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With TimeCard appointments are tagged with
information that converts them into time sheets.
This way you can report time a...
TimeCard is fully integrated in Outlook
The TimeCard buttons for Settings,
Time reporting and Statistics
TimeCard works wi...
Work with the appointment as you
normally would, but also select one,
two or three TimeCard tags.
When you report your tim...
In the TimeCard settings you can
decide what labels to use in the
Expenses dialog – and if you want to
use the Expenses fe...
Select period for
the report.
Report your time from the Outlook Calendar
TimeCard works with Microsoft Office 2007 and abo...
The grid view lets
you enter time
directly in the
reporting screen
Add a new
appointmen
t
Save the new
appointment to the
...
You may export your
report data to an Excel
sheet that you can edit
after your needs. Create
a chart from your data
or man...
The TimeCard settings is where you define
how you want to tag your appointments,
how you want to calculate costs, what
app...
Settings – Main screen
TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com
This screen is displayed
after...
A tree shows the hierarchy
when you use Type and
Category
Tags settings, example
TimeCard works with Microsoft Office 2007...
Select what tag to calculate
costs by. If you have entered
other tags than Customer and
Task they will be shown here
inste...
Set TimeCard to use certain
tag values if you have left
fields empty in the
appointment.
General settings
TimeCard works w...
Other settings
TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com
In the Other Settings dialog
you can c...
When you have reported some time you
can look at your data in statistics reports
that show everything in your database –
n...
Statistics Home
Each of the statistics
reports has a pivot and a
graphic representation.
TimeCard works with Microsoft Off...
Pivot representation
TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com
Drill into the data to see more
...
Graphic representation
By default the charts are plain,
but you can use the Excel tools
to create more elegant
presentatio...
Thank you for watching this slide show!
You will find more information about
TimeCard at www.kalmstrom.com. There
you can ...
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TimeCard for Outlook - Single version

Report hours and expenses from the Outlook calendar to the database TimeCard creates for you. Excel reports for each reporting period and Excel statistics for all content in the database.

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TimeCard for Outlook - Single version

  1. 1. With TimeCard appointments are tagged with information that converts them into time sheets. This way you can report time and expenses from inside your Outlook Calendar. No more double entries! The data you report will be available in an Access database created by TimeCard on the machine where you have TimeCard installed. You can also send each time report to an Excel datasheet. When you have reported some time, you can study all your reported time in Excel statistics reports. In the first part of the presentation, I will show you how you can work with TimeCard. After that we will take a look at the TimeCard settings and then finally study the TimeCard statistics.        Welcome to the show! Peter Kalmström CEO and Systems Designer kalmstrom.com Business Solutions Introduction www.kalmstrom.com TimeCard works with Microsoft Office 2007 and above
  2. 2. TimeCard is fully integrated in Outlook The TimeCard buttons for Settings, Time reporting and Statistics TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com
  3. 3. Work with the appointment as you normally would, but also select one, two or three TimeCard tags. When you report your time all info in the appointment will be transferred to an Access database created by TimeCard. Tag your appointments TimeCard works with Microsoft Office 2007 and above Tag each appointment by selecting a value from the dropdown. By default the TimeCard tags are Customer and Task, but you can easily change them into other parameters. www.kalmstrom.com
  4. 4. In the TimeCard settings you can decide what labels to use in the Expenses dialog – and if you want to use the Expenses feature at all. Add expenses to your appointments TimeCard works with Microsoft Office 2007 and above Press the Expenses button to add expenses to the appointment. These will be entered into the database when the appointment is reported. www.kalmstrom.com
  5. 5. Select period for the report. Report your time from the Outlook Calendar TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com Select how you want to show graphs for the period. Review the appointments before you post your report. Mistakes are easily corrected, and all changes are reflected back to the calendar. Export to an editable Excel sheet
  6. 6. The grid view lets you enter time directly in the reporting screen Add a new appointmen t Save the new appointment to the calendar Report your time from the Outlook Calendar – Grid TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com
  7. 7. You may export your report data to an Excel sheet that you can edit after your needs. Create a chart from your data or manage it in any other way given by Excel. Export the report to Excel TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com
  8. 8. The TimeCard settings is where you define how you want to tag your appointments, how you want to calculate costs, what appointments should be included in reports and much more. The TimeCard settings dialog is shown when the installation is finished. You can also reach the settings by clicking the Configure button in the TimeCard toolbar in Outlook. The TimeCard settings have one main screen and four other screens for different kinds of settings. Let’s continue! Settings www.kalmstrom.com TimeCard works with Microsoft Office 2007 and above
  9. 9. Settings – Main screen TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com This screen is displayed after installation and when you press the Configure button.
  10. 10. A tree shows the hierarchy when you use Type and Category Tags settings, example TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com Use Type and Category if you want to group the tag values in the statistics. Define1-3 parameters that you want to tag your appointments with Define what tag values to select in the appointments. Write in the values, or copy and paste them.
  11. 11. Select what tag to calculate costs by. If you have entered other tags than Customer and Task they will be shown here instead. Costs and Rates settings TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com The tag values you specified in the Tags screen will show up here, and you just have to enter the rate. The currency will be the one of your system
  12. 12. Set TimeCard to use certain tag values if you have left fields empty in the appointment. General settings TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com Check the Expenses box if you want to report your expenses. It is possible to use five different fields for the expenses.
  13. 13. Other settings TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com In the Other Settings dialog you can customize TimeCard further
  14. 14. When you have reported some time you can look at your data in statistics reports that show everything in your database – not just what you reported at a single occasion. The statistics are shown in an Excel file, and all the standard Excel features can be used with the TimeCard statistics. The TimeCard statistics have three default reports per tag. If you have enabled the Expenses feature, you will have one additional expenses report per tag. You can also create your own reports from the data in the TimeCard database. Let’s look at the last part! Statistics www.kalmstrom.com TimeCard works with Microsoft Office 2007 and above
  15. 15. Statistics Home Each of the statistics reports has a pivot and a graphic representation. TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com
  16. 16. Pivot representation TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com Drill into the data to see more details by clicking the + signs
  17. 17. Graphic representation By default the charts are plain, but you can use the Excel tools to create more elegant presentations TimeCard works with Microsoft Office 2007 and abovewww.kalmstrom.com
  18. 18. Thank you for watching this slide show! You will find more information about TimeCard at www.kalmstrom.com. There you can download the full version of the software and evaluate it for 30 days before you decide if you want to subscribe to it. On the website you can also find a detailed manual, video demonstrations of TimeCard and information about subscription and support. Peter Kalmström CEO, kalmstrom.com Business Solutions More info www.kalmstrom.com TimeCard works with Microsoft Office 2007 and above

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