3. Special Journals
SELLING
Rendering of services on account
recorded Revenue Journal
in
Receipt of cash from any source
recorded Cash Receipts Journal
in
BUYING
C5 - 3
4. Special Journals
SELLING
Rendering of services on account
recorded Revenue Journal
in
Receipt of cash from any source
recorded Cash Receipts Journal
in
BUYING
Purchase of items on account
recorded Purchases Journal
in
C5 - 4
5. Special Journals
SELLING
Rendering of services on account
recorded Revenue Journal
in
Receipt of cash from any source
recorded Cash Receipts Journal
in
BUYING
Purchase of items on account
recorded Purchases Journal
in
Payment of cash for any purpose
recorded Cash Payments Journal
in
C5 - 5
6. The Revenue Journal
Revenue Journal Page 35
Invoice Post Accts. Rec. – Debit
Date No. Account Debited Ref. Fees Earned – Credit
3/2 615 MyMusicClub.com 2,200
3/6 616 RapZone.com 1,750
3/18 617 Web Cantina 2,650
3/27 618 MyMusicClub.com 3,000
Totals 9,600
All sales on account are recorded in this journal.
Each sales invoice is listed in numerical order. This
journal is often referred to as an invoice register.
C5 - 6
7. Posting to the Subsidiary Ledger
Revenue Journal Page 35
Invoice Post Accts. Rec. – Debit
Date No. Account Debited Ref. Fees Earned – Credit
3/2 615 MyMusicClub.com 2,200
3/6 616 RapZone.com 1,750
3/18 617 Web Cantina 2,650
3/27 618 MyMusicClub.com 3,000
Totals 9,600
Each debit is Accounts Receivable Subsidiary Ledger
posted to the
MyMusicClub.com
accounts
receivable Date Item P.R. Debit Credit Balance
subsidiary
ledger.
C5 - 7
8. Posting to the Subsidiary Ledger
Revenue Journal Page 35
Invoice Post Accts. Rec. – Debit
Date No. Account Debited Ref. Fees Earned – Credit
3/2 615 MyMusicClub.com 2,200
3/6 616 RapZone.com 1,750
3/18 617 Web Cantina 2,650
3/27 618 MyMusicClub.com 3,000
Totals 9,600
Each debit is Accounts Receivable Subsidiary Ledger
posted to the
MyMusicClub.com
accounts
receivable Date Item P.R. Debit Credit Balance
subsidiary 3/2 R35 2,200 2,200
ledger.
C5 - 8
9. Posting to the Subsidiary Ledger
Revenue Journal Page 35
Invoice Post Accts. Rec. – Debit
Date No. Account Debited Ref. Fees Earned – Credit
3/2 615 MyMusicClub.com 2,200
3/6 616 RapZone.com 1,750
3/18 617 Web Cantina 2,650
3/27 618 MyMusicClub.com 3,000
Totals 9,600
Each debit is Accounts Receivable Subsidiary Ledger
posted to the
MyMusicClub.com
accounts
receivable Date Item P.R. Debit Credit Balance
subsidiary 3/1 R35 2,200 2,200
ledger. 3/27 R35 3,000 5,200
C5 - 9
10. Posting to the General Ledger
Revenue Journal Page 35
Invoice Post Accts. Rec. – Debit
Date No. Account Debited Ref. Fees Earned – Credit
3/2 615 MyMusicClub.com 2,200
3/6 616 RapZone.com 1,750
3/18 617 Web Cantina 2,650
3/27 618 MyMusicClub.com 3,000
Totals 9,600
The total is General Ledger
posted to
Account: Accounts Receivable No. 12
Accounts
Receivable Date Item P.R. Debit Credit Balance
AND to Fees 3/1 Bal 3,400
Earned.
C5 - 10
11. Posting to the General Ledger
Revenue Journal Page 35
Invoice Post Accts. Rec. – Debit
Date No. Account Debited Ref. Fees Earned – Credit
3/2 615 MyMusicClub.com 2,200
3/6 616 RapZone.com 1,750
3/18 617 Web Cantina 2,650
3/27 618 MyMusicClub.com 3,000
Totals 9,600
(12) (41)
The total is General Ledger
posted to
Account: Accounts Receivable No. 12
Accounts
Receivable Date Item P.R. Debit Credit Balance
AND to Fees 3/1 Bal 3,400
Earned. 3/31 R35 9,600 13,000
C5 - 11
12. The Cash Receipts Journal
Cash Receipts Journal Page 14
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Credit Credit Debit
3/1 Rent Revenue 400 400
3/19 Web Cantina 3,400 3,400
3/28 MyMusicClub.com 2,200 2,200
3/30 RapZone.com 1,750 1,750
Totals 400 7,350 7,750
All cash received from any source is recorded in this
journal. The total Cash Debit column equals the total of
the two credit columns.
C5 - 12
13. Posting to the Subsidiary Ledger
Cash Receipts Journal Page 14
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Credit Credit Debit
3/1 Rent Revenue 400 400
3/19 Web Cantina 3,400 3,400
3/28 MyMusicClub.com 2,200 2,200
3/30 RapZone.com 1,750 1,750
Totals 400 7,350 7,750
Each Accounts Accounts Receivable Subsidiary Ledger
Receivable credit is Web Cantina
posted to the Date Item P.R. Debit Credit Balance
accounts receivable
3/1 Bal 3,400
subsidiary ledger.
3/27 R35 2,650 6,050
C5 - 13
14. Posting to the Subsidiary Ledger
Cash Receipts Journal Page 14
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Credit Credit Debit
3/1 Rent Revenue 400 400
3/19 Web Cantina 3,400 3,400
3/28 MyMusicClub.com 2,200 2,200
3/30 RapZone.com 1,750 1,750
Totals 400 7,350 7,750
Each Accounts Accounts Receivable Subsidiary Ledger
Receivable credit is Web Cantina
posted to the Date Item P.R. Debit Credit Balance
accounts receivable
3/1 Bal 3,400
subsidiary ledger.
3/18 R35 2,650 6,050
3/19 CR14 3,400 2,650
C5 - 14
15. Posting to the General Ledger
Cash Receipts Journal Page 14
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Credit Credit Debit
3/1 Rent Revenue 400 400
3/19 Web Cantina 3,400 3,400
3/28 MyMusicClub.com 2,200 2,200
3/30 RapZone.com 1,750 1,750
Totals 400 7,350 7,750
( )
The three General Ledger
highlighted Account: Accounts Receivable No. 12
items are
Date Item P.R. Debit Credit Balance
posted to the
general ledger. 3/1 Bal 3,400
3/31 R35 9,600 13,000
C5 - 15
16. Posting to the General Ledger
Cash Receipts Journal Page 14
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Credit Credit Debit
3/1 Rent Revenue 42 400 400
3/19 Web Cantina 3,400 3,400
3/28 MyMusicClub.com 2,200 2,200
3/30 RapZone.com 1,750 1,750
Totals 400 7,350 7,750
( ) (12) (11)
The three General Ledger
highlighted Account: Accounts Receivable No. 12
items are
Date Item P.R. Debit Credit Balance
posted to the
general ledger. 3/1 Bal 3,400
3/31 R35 9,600 13,000
3/31 CR14 7,350 5,650
C5 - 16
17. Account: Accounts Receivable No. 12
General Ledger Date Item P.R. Debit Credit Balance
Accounts 3/1 Bal. 3,400
Receivable 3/31 R35 9,600 13,000
Control Account 3/31 CR14 7,350 5,650
If the accounts receivable account in the
general ledger only shows summary totals,
where are the individual customer balances?
C5 - 17
20. The Purchases Journal
Purchases Journal Page 11
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Credit Debit Debit Ref. Amount
3/3 Howard Supplies 600 600
3/7 Donnelly Supplies 420 420
3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,800
3/19 Donnelly Supplies 1,450 1,450
3/27 Howard Supplies 960 960
Totals 6,230 3,430 2,800
All purchases on account are recorded in this journal.
The total credits to Accounts Payable equals the total of
the two debit columns.
C5 - 20
21. Posting to the Subsidiary Ledger
Purchases Journal Page 11
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Credit Debit Debit Ref. Amount
3/3 Howard Supplies 600 600
3/7 Donnelly Supplies 420 420
3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,800
3/19 Donnelly Supplies 1,450 1,450
3/27 Howard Supplies 960 960
Totals 6,230 3,430 2,800
Each credit is Accounts Payable Subsidiary Ledger
posted to the Howard Supplies
accounts payable Date Item P.R. Debit Credit Balance
subsidiary ledger.
C5 - 21
22. Posting to the Subsidiary Ledger
Purchases Journal Page 11
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Credit Debit Debit Ref. Amount
3/3 Howard Supplies 600 600
3/7 Donnelly Supplies 420 420
3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,800
3/19 Donnelly Supplies 1,450 1,450
3/27 Howard Supplies 960 960
Totals 6,230 3,430 2,800
Each credit is Accounts Payable Subsidiary Ledger
posted to the Howard Supplies
accounts payable Date Item P.R. Debit Credit Balance
subsidiary ledger.
3/3 P11 600 600
C5 - 22
23. Posting to the Subsidiary Ledger
Purchases Journal Page 11
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Credit Debit Debit Ref. Amount
3/3 Howard Supplies 600 600
3/7 Donnelly Supplies 420 420
3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,800
3/19 Donnelly Supp. 1,450 1,450
3/27 Howard Supplies 960 960
Totals 6,230 3,430 2,800
Each credit is Accounts Payable Subsidiary Ledger
posted to the Howard Supplies
accounts payable Date Item P.R. Debit Credit Balance
subsidiary ledger.
3/3 P11 600 600
3/27 P11 960 1,560
C5 - 23
24. Posting to the General Ledger
Purchases Journal Page 11
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Credit Debit Debit Ref. Amount
3/3 Howard Supplies 600 600
3/7 Donnelly Supplies 420 420
3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,800
3/19 Donnelly Supp. 1,450 1,450
3/27 Howard Supplies 960 960
Totals 6,230 3,430 2,800
General Ledger
The highlighted Date Item P.R. Debit Credit Balance
Account: Accounts Payable No. 21
items are posted
Date Item P.R. Debit Credit Balance
to the general
ledger. 3/1 Bal. 1,230
C5 - 24
25. Posting to the General Ledger
Purchases Journal Page 11
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Credit Debit Debit Ref. Amount
3/3 Howard Supplies 600 600
3/7 Donnelly Supplies 420 420
3/12 Jewett Bus. Syst. 2,800 Office Equip. 18 2,800
3/19 Donnelly Supp. 1,450 1,450
3/27 Howard Supplies 960 960
Totals 6,230 3,430 2,800
( 21) (14) ( )
General Ledger
The highlighted Date Item P.R. Debit Credit Balance
Account: Accounts Payable No. 21
items are posted
Date Item P.R. Debit Credit Balance
to the general
ledger. 3/1 Bal. 1,230
3/31 P11 6,230 7,460
C5 - 25
26. The Cash Payments Journal
Cash Payments Journal Page 7
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Debit Debit Credit
3/2 150 Rent Expense 1,600 1,600
3/15 151 Grayco Supplies 1,230 1,230
3/21 152 Jewett Bus. Syst. 2,800 2,800
3/22 153 Donnelly Supp. 420 420
3/30 154 Utilities Expense 1,050 1,050
3/31 155 Howard Supplies 600 600
Totals 2,650 5,050 7,700
All cash payments are recorded in this journal.
Every check is listed in numerical order. This
journal is often referred to as a check register.
C5 - 26
27. Posting to the Subsidiary Ledger
Cash Payments Journal Page 7
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Debit Debit Credit
3/2 150 Rent Expense 1,600 1,600
3/15 151 Grayco Supplies 1,230 1,230
3/21 152 Jewett Bus. Syst. 2,800 2,800
3/22 153 Donnelly Supp. 420 420
3/30 154 Utilities Expense 1,050 1,050
3/31 155 Howard Supplies 600 600
Totals 2,650 5,050 7,700
Accounts Payable Subsidiary Ledger
Each Accounts
Payable debit is Grayco Supplies
posted to the Date Item P.R. Debit Credit Balance
accounts payable 3/1 Bal. 1,230
subsidiary ledger.
C5 - 27
28. Posting to the Subsidiary Ledger
Cash Payments Journal Page 7
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Debit Debit Credit
3/2 150 Rent Expense 1,600 1,600
3/15 151 Grayco Supplies 1,230 1,230
3/21 152 Jewett Bus. Syst. 2,800 2,800
3/22 153 Donnelly Supp. 420 420
3/30 154 Utilities Expense 1,050 1,050
3/31 155 Howard Supplies 600 600
Totals 2,650 5,050 7,700
Accounts Payable Subsidiary Ledger
Each Accounts
Payable debit is Grayco Supplies
posted to the Date Item P.R. Debit Credit Balance
accounts payable 3/1 Bal. 1,230
subsidiary ledger. 3/15 CP7 1,230 0
C5 - 28
29. Posting to the General Ledger
Cash Payments Journal Page 7
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Debit Debit Credit
3/2 150 Rent Expense 1,600 1,600
3/15 151 Grayco Supplies 1,230 1,230
3/21 152 Jewett Bus. Syst. 2,800 2,800
3/22 153 Donnelly Supp. 420 420
3/30 154 Utilities Expense 1,050 1,050
3/31 155 Howard Supplies 600 600
Totals 2,650 5,050 7,700
( )
General Ledger
The highlighted Date Item P.R. Debit Credit Balance
Account: Accounts Payable No. 21
items are posted
to the general
ledger. 3/1 Bal. 1,230
3/31 P11 6,230 7,460
C5 - 29
30. Posting to the General Ledger
Cash Payments Journal Page 7
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Debit Debit Credit
3/2 150 Rent Expense 52 1,600 1,600
3/15 151 Grayco Supplies 1,230 1,230
3/21 152 Jewett Bus. Syst. 2,800 2,800
3/22 153 Donnelly Supp. 420 420
3/30 154 Utilities Expense 54 1,050 1,050
3/31 155 Howard Supplies 600 600
Totals 2,650 5,050 7,700
( ) (21) (11)
General Ledger
The highlighted Date Item P.R. Debit Credit Balance
Account: Accounts Payable No. 21
items are posted
to the general
ledger. 3/1 Bal. 1,230
3/31 P11 6,230 7,460
3/31 CP7 5,050 2,410
C5 - 30
