Providing the facts to your conferencing provider and mastering the right techniques and can make your conference calls more productive and participative.

1. Common Conference Call Pitfalls
and How to Fix Them
Providing the facts to your conferencing provider and mastering the
right techniques and can make your conference calls more productive
and participative.
MOS Legal Transcription Company
8596 E. 101st Street, Suite H
Tulsa, OK 74133

2. www.legaltranscriptionservice.com (800) 670 2809
Conference calls are a popular strategy for organizations to interact with a workforce
spread across different locations. The recording can be documented using conference call
transcription services and disseminated to all concerned parties. According to a study by
Verizon Conferencing, the time taken to prepare for, travel to, and attend in-person
meetings is three times greater than what audio or video conference meetings involves.
However, conference calling is not without challenges and unless you learn to manage
the common pitfalls, the meeting may defeat your objectives. Here are some common
conference call pitfalls and tips to resolve them:
• Provide detailed information to your conferencing provider: You should tell your
provider about your requirements. For example, if it is a web seminar, you should
specify if conferencing service should include event scheduling and registration
capabilities. If it is a training web conference, you should indicate if you want to
record the training sessions for later use. If there are any technical problems
during a session, report it as soon as it occurs. If your provider is not delivering
the desired quality for your conference calls, complain and get things sorted out.
• Noise disruptions: Make sure your conference is conducted in a quiet room.
Background noises and other distractions can be very disturbing. If you’re
working from home, see that you are not interrupted. Even the most organized
interviews can go awry if someone makes an unexpected appearance as in the
case of the BBC expert who was interrupted by his kids when he was reporting
international matters on a conference call.
• Technology disruptions: Faulty equipment can also ruin the quality of the call. Use
good equipment and check out things in advance to make sure everything will
work properly. If you are using Skype, you should know how to reestablish a
connection that has dropped unexpectedly without having to restart the
conference call.
• Distractions: It won’t do if you have to keep repeating things because participants
are distracted. Instruct them to pay close attention to the proceedings so that
they can provide pertinent responses. Participants must also refrain from
activities that will generate noise or multitasking that can distract them from the
conference. Unless attendees are fully involved in the discussion, nothing can be
achieved.

3. www.legaltranscriptionservice.com (800) 670 2809
• End on time: Finishing on time is important to prevent the discussion from
digressing into irrelevant issues.
To get your conference calls transcribed, choose an experienced audio transcription
service provider. Reliable companies will have the expertise to convert the audio and
video contents of all types of conferences into accurate text format. Based on your
requirements, they can provide transcripts in verbatim or non-verbatim format in custom
turnaround time.