Toastmasters club process diagrams

1. Toastmasters Club Processes
PROSPECT INQUIR
Y
Prospect
Prospects
sends a
question
Combining custom
shapes can give you a
variety of useful
VP-M
images to convey your
Prospect
data.
A professional looking
Prospect interested to
email response within 2
calendar days.
If no response from
the Prospect,
follow-up after 2
weeks
become a member
Or interested to attend next
meeting
CC: all other officers
NEW MEMBER APPLICATION
New Member
VP-M
Treasurer
VP-M
New Member
hands over
application form
and check to VPMembership
VP-Membership
hands over the
check to the
Treasurer
Treasurer
deposits check
in Bank
VP-Membership
enrolls the new
member online at TI
HQ and pays
VP-E
VP-Education sends
out a welcome
package
•
•
•
•
Orientation kit to the Toastmasters
Program in general and to the
specific club
ICE Breaker project as PDF
Explains Mentorship program
CC: all Officers
AGENDA
PR
EPARATION
VP-E
VP-E
TMOD
VP-E
Sends an email
to sign-up for a
Speech or a
Role
Compile preliminary
Agenda
TMOD (or VP-E)
validates agenda with
participants
confirmation
Distribute Meeting
agenda
Share it with the
Toastmaster of the
day
Finalize agenda
CONDUCT MEETING
TMOD
Toastmaster of the
day reads agenda
•Word Master
•Thought of the day
Prepared Speeches
TMOD invites and
introduces prepared
speakers
Table Topics
Table topics
master conducts
table topics
•Speakers deliver
their speech
General Evaluation
General Evaluator
presents overall
evaluation of the
meeting
Awards
Best speaker
Best TT speaker
Best Evaluator
•Assigned evaluators
present evaluations for
prepared speeches
TRACK MEMBER PROCESS
VP-E
VP-E
VP-E
VP-E
Maintains member
progress chart
Modify (add,
remove) members
Update Member
Progress
Distribute Progress
chart
SPEECH CONTEST
PR
EPARATION
4-8 Weeks
2 – 6 weeks
Budget, Time, Venue,
Agenda, Contest
Chair, Chief Judge
Notification,
Promotion,
Contestant,
Judge(s), Timer,
Counter
1 – 7 days
Certificates, Forms,
Final agenda,
Equipment, Team
Training
1 Hour
Contest verification,
briefing, draw for
positions, Contest
officials briefing
Conduct
Contest
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