 23
- 23. Why Modern Experiences – Not Ready Yet? • Modern team & communication sites • Modern list and library experiences • Modern site pages • Coming Soon Modern Search! The SharePoint PnP Modernization framework
- 24. PnP SharePoint "Modern" user interface experience scanner https://aka.ms/sppnp-modernuiscanner
- 25. Culturify What Microsoft Thinks Real World
- 27. It’s Not Just Branding. It’s Bigger. How can you make your employees proud to be part of your company? Your culture must be embedded not only in your digital workplace, but in your analog workspaces, your communications, your goals and objectives, your trainings, your benefits, your parking lots and entryways. …Everywhere and in every way!
- 28. What’s In Your Digital Workplace Culture? •Agreement on a Vision •A Leader •Organizational Change Awareness
- 29. Debrief – Any Qs? •Meet Your Sherpa •Get Geared Up •Survival Guide •Classify •Hubify •Groupify •Modernify •Culturify •Trip Debrief
- 30. Thank You for Attending! For more: follow @owenallen & @joeloleson How to Navigate your Real World Office 365 Adventure linkedin.com/in/joeloleson linkedin.com/in/owenallen
Editor's Notes
- Daniel Glenn’s Podcast
- What Microsoft Thinks It Is Security Content Preservation What Analysts Think It Is Compliance What the Real World Thinks It Is An Interesting Idea, but I’ve only seen it in Microsoft demos. What It Actually Is What Does Your Business Need to Manage Office 365? YOUR Industry, Culture, History
- It is not only about Site Settings Site Settings mean nothing without policies associated with them. Policies are nothing without a cohesive corporate strategy supporting them. Classification is part of your corporate workplace strategy. SharePoint and Office 365 can help with SOME PARTS of this. Storage, Retention, Mobile Devices, File/Site Permissions Think about policies for your Facilities, Projects, Training, Job Performance (Promotions), Recruiting, Travel, Customer Relations, Partner Management, etc. These Policies require consistent policies and consistent classification to match the asset or the item to a policy. And a Consistent Employee Experience so everyone knows what to expect and how to interact with it.
- What Microsoft Thinks It Is The Hydra is the 9-Headed Mythological Beast that, when one head is lopped off, two more grow in its place. What Analysts Think It Is A Tool for Collaboration Hoping that Groups will reduce confusion about different tools What the Real World Thinks It Is Collection of Users Permission Groups Project Teams Teams Teams Too Many Secrets Groups What It Actually Is A connection to your business A management tool for delivering employee tools and resources Be wary of thinking that Groups are synonymous with team sites. Push to add automation around Group creation and retirement
- Connected to (Azure) Active Directory, so you want them to be related to user-permissions Connected to Teams, so you are tempted to think every project is an O365 Group. The default Office 365 Team Site creates a Group, so that relationship is important, right? Planner requires Groups Stream Video service uses Groups, err Channels. Wait – what? A Teams team leverages the Group Team Site, right? Oh. Only a Document Library?
- Again, Groups are SCARY if you are using Out of the Box Groups and matching it with Out of the Box Team Sites or Communication Sites and matching them both with your NOT OUT OF THE BOX User Requirements. The Best Guidance is to look at your User Requirements and Organizational Requirements and then match Group requirements where appropriate!
- What Microsoft Thinks It Is User Adoption Consumption Exclusion of other platforms? What Analysts Think It Is Platform / Vendor Choice Are you IT-led or Business-led? Is your Intranet a Website or a Network? What the Real-World Thinks It Is Themes, Branding Logos, Colors, Consistent Navigation, Footer CEO Blog, Corp Comms Yammer What it Actually Is The right way to lead, teach, instill values, and set the example for your employees to understand the essence of your company. The indirect answer to the question, “Who Are You?”