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• Development of a system that will be used by different
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@jaspersonnevelt|#LLKD14
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All at different locations t...
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• Make the team work smooth and predictable
• Get development process to wo...
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A N D A F T E R T H AT…
• Grow to involve the rest of the organization
• Ops
• Structure project ...
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• Regular retrospectives
• User Stories that actu...
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Expectation for
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4-5 weeks 2 weeks
When we started After 3 months
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Smell!
Same process
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Work
package
User Stories
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Tasks
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&
splitting
Projec...
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G O B I G O R G O H O M E
• Limited use of people working on the project
• max 2 days a week
• no...
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Priorities
&
splitting
Project
Backlog
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Incidents & Small Changes
Pro...
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O T H E R P R O J E C T S
• Same people
• Same whiteboard
• Same application
The organization aro...
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T H E N E W S T R U C T U R E
Priorities
&
splitting
Project
Backlog
The Team
Incidents & Small C...
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H A P P E N S
Work
package
User Stories
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P...
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“I don’t hear anything from your
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Don’t forget to involve management
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This is government…
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Let scaling start small
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We are getting so few complaints about you guys. There must be something wrong

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At a large governmental organization we started with one scrum team, but it very quickly became clear that there was only one way to really make it work: Go big or go home. This talk will be about the challenges we faced in a organization that almost only works with third party (off site) contractors, a new way of working in a very political environment. We were successful to a point where higher level managers got nervous because they didn't hear any complaints.

This talk might be interesting for you if you work in large organizations where you have to work with more traditional project management methods and if you feel that just focusing on your own team is simply not getting you enough results.

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We are getting so few complaints about you guys. There must be something wrong

  1. 1. T H E R E M U S T B E S O M E T H I N G W R O N G W E A R E G E T T I N G S O F E W C O M P L A I N T S A B O U T Y O U G U Y S Jasper Sonnevelt #LLKD14
  2. 2. @jaspersonnevelt|#LLKD14 W H AT I T S TA R T E D L I K E • Large work packages ! • Parttime team allocation ! • Tasks and activities WAY to big
  3. 3. @jaspersonnevelt|#LLKD14 T H E P R O J E C T • Development of a system that will be used by different ministeries and local governments • Important project • Already late
  4. 4. @jaspersonnevelt|#LLKD14 T H E S T R U C T U R E Project Backog Work Package ScrumMaster
  5. 5. @jaspersonnevelt|#LLKD14 T H E S T R U C T U R E Project Backog From third party Work Package All at different locations the people using it The people making decisions ScrumMaster
  6. 6. @jaspersonnevelt|#LLKD14 T H E A P P R O A C H • Make the team work smooth and predictable • Get development process to work (Scrum) • Make policies explicit • Involve customer in the process
  7. 7. @jaspersonnevelt|#LLKD14 A N D A F T E R T H AT… • Grow to involve the rest of the organization • Ops • Structure project portfolio • One team for the application
  8. 8. @jaspersonnevelt|#LLKD14 M A K I N G S E N S E O F W O R K I T E M S • Large items carry risk • Focus is on the wrong things • Is it actually the right stuff?
  9. 9. @jaspersonnevelt|#LLKD14 A B O U T S T O RY M A P P I N G “ D E S I G N Y O U R P R O J E C T I N W O R K I N G L A Y E R S T O A V O I D H A L F - B A K E D I N C R E M E N TA L R E L E A S E S . B Y J E F F PA T T O N ” Source: http://www.agileproductdesign.com/writing/how_you_slice_it.pdf Makeitmoreawesome What we need to make it work
  10. 10. @jaspersonnevelt|#LLKD14 S T O RY M A P S : E X A M P L E Makeitmoreawesome Wheels Steering Brakes Engine Lights What we need to make it work
  11. 11. @jaspersonnevelt|#LLKD14 T H E P R O J E C T S T O RY M A P. T RY 1 Functions Priorities Stories and tasks
  12. 12. @jaspersonnevelt|#LLKD14 W H AT I T D I D • Was very helpful when splitting tasks • Gave us something to look at while talking • Drew attention to our project
  13. 13. @jaspersonnevelt|#LLKD14 R E S U LT S T O T H I S P O I N T • Happy team • Regular retrospectives • User Stories that actually are small enough to do in a 2 week sprint
  14. 14. @jaspersonnevelt|#LLKD14 T H E B O A R D Expectation for this sprint
  15. 15. L E A D T I M E 4-5 weeks 2 weeks When we started After 3 months
  16. 16. T H E B O A R D Smell! Same process
  17. 17. @jaspersonnevelt|#LLKD14 O U R “ R E A D Y ” P R O C E S S Work package User Stories & Tasks Priorities & splitting Project Backlog
  18. 18. @jaspersonnevelt|#LLKD14 G O B I G O R G O H O M E • Limited use of people working on the project • max 2 days a week • no real portfolio priority list • overworked OPS team
  19. 19. @jaspersonnevelt|#LLKD14 O U R P R O J E C T Priorities & splitting Project Backlog The Team Incidents & Small Changes Project B Project C ScrumMaster
  20. 20. @jaspersonnevelt|#LLKD14 O T H E R P R O J E C T S • Same people • Same whiteboard • Same application The organization around us became more and more an issue we needed to fix in order be effective
  21. 21. @jaspersonnevelt|#LLKD14 T H E N E W S T R U C T U R E Priorities & splitting Project Backlog The Team Incidents & Small Changes Project B Project C ScrumMaster
  22. 22. @jaspersonnevelt|#LLKD14 W H E R E T H E I N T E R E S T I N G S T U F F H A P P E N S Work package User Stories & Tasks Priorities & splitting Project Backlog
  23. 23. @jaspersonnevelt|#LLKD14 “I don’t hear anything from your project. That doesn't feel right…”
  24. 24. @jaspersonnevelt|#LLKD14 B I G L E S S O N N U M B E R 1 Don’t forget to involve management
  25. 25. @jaspersonnevelt|#LLKD14 B I G L E S S O N N U M B E R 2 This is government…
  26. 26. @jaspersonnevelt|#LLKD14 Project Backlog H E R E ’ S W H AT H A P P E N E D Manager
  27. 27. T O R O U N D U P
  28. 28. @jaspersonnevelt|#LLKD14 A N D T H E N G R O W I T Let scaling start small
  29. 29. @jaspersonnevelt|#LLKD14 M A K E S U R E I T ’ S T H E I R S U C C E S S T O O ! Don’t forget to include “invisible” stakeholders
  30. 30. @jaspersonnevelt|#LLKD14 O P T I M I Z I N G T H E I R “ R E A D Y ” P R O C E S S I S J U S T A S I M P O R TA N T T O G E T F L O W ! Optimizing teams is important
  31. 31. T H A N K Y O U V E RY M U C H ! @ J A S P E R S O N N E V E LT ! M A I L @ J A S P E R S O N N E V E LT. N L J S O N N E V E LT @ X E B I A . C O M

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