letter of inquiry

1. Letter of Inquiry
By prof.
KAMLESH JOSHI

2. Letter of inquiry
 The letter written for the purpose
of knowing about the quality,
quantity and price of the goods
and the conditions of business are
known as enquiry / inquiry
letters.
 Is the foundation of business
relations
 There is a saying that “goods well
bought are half sold”

3. Letter of inquiry
 Inquiry may be solicited, unsolicit-
ed or for some favors or a routine
inquiry.
 Solicited inquiry:
An inquiry is made in response to
the seller’s advertisement and
publicity.
 Unsolicited inquiry:
An inquiry is made at buyer’s own
initiative.

4. Letter of inquiry
 Routine inquiry:
 An inquiry is made by an old
buyer in the usual course of
business.

5. Hints for drafting an inquiry
 Purpose of the letter.
(for goods, services, information).
 Source of information.
(through ad., by a business friend,
popularity in the market)
 Describe your needs clearly and
precisely.
 Request the seller to quote his
price and terms of payments.

6. Hints for drafting an inquiry
 Ask him for a sample, price list,
catalogue.
 Ask for terms relating to
discount, credit, mode of
delivery, package etc.
 Give an idea of the quantity you
need .
 Inquire about guarantee and
warranty.
 Indicate your required time of
delivery.

7. Format letter of inquiry
NAME OF THE PURCHASER
Street No.
Road name
City, Pin
code
Date
NAME & FULL ADRESS OF SUPPLIER
_________________________
SALUTATION ,

8. Format letter of inquiry
We wish to purchase _______ from you,
if you quote competitive prices. Please
quote the prices for the following items:
Si.
No.
Name of
The item
Description:
Quality, Size,
Design
Quantity
Required

9. Format letter of inquiry
Please send your latest pricelist/Catalo-
gue/brochure for our reference. We
would like to deal with you on C.O.D. /
C.W.O. bases. We would also like to
know details like Mode of Transportation
discount and the time limit you will
require to execute our order.
We hope to hear from you soon.
Yours faithfully,

10. Useful sentences for letters of
inquiry
 Inquiry for prices:
 Please quote your lowest rates
for the following items.
 We shall be grateful if you
would kindly inform us of the
terms and conditions of supply
of____ .
 We are interested in _____
which you recently advertised.

11. Useful sentences for letters of
inquiry
 Request to send pricelist or
catalogue:
 Please send your latest price
list/ brochure for our reference.
 We invite you to submit your
most competitive quotation.
 We would like to have a copy of
your latest price list/catalogue.

12. Useful sentences for letters of
inquiry
 Request for special cash
discount:
 As orders are large and regular,
we expect you to quote most
competitive prices.
 We would like you to give us
considerable trade discount.
 If your prices are competitive ,
we shall give you this contract.

13. Useful sentences for letters of
inquiry
 Terms of payments:
 We would like to deal with you
on C.O.D./C.W.D. basis
 We shall pay the bill at the time
of delivery of goods.

14. Useful sentences for letters of
inquiry
 Expected date of delivery:
 We would like you to execute
our order within ____of placing
order.
 Please let us know whether you
can supply the goods from your
ready stock.

15. Useful sentences for letters of inquiry
 Courtesy ending:
 We look forward to receiving
your letter along with the latest
price list / catalogues soon.
 As we need these goods
urgently, we shall be grateful
for an early reply.
 We would really appreciate an
early answer.

16. Inquiry for sports goods
KARNAVATI CLUB
Iscon Road, Ahmedabad
20th
July, 2012
To
The Manager
Swastik Sports
Chandigarh.
Dear Sir,
SUB: Letter of Inquiry for Sports Goods.

17. Inquiry for sports goods
We are interested in making bulk purchases of the
following sports goods for our club.
No. Items Quantity
1. Cricket kits 10
2. Hockey sticks 30
3. Basket balls 15
Kindly send your latest price list and also let us know
regarding the discount available to us.
Yours
faithfully,
G. Arora
(Manager)

18. Inquiry for construction fittings
MOTAWALA CONSTRUCTIONS
Bank Road, Margoa – Goa
20th
July,2012
To
The Manager
Madras steel Co. Ltd.
Madras.
Dear Sir,
SUB.: Letter of Inquiry

19. Inquiry for construction fittings
We read your advertisement in
‘The
Times of India’ of July and are
interested in the steel screws and
fittings manufactured by you. We are
leading construction contractors and
dealers in construction materials in
the area. The demand for steel fittings
is increasing in this part and we have
a large number of orders too for them.

20. Inquiry for construction fittings
Kindly send your catalogue and price
list for wholesale purchases. since our
requirements are very high, we would
place regular order. So please quote
your most favorable prices.
Your faithfully,
Ravi Sharma
(production Manager)
The Madras steel Co. Ltd.