The document discusses choosing and managing e-projects successfully. It defines an e-project as a technological infrastructure that manages people, processes, and content. It identifies key factors for successful e-projects such as internal and external needs, supplier selection, solution offerings, team motivation, terms and conditions, and strategic partnerships. The conclusion emphasizes the importance of knowledge, long-term strategy, the right supplier, solution understanding, motivation, and being a strategic customer for managing e-projects successfully.

1. Choosing and Managing e-Projects Sucessfully
Choosing and Managing
e-Projects successfully
by Jordi Riera
07/12/2009 Jordi Riera 1

2. Choosing and Managing e-Projects Sucessfully
CONTENTS
-What is an e-Project
-Actual situation
-Key factors
-Conclusions to be successful with your e-Project
07/12/2009 Jordi Riera 2

3. Choosing and Managing e-Projects Sucessfully
WHAT IS AN E-PROJECT?
-An e-Project is a technological infrastructure that is able to guarantee the
management of people, processes, and contents.
-An e-Project is a platform (business solution) adapted to each specific need and
integrated in the company.
- e-Projects help companies to communicate (internally (e.g. BPM) and/or
externally) to empower collaboration and dramatically increase productivity
(transaction costs).
07/12/2009 Jordi Riera 3

4. Choosing and Managing e-Projects Sucessfully
ACTUAL SITUATION (Spain)
New
technologies Change
“going digital”
Fast
economic New demand
growth & supply
07/12/2009 Jordi Riera 4

5. Choosing and Managing e-Projects Sucessfully
-Internal necessities and resources
KEY FACTORS
-External necessities
-Sell it!
-Supplier selection & the solution they
offer
-TEAM
-Terms and Conditions
-Strategic customer
-YOU
07/12/2009 Jordi Riera 5

6. Choosing and Managing e-Projects Sucessfully
KEY FACTORS - IDENTIFYING PROCESSES
Internal necessities External necessities
-Identifying your business processes -Identifying your external agents
(consumer, shop, distributor, supplier)
-Thinking on the necessities of the
different departments -Describing each profile.
-Thinking on the global necessities of - Thinking on the necessities of the
the company agents.
07/12/2009 Jordi Riera 6

7. Choosing and Managing e-Projects Sucessfully
KEY FACTORS - IDENTIFYING PROCESSES
How can the solution add value internally?
How can the solution can add value externally?
Depending on the necessities and the mission of the project, it can be applied
internally and/or externally.
07/12/2009 Jordi Riera 7

8. Choosing and Managing e-Projects Sucessfully
KEY FACTORS – SELL IT!
-You have to sell the project internally! In
order to be accepted!
-Focus on the advantages it is offering and
will be offering in the future!
-Can we quantify these advantages? Costs
savings? Potential customers? processes
optimization?
-Showing 3-4 options to your manager! The
one you think that is the best option must be
the second most expensive!
07/12/2009 Jordi Riera 8

9. Choosing and Managing e-Projects Sucessfully
Thinking in the long-term!
AND NOW…
Any project has to be aligned to the corporate strategy
Examples:
What are going to be my future necessities?
Am I going to need an intranet? Extranet?
Am I going to need to sell on-line (e-Commerce)?
07/12/2009 Jordi Riera 9

10. Choosing and Managing e-Projects Sucessfully
KEY FACTORS – IDENTIFYING PROCESSES (examples)
Internal necessities External necessities
-A distributor makes an order and -A consumer when he wants to be
sends an e-mail to the export informed for a product has to go to the
department. Export department has to POS.
introduce to the ERP the order, and
check if there is the stock and delivery
time.
Solution: a website with a username Solution: a website showing all the
and password where the distributor products, and the consumer can see
can make the order and the stock is where he can buy the product, or ask
verified on-line, the order is made for a sample, catalogue, etc.
directly to the ERP.
07/12/2009 Jordi Riera 10

11. Choosing and Managing e-Projects Sucessfully
KEY FACTORS - SUPPLIER SELECTION
-How do I select a supplier to develop my e-Project?
-Defining the business necessities
-Supplier search
Internet (specialised web sites)
SELECTING 3-5
Linkedin
SUPPLIERS
Contacts/Networking
+ Specialised consulting companies
BRIEFING -The solution they offer.
+ -Analysing their clients, size? calling them?
CONTEST -TEAM and location.
-Showing your necessities (BRIEFING) + Deadlines
07/12/2009 Jordi Riera 11
-Date for the contest and decision making

12. Choosing and Managing e-Projects Sucessfully
KEY FACTORS - THE SOLUTION THEY OFFER
-Ask them for a demo! Touch it before buying!
-Growth of the solution (new functionalities in the future?)
-Modules?
-Flexibility vs Ease of use.
-Do we have to pay an annual license?
-Need of programming? NO!
-Compatibility (With actual ERP?)
07/12/2009 Jordi Riera 12

13. Choosing and Managing e-Projects Sucessfully
KEY FACTORS - THE TEAM (the supplier team and your team)
-A key success factor.
-Motivate them!!! Have a meeting with them and show them your passion!
-What makes a project successfull is a team.
KEY FACTORS - TERMS AND CONDITIONS
-What is the cost of the Maintenance of the Application?
-New developments? Costs?
Do not get locked with the supplier! Be independent
-Defining Conditions. Read everything! Be careful
07/12/2009 Jordi Riera 13

14. Choosing and Managing e-Projects Sucessfully
KEY FACTORS - STRATEGIC CUSTOMER (Let’s share the success!!)
-If the project is a success…
I will be your speaker!
I will allow you to put your logo to bring
new customers to you.
I will allow you to be your “testimonial”
We will send a press note
We will be partners
07/12/2009 Jordi Riera 14

15. Choosing and Managing e-Projects Sucessfully
KEY FACTORS - YOU
-A project cannot be successful…
You have to manage
If you are not motivated.
If you do not collaborate.
If you do not work.
If you do not motivate your and their people.
If you do not think in long-term strategies.
07/12/2009 Jordi Riera 15

16. Choosing and Managing e-Projects Sucessfully
CONCLUSIONS
-To manage an e-project successfully:
Looking for knowledge on the Internet or paying for it.
Thinking in the long term strategy.
Selecting the right supplier.
Knowing the solution.
Becoming an strategic customer.
Motivation of the team.
07/12/2009 Jordi Riera 16

17. Choosing and Managing e-Projects Sucessfully
Thanks for your attention!
Contact information:
Jordi Riera
Cell. +34 606 557 695
e-Mail. jordi@jordiriera.com
07/12/2009 Jordi Riera 17