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A guide to successful meeting planning

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A guide to successful meeting planning

  1. 1.  Avoid a meeting if the same information could be covered in a memo, e-mail or brief report.
  2. 2.  Before planning the agenda, determine the objectives of the meeting.  The more concrete your objectives, the more focused your agenda will be.
  3. 3.  Your agenda needs to include a one-sentence description of the meeting objectives,  A list of the topics to be covered and  A list stating who will address each topic for how long.  Follow the agenda closely during the meeting.
  4. 4.  Give all participants something to prepare for the meeting, and that meeting will take on a new significance to each group member.
  5. 5.  After every discussion in the meeting decide how to act on it.  Decide who to act on each task and when a report will be required.
  6. 6.  Assess what took place and make a plan for improvement in the next meeting where it is needed.