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How Nonprofit Staff Can Regain Control of Their Work Lives and Get Better Results #16NTC

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How Nonprofit Staff Can Regain Control of Their Work Lives and Get Better Results #16NTC

  1. 1. How Nonprofit Staff Can Regain Control of TheirWork Lives and Get Better Results March 23, 2016 | #16NTCcalm FindYour Productivity Style Right Now! npmg.us/style
  2. 2. Collaboration Notes: http://po.st/calm-16NTC #16NTCcalm
  3. 3. Write on a Big Green Index Card: One Challenge atWork that BroughtYou to This Session, or Tell Us HowYourWork Life Feels Out of Control Now.
  4. 4. Tara Collins Director of Communications & Resource Development RUPCO Sue Clement Senior Director The American Society for the Prevention of Cruelty to Animals (ASPCA) Danielle Kempe Experienced Fundraiser Looking for Next Awesome Nonprofit Gig Maggie Siemer Operations Director Girls on the Run St. Louis Kivi Leroux Miller Founder Nonprofit Marketing Guide
  5. 5. Opt-in to email list for future training/resources: http://npmg.us/getcalm
  6. 6. FindYour Productivity Style(s) Right Now! npmg.us/style Or use the paper worksheet Or just listen to the descriptions right now
  7. 7. Planners . . . • Like projects organized, with action steps and detailed timelines. • Like process and procedures. • Love a well-built schedule and everything running on time.
  8. 8. You might be a Planner if . . . • A meeting with no agenda and where people constantly digress feels like an endless hell. • You can’t stand last-minute requests. • Your favorite question is HOW?
  9. 9. Prioritizers . . . • Love data, facts and brevity. • Are consistent, get it done, problem solvers. • Value efficiency and critical analysis.
  10. 10. You might be a Prioritizer if . . . • Meaningless chatter and fluff drive you nuts. • You think working on a vague goal is a total waste of time. • You are very deadline driven. • Your favorite question is WHAT?
  11. 11. Visualizers . . . • Love the big picture, integrating and synthesizing. • Enjoy working fast and juggling lots of projects. • Are good at finding connections between seemingly different things.
  12. 12. You might be a Visualizer if . . . • You love metaphors and conceptual frameworks. • You hate being “lost in the weeds” and “boxed in.” • Your favorite question is WHY?
  13. 13. Arrangers . . . • Are people people. • Are tuned into the emotional and interpersonal elements of the work. • Focus on the impact work has on others.
  14. 14. You might be an Arranger if . . . • You love to talk it out. • You can spot a hidden agenda a mile away. • You rely on your instincts and how you feel about people to make decisions. • Your favorite question is WHO?
  15. 15. Tara Collins Planner and Prioritizer Sue Clement Arranger Danielle Kempe Prioritizer Maggie Siemer Visualizer & Prioritizer Kivi Leroux Miller Visualizer & Prioritizer
  16. 16. Regaining Control of Your Work Life as a Planner with a side of Prioritizer Tara Collins, RUPCO #16NTCcalm
  17. 17. GET READY • Declutter • Brain Dump • Be Free • Jedi Master
  18. 18. According to Work Simply, as a PRIORITIZER, I would benefit from • Systemize • Get Real • Don’t F&@% IT, FROG IT
  19. 19. As a PLANNER, Work Simply says I could benefit from: • Batch • Buffer • Break up
  20. 20. TO DO LIST: I Have 4 • Parking Lot • Monthly View • 2-week Highlighter • TDT
  21. 21. EMAIL: • Be ruthless • 5-sentence email • D-D-D-D-Duh
  22. 22. WORKINGWITH OTHERS • Everybody’s different • Cross this line… • Embrace the Unexpected • CUDDLE
  23. 23. MY TAKEAWAYS: • Keep tweaking (not Tworking) • Planning is Productive • Choose
  24. 24. Regaining Control of Your Work Life as a Prioritizer Danielle Kempe #16NTCcalm
  25. 25. Prioritizers I personally worked on “managing your own attention and limiting distractions” - needed while I’m job searching at home. To do lists are our friends but we need to write them down! Your brain is not a “to do” list.
  26. 26. Prioritizers Don’t treat your inbox like your to-do list; they aren’t the same thing. “Don’t treat your inbox like your to-do list; they aren’t the same thing,” has changed my work life. For the first time in years, I have nothing in my email inbox for today. It’s all deleted, dealt with, or filed to deal with later.”
  27. 27. Prioritizers “Yesterday, had very consciously laid out my day with several Must Do’s and built in decision points. But when I got to the point which wasn’t planned, I did consciously decide to continue ticking things off my to-do list. Today, I started jumping back and forth responding to email, crossing little tasks out and recall a moment where I said ‘wait, let’s decide to finish this’. That said, I’ve been quite productive the last month.” Heidi Pickman, Communications Director at California Association for Micro Enterprise Opportunity
  28. 28. “The biggest challenge is that just because something’s a priority for me, it does not make it a priority for people I rely on for content, reviews, decisions, etc.” Cindy Olnick, Director of Communications at Los Angeles Conservancy Prioritizers
  29. 29. Regaining Control of Your Work Life as a Visualizer with a side of Prioritizer Maggie Siemer, Girls on the Run St. Louis #16NTCcalm
  30. 30. How am I aVisualizer? • Big picture! • Adaptable, change status quo, why, why, why? • Seek out new ways of doing things • Once a decision is made, want to move quickly • Love flexibility/openness in discussion but there’s a place for an agenda (#Prioritizer) • Perceptive to coming changes but often has a basis in analysis-I’m a data girl! (#Prioritizer)
  31. 31. • Love light, the feeling of space, color • Only one in my office who brought in artwork for the walls • My desk is a crazy mess and now I don’t beat myself up about it! • Love technology but find myself drawn to post its, colored scraps of paper, colorful pens for planning • If something’s not in front of my face, I will probably forget about it.
  32. 32. Challenges to Getting Things Done • Sometimes overwhelmed by volume of work so focus on insignificant tasks • Easily distracted/jump around • Interruptions from coworkers and putting out fires • Little control over my time and schedule
  33. 33. “Work Simply” Experiments
  34. 34. 1.Try not to schedule meetings on Mondays • Mondays always seem to spiral out of control with interruptions so instead of trying to control that, I am embracing it by working only on things that lend themselves to interruption • Post a blog post every Monday morning so I try to get the rest of the week’s blog stuff organized at the same time • Also schedule some tweets for the week • Try to get through as many emails as possible • Deal with all of the things that seem to come up on Monday!
  35. 35. 2. Spent a chunk of time cleaning up my inbox and am now trying to maintain • Set up Google “multiple inboxes” to sort emails into action, awaiting response, to read and “someday” projects • Tried the archive/label process but if I hide the emails away, I will forget about them (#Visualizer) • Tiptoeing into emailing tasks to a Trello board • Try not to have more than 100 emails in my “main” inbox at a time (I know that’s still a lot, but compared to what it used to be….. ;) • Try to delete emails when I’m finished rather than follow my natural tendency to hoard them
  36. 36. Multiple Inboxes
  37. 37. 3. Used the technique in Carson’s book to clear off my desk, but all of the papers came back! Plan to periodically go through everything following the procedure and be ok with everything piling up in between. • For every piece of paper, ask yourself these questions: • Do I need to retain this for compliance, tax, legal reasons? • When would I need to access this again? • Where else can I find this information? • If the answers to those questions are no, never and it’s stored somewhere electronically, ditch it!
  38. 38. Work Simply at Home • Using Pomodoro technique at home because I’m not naturally tidy and I find the prospect of spending hours on chores unappealing. • 25 minutes of chores, homework, etc., followed by 25 minutes of something fun, repeat • Switch tasks for each “chore” 25 minutes cause I get bored (#Visualizer)
  39. 39. Reflections • As a Visualizer, I want everything to change immediately and I have to keep reminding myself that this is a process. I’m happy with the progress I’ve made and I know there is more to do! • I like having a framework to work within for ideas on how I can be less stressed about getting work done.
  40. 40. Future Plans • Want to tackle the Work Simply to do list dump next • Need to work on saying “no” (or just “not right now”) • Love the idea of monthly/weekly planning and have not incorporated yet • Using “theme days” would be helpful but not completely possible right now – want to try this as much as possible
  41. 41. Regaining Control of Your Work Life as an Arranger Sue Clement, ASPCA #16NTCcalm
  42. 42. Does one size fit all?
  43. 43. Start with Who
  44. 44. What’s your shiny object?
  45. 45. Theme Days
  46. 46. The most important thing is to remember the most important thing. Tara Brach
  47. 47. A Few Quick Questions Before We Tackle Some of the Situations on the Green Cards?
  48. 48. Let’s HelpYou Regain Control of Your Work Life!
  49. 49. Conversation Reports
  50. 50. Please Do the Session Evaluation! It’s in Conference App and here: http://po.st/Q2OoCl
  51. 51. Add to the Collaboration Notes: http://po.st/calm-16NTC #16NTCcalm
  52. 52. Tara Collins Director of Communications & Resource Development RUPCO tcollins@rupco.org Sue Clement Senior Director The American Society for the Prevention of Cruelty to Animals (ASPCA) Sue.Clement@aspca.org Danielle Kempe Experienced Fundraiser Looking for Next Awesome Nonprofit Gig @djdig djdig@comcast.net Maggie Siemer Operations Director Girls on the Run St. Louis maggie@girlsontherunstlouis.org @Mags0S (It’s a zero) Kivi Leroux Miller Founder Nonprofit Marketing Guide @kivilm kivi@ecoscribe.com

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