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Introduction 
SP Archive is a solution to the problem with SharePoint 
list limits, and you can also use SP Archive to cre...
Startpage 
Click when you want to 
archive SharePoint list items 
Click when you want to add or 
edit SharePoint sites and...
Settings – Site Management 
Select list, and all lists in the 
selected SharePoint site will 
be displayed. 
Site manageme...
Settings – List Management 
The lists that you have 
added to SP Archive will be 
displayed here. 
Add SharePoint lists to...
Archive Dialog, List Selection 
Select which list to archive items 
from. All lists added to SP Archive 
will be displayed...
Archive Dialog, Fields Selection 
Uncheck fields that 
should not be included 
in the archiving. 
Select the order of the ...
Archive Dialog, Filter 
Filter which items should 
be displayed/archived. 
Show more or less filter 
options with the plus...
Archive Dialog, Items Selection 
The (possibly filtered) list items 
with the selected fields shown in 
the selected order...
Archive Dialog, Delete and Export Options 
Export archived 
items to Excel also 
Check to remove archived 
items from Shar...
List Items Exported to Excel 
www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 ShareP...
Database Choice 
Archive to a Microsoft Access 
or SQL Server database. 
This screen is shown the first 
time you archive ...
List Items Archived in Access 
www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 Share...
More information on kalmstrom.com 
Thank you for watching this 
slideshow! 
I hope you want to learn more about 
SP Archiv...
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SP Archive Overview

Customized archiving of SharePoint list items to a Microsoft Access or SQL Server database. Choose exactly what items and what fields to archive/backup. Export to Excel possible. No more issues with SharePoint list limits!

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SP Archive Overview

  1. 1. Introduction SP Archive is a solution to the problem with SharePoint list limits, and you can also use SP Archive to create backup copies. With SP Archive you can archive exactly the items and columns you wish. They are archived to a database, and you can select to either keep them in SharePoint too or remove them from the list automatically. SP Archive supports SharePoint 2010 and above (including Office 365 SharePoint Online) + all versions of Microsoft Access and SQL Server. Welcome to the show! Peter Kalmström CEO, kalmstrom.com Business Solutions www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  2. 2. Startpage Click when you want to archive SharePoint list items Click when you want to add or edit SharePoint sites and lists www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  3. 3. Settings – Site Management Select list, and all lists in the selected SharePoint site will be displayed. Site management – add SharePoint sites to SP Archive, edit them or remove them from SP Archive. www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  4. 4. Settings – List Management The lists that you have added to SP Archive will be displayed here. Add SharePoint lists to SP Archive or remove them from SP Archive. www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  5. 5. Archive Dialog, List Selection Select which list to archive items from. All lists added to SP Archive will be displayed in the dropdown. www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  6. 6. Archive Dialog, Fields Selection Uncheck fields that should not be included in the archiving. Select the order of the fields that should be included in the archiving. www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  7. 7. Archive Dialog, Filter Filter which items should be displayed/archived. Show more or less filter options with the plus and minus buttons. www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  8. 8. Archive Dialog, Items Selection The (possibly filtered) list items with the selected fields shown in the selected order. All checked items will be archived. Attachments can also be archived www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  9. 9. Archive Dialog, Delete and Export Options Export archived items to Excel also Check to remove archived items from SharePoint. www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  10. 10. List Items Exported to Excel www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  11. 11. Database Choice Archive to a Microsoft Access or SQL Server database. This screen is shown the first time you archive and when you press the “Archive To” button in the Settings dialog. www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  12. 12. List Items Archived in Access www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint
  13. 13. More information on kalmstrom.com Thank you for watching this slideshow! I hope you want to learn more about SP Archive on the kalmstrom.com website. Peter Kalmström CEO, kalmstrom.com Business Solutions www.kalmstrom.com SP Archive supports SharePoint 2010, SharePoint 2013 and Office 365 SharePoint

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