Administrative Tools and Techniques for Managing Projects BSBADM407B
This document provides information about administering projects including common project administration tasks, what constitutes a project, and assessments for two subjects - Administer Projects BSBADM407B and Develop Teams and Individuals BSBLED401A. Key tasks of project administration include communicating, preparing documents like budgets and reports, evaluating costs, planning, allocating resources and responsibilities, problem solving, and monitoring progress. A project is defined as a one-off task with clear goals, timelines and limited resources. The assessments for the two subjects involve creating project planning and monitoring tools, delivering a training session, and individual reflective reports that analyze skills and provide a learning plan based on identified gaps. Project scope defines the high-level
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Administrative Tools and Techniques for Managing Projects BSBADM407B
- 3. communicating with team members and sponsors
- 4. preparing documents: budgets, spreadsheets
- 5. evaluation and review of actual costs compared to budgeted costs
- 6. finding and costing resources
- 7. monitoring
- 8. planning
- 9. scoping
- 10. meetings
- 11. reviewing
- 12. budgeting
- 13. researching
- 14. progress reports
- 15. auditing
- 18. identifying resources required
- 19. matching skills to tasks
- 20. facilitating team involvement in task allocation
- 21. key performance indicators
- 23. Assessment Administer Projects BSBADM407B Your assessment is in two parts: Part A – Project tools Prepare these project planning, monitoring and reporting tools: Project action plan Work breakdown structure (included in the plan) Project schedule (GANTT chart) Risk management plan Human resources budget (monitors your weekly participation in this subject) Meeting documents – meeting roster, agendas and minutes (this will start around week 3 of the project)
- 24. Part B – Project report You will write a project plan in formal report format using headings, subheadings etc (2000 words) NOTE: All of the work you do in PART A will help you to write this report Your project needs to be identified and approved by your teacher by the middle of class next week Develop Teams and Individuals BSBLED401A For this subject your assessment consists of Perform a skills audit and training needs analysis Develop a team learning plan from the identified skills gaps Short informative training session Individual reflective report of 1000 words
- 25. Scope Scope: work that will be included in the project and what work will not be included in the project Think big picture What are the major things that need to happen for the project to be completed Scope is NOT tasks, that is the work breakdown
- 26. Work breakdown A work breakdown is where you take each scope and detail all of the tasks needed to complete the scope. Example – Project – Conference Scope – organise venue Work breakdown – find an indoor venue that can hold between 500 – 600 people - contact venue management to check availability for conference date
- 27. Your project needs to be identified and approved by your teacher by the middle of class next week