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Calendar Browser is a groupware
used for booking all kinds of
resources within an organization.
Calendar Browser is instal...
Let’s start with the part that the
users will see. If they are familiar
with Microsoft Outlook they will
quickly learn to ...
Show several
resource
calendars
Calendar Browser is Integrated in Outlook
www.kalmstrom.com Calendar Browser works with Mi...
Enter date, time and number of seats
if applicable
Click to open a dialog where you
can search free resources
Find Resourc...
Each resource can be described
with text and images
Click the Description button to
open a dialog with a description
of th...
The resource
calendar
Select a project or
use this dropdown for
something else
The Booking Appointment
The booking appoint...
Book Supplies
Comment your
order here.
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Name ...
Group calendars by making
several installations.
Each user selects what
groups should be shown in
her/his Outlook. That wa...
Now I will show you what
happens ”behind the scene” –
i.e. in the Administrator
settings. They are reached by
the Manage b...
View options
for the
Overview.
Double-bookings
– never again!
Uncheck to
hide these
buttons from
the users
Customize Calen...
The Booking
summaries show
all bookings with
their “host” and
“attendees” for a
selected day.
Calendar Browser works with ...
When booking a resource, users
can select the name of the “host”
and “attendees”. Additional info
about company, departmen...
Add or remove
calendars
The WYSIWYG .html editor
makes it easy to create nice
resource descriptions.
Add an image to
be sh...
The different project colors are applied in the overview.
The word “Project” can be
changed to anything that
suits your or...
Specify supplies that
might be needed with the
resources, and define the
cost for each item.
Extras with Auto-Notification...
Specify place settings for the
users to select from
Place Settings
Calendar Browser works with Microsoft Outlook 2007 and ...
Specify text to be filled into all
new appointments
The template comes
up in the new
appointments
New Appointment Template...
Select resource that should be
booked automatically together with
the resource in the left hand column
Auto-Booking
Calend...
The Calendar Browser Overview
gives a summary of resources
and of the scheduling of team
members. The size of the
Overview...
Timeline View
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Select time period
Click on a ...
Click on a free time to
add a booking
Day View
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.c...
Week III gives very
detailed reports
Workweek III
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstro...
Filter the
bookings
Month View
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
The Day list view shows occupancy and
activities of the separate resources on the
selected date
Day List
Click the +
signs...
The Appointments Report
gives a list over occupancy
and activities of the
separate resources
Appointments Report
Choose th...
Bookings and orders can be
studied with the integrated Excel
reports. There are many different,
pre-defined reports, and a...
Use the file CBArchive.exe in the Calendar Browser server folder to copy old appointments to a database.
Then you can stud...
All the Excel features
can be used
The reports are reached by the links or by
the tabs below.
Excel Reports
Calendar Brows...
Use the Pivot Table Field List
to get more options
Excel Reports ‒ Pivot
Calendar Browser works with Microsoft Outlook 200...
Use all the Excel features to get nice
graphs. We have made sure the
statistics behind them is correct.
Excel Reports ‒ Ch...
Thank you for watching this slide
show!
At www.kalmstrom.com you may
download the full version of the
Calendar Browser and...
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Calendar Browser for Outlook

Book corporate resources by making appointments in the Outlook Calendar . Each resource has its own calendar, and users book the time they want by making an appointment. Tie booking to project or other parameter, selected from dropdown. Add supplies to the booking. Overview of bookings. Excel statistics reports on resource usage. Mature application, developed since the year 2000 by kalmstrom.com Business Solutions.

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Calendar Browser for Outlook

  1. 1. Calendar Browser is a groupware used for booking all kinds of resources within an organization. Calendar Browser is installed on a file server and in a new public folder or shared mailbox, and only a minimal client installation is needed. Welcome to the show! Peter Kalmström CEO kalmstrom.com Business Solutions Introduktion www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above
  2. 2. Let’s start with the part that the users will see. If they are familiar with Microsoft Outlook they will quickly learn to use Calendar Browser. In this slide show I will talk about booking rooms, but anything that is booked within an organization – cars, equipment, personnel – can be booked through Calendar Browser. The application can also be used for viewing people’s calendars. User Interface Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  3. 3. Show several resource calendars Calendar Browser is Integrated in Outlook www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above The Calendar Browser buttons in the Calendar ribbon
  4. 4. Enter date, time and number of seats if applicable Click to open a dialog where you can search free resources Find Resource Calendar Browser works with Microsoft Outlook 2007 and above Click to see a description www.kalmstrom.com Click New to open an appointment in the selected calendar at the selected time
  5. 5. Each resource can be described with text and images Click the Description button to open a dialog with a description of the selected resource See resource Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com See Resource
  6. 6. The resource calendar Select a project or use this dropdown for something else The Booking Appointment The booking appointment is a normal Outlook appointment, but with some ”extras” Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  7. 7. Book Supplies Comment your order here. Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com Name and date are filled out automatically Select among the admin defined supplies
  8. 8. Group calendars by making several installations. Each user selects what groups should be shown in her/his Outlook. That way the users only see the groups they really need. Settings Calendar Browser works with Microsoft Outlook 2007 and above Calendar Grouping www.kalmstrom.com
  9. 9. Now I will show you what happens ”behind the scene” – i.e. in the Administrator settings. They are reached by the Manage button or by running the file CBAdmin.exe in the root file folder. I show the possibilities. You can best judge what features you should take advantage of and how they can be used for booking resources within your organization. Let’s continue! Settings Calendar Browser works with Microsoft Outlook 2007 and above The Admin Settings www.kalmstrom.com
  10. 10. View options for the Overview. Double-bookings – never again! Uncheck to hide these buttons from the users Customize Calendar Browser for your organization. Calendar Browser works with Microsoft Outlook 2007 and above Configuration www.kalmstrom.com
  11. 11. The Booking summaries show all bookings with their “host” and “attendees” for a selected day. Calendar Browser works with Microsoft Outlook 2007 and above Extra Booking Information www.kalmstrom.com If you check the Extra booking info box, two new tabs and a new Overview option will be shown.
  12. 12. When booking a resource, users can select the name of the “host” and “attendees”. Additional info about company, department or e- mail entered in the settings will be displayed automatically. Fill out or paste “Hosts” and “Attendees”. These default captions may be changed into anything that suits your organization. Calendar Browser works with Microsoft Outlook 2007 and above Extra Booking Information www.kalmstrom.com
  13. 13. Add or remove calendars The WYSIWYG .html editor makes it easy to create nice resource descriptions. Add an image to be shown in the overview. Calendar Browser works with Microsoft Outlook 2007 and above Resource Calendars www.kalmstrom.com
  14. 14. The different project colors are applied in the overview. The word “Project” can be changed to anything that suits your organization. ”Projects” By default the projects are saved in Outlook. If you already have projects in a database, use that option and they will be loaded automatically. Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  15. 15. Specify supplies that might be needed with the resources, and define the cost for each item. Extras with Auto-Notifications Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com Check this box and add e-mail addresses, and notifications about supply bookings will be sent automatically to the responsible persons The HTML editor makes it easy to change the default notifications template.
  16. 16. Specify place settings for the users to select from Place Settings Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com The users can choose among the admin specified place settings when they book supplies
  17. 17. Specify text to be filled into all new appointments The template comes up in the new appointments New Appointment Template Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  18. 18. Select resource that should be booked automatically together with the resource in the left hand column Auto-Booking Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  19. 19. The Calendar Browser Overview gives a summary of resources and of the scheduling of team members. The size of the Overview window adapts to the screen, so it is possible to show it on a wide screen and not only in the computer. Open the Overview via the ribbon Overview button or by running the file CBOverview.exe in the root file folder. Hope you are still with me! The Overview Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  20. 20. Timeline View Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com Select time period Click on a booking to see more details Current time
  21. 21. Click on a free time to add a booking Day View Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com Move the cursor over a booked time to see booking details
  22. 22. Week III gives very detailed reports Workweek III Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  23. 23. Filter the bookings Month View Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  24. 24. The Day list view shows occupancy and activities of the separate resources on the selected date Day List Click the + signs to see supplies Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  25. 25. The Appointments Report gives a list over occupancy and activities of the separate resources Appointments Report Choose the Orders Report if you only want to see bookings that has supplies ordered Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com Select one day within the date range if you don’t want to see the whole range
  26. 26. Bookings and orders can be studied with the integrated Excel reports. There are many different, pre-defined reports, and as all the standard Excel features may be used in the reports they will give you a lot of useful information about passed resource usage. Also custom reports can be created and just like the default ones they are updated each time you run the Archive tool. Let’s go to the last part! Excel Reports for Statistics Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  27. 27. Use the file CBArchive.exe in the Calendar Browser server folder to copy old appointments to a database. Then you can study them closely and in many different ways in the Excel reports. Select period and resources to study. Archive Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com The selected appointments are copied to an Access or SQL Server database. Two reports files are placed in the Calendar Browser server folder.
  28. 28. All the Excel features can be used The reports are reached by the links or by the tabs below. Excel Reports Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
  29. 29. Use the Pivot Table Field List to get more options Excel Reports ‒ Pivot Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com All the fields can be dragged and dropped to show data in different ways.
  30. 30. Use all the Excel features to get nice graphs. We have made sure the statistics behind them is correct. Excel Reports ‒ Chart Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com Changes in the pivot table are reflected into the chart and vice versa.
  31. 31. Thank you for watching this slide show! At www.kalmstrom.com you may download the full version of the Calendar Browser and evaluate it for 30 days before you decide if you want to use it. On the website you will also find the User and Administrator Manuals, the Calendar Browser video demonstrations and information on how to subscribe to Calendar Browser. More Info Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com

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