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Center for Language Development
     Across the Disciplines




         Prepared by Prof. Delia Serrano
         Modified by Prof. Natalia Pérez
An essential part of
the résumé
A personalizing factor
of your job
application and
résumé
Motivates the
individual’s interest in
reading your résumé

                   Copyright Delia Serrano 2005
Demonstrates focus and
eagerness

Guarantees that the
individual will open and
read it

Enables you to make a
follow up call or write a
letter to seek an interview

                  Copyright Delia Serrano 2005
Impressive first                               Easy reading: short
sentence (attention                            sentences and
getter)                                        concise paragraphs

Simple, states facts,
focuses on message                             Perfectly punctuated

Brief (never more
than one page)                                 Proofread for
                                               grammatical mistakes
                                               • Simple mistakes can
                                                 destroy your opportunity
Formal and clear tone                            of being considered a
                                                 serious candidate
                Copyright Delia Serrano 2005
Demonstrates excellent
organizational and interpersonal
skills

Written on quality-bonded stationary
(cover letter and résumé) to project
balance and consistency


Must be signed

       Copyright Delia Serrano 2005
Heading

Include:
   Your name and address
   The date
   Employer’s name and address


              Copyright Delia Serrano 2005
Carmen Santiago Méndez
Sample             Urb. Rolling Hills
                   123 Borinquen Street
Heading            Rio Piedras, PR 00975
                   (H) 787 769-8489
                   (M) 787 638-5490

                   March 29, 2005

                   Mrs. Zobeida González
                   Sales and Marketing Manager
                   JR Enterprises
                   154 North Shore Ave.
                   Tampa, FL 33607

          Copyright Delia Serrano 2005
Normal salutation:

   * If acquainted with your contact
    Example: Dear Anthony,

  Formal salutation:
Example: Dear Mrs.Rodríguez:
              Dear Ms. Ruiz:
             (if marital statusunknown)
              Dear Miss Santos
              Dear Mr. Soto:
                    Copyright Delia Serrano 2005
Generate interest through content


Research your target company, briefly
 mention it to captivate the reader’s
                interest


    Outline what you have to offer


Begin with a powerful first sentence (an
            attention getter)

          Copyright Delia Serrano 2005
I am responding to your recent job listing in
ElNuevo Día newspaper requesting a sales
manager for your company.

I read your advertisement in The San Juan Star
yesterday, and after researching your company,
I was impelled to apply for the position of___.

The manager of GPI Paints, Anabelle Ruiz, has
suggested I contact you regarding the opening
for a___.

                  Copyright Delia Serrano 2005
After capturing the prospective employer’s
  interest, secure the desired position by
  clearly:

      Stating your intentions

      Developing each sentence

       Highlighting experiences and
      achievements

                Copyright Delia Serrano 2005
Regarding the opportunity…

If you have an opening in the field of …

My reason for contacting you is…

If you are seeking a marketing manager,
you will be interested to know…

               Copyright Delia Serrano 2005
Communicate                                     Indicate that
                 State where
that you wish                                  you will follow
                 you may be
to speak with                                     up after a
                  contacted
  the reader                                     certain time




                Copyright Delia Serrano 2005
I look forward to speaking with you and
will call your office within the next few
days.

I hope to speak to you and will call at
the beginning of next week to follow up.


               Copyright Delia Serrano 2005
You may reach me at 787 769-1256 to
arrange an interview.

I feel certain that I can make a significant
contribution, and I look forward to meeting
you at your convenience.



                Copyright Delia Serrano 2005
Avoid over familiarity in the salutation

Write a clear, eye catching introductory
sentence

At the beginning, quote the source and
date of the employment advertisement


                Copyright Delia Serrano 2005
In the body, demonstrate
your skills and experience

Conclude with a positive
statement, and establish
contact


                Copyright Delia Serrano 2005
Dates in English: month-day-year
Example:    March 15, 2010


 Omit commas before the year when it
 follows the month alone
Example: July 2006



             Copyright Delia Serrano 2005
Do not capitalize common
 organizational terms
Examples:advertising department,
            manufacturing committee

 Capitalize acronyms
Examples: SER, MDA

 Do not write contractions
Example:   it’s, they’re

                 Copyright Delia Serrano 2005
There should be no space before and
 after a diagonal line
Example: and/or


 Percentages should be written in figure
 and the word “percent” spelled out
Example: 10 percent


                  Copyright Delia Serrano 2005
There indicates location – over there
  Their is a possessive pronoun –
  belonging to them
  They’re is the contraction of they are
  It’s is a contraction for it is
Its is a possessive pronoun


                  Copyright Delia Serrano 2005
Than is a conjunction showing comparison
  Example: older than me
  Then refers to a time period (now and then)
  Two is a number Example: I have two birds.
  Too is an adverb which means also or a lot
Example: I want to go, too.
             I ate too much chocolate today.
  To is a preposition Example: I went to the house.

                   Copyright Delia Serrano 2005
Center for Language Development
     Across the Disciplines
     Barat Norte 223 (BN 223)
     787-728-1515 ext. 2294
     E-mail: lad@sagrado.edu
 Web: http://www.sagrado.edu/lad
Cover Letter Articles. Retrieved
February 2,2005, from
http://www.cover.letters.your-resume-
writer.com

MSN Careers-Test Your Resume
Grammar and Punctuation I.Q.-Career
Advice Article. Retrieved September 20,
2004, from http://msn.careerbuilder.com
              Copyright Delia Serrano 2005
Contributions by: Casandra Matos
                  Gisela Iglesias


       Copyright Delia Serrano 2005

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The cover letter2

  • 1. Center for Language Development Across the Disciplines Prepared by Prof. Delia Serrano Modified by Prof. Natalia Pérez
  • 2. An essential part of the résumé A personalizing factor of your job application and résumé Motivates the individual’s interest in reading your résumé Copyright Delia Serrano 2005
  • 3. Demonstrates focus and eagerness Guarantees that the individual will open and read it Enables you to make a follow up call or write a letter to seek an interview Copyright Delia Serrano 2005
  • 4. Impressive first Easy reading: short sentence (attention sentences and getter) concise paragraphs Simple, states facts, focuses on message Perfectly punctuated Brief (never more than one page) Proofread for grammatical mistakes • Simple mistakes can destroy your opportunity Formal and clear tone of being considered a serious candidate Copyright Delia Serrano 2005
  • 5. Demonstrates excellent organizational and interpersonal skills Written on quality-bonded stationary (cover letter and résumé) to project balance and consistency Must be signed Copyright Delia Serrano 2005
  • 6. Heading Include: Your name and address The date Employer’s name and address Copyright Delia Serrano 2005
  • 7. Carmen Santiago Méndez Sample Urb. Rolling Hills 123 Borinquen Street Heading Rio Piedras, PR 00975 (H) 787 769-8489 (M) 787 638-5490 March 29, 2005 Mrs. Zobeida González Sales and Marketing Manager JR Enterprises 154 North Shore Ave. Tampa, FL 33607 Copyright Delia Serrano 2005
  • 8. Normal salutation: * If acquainted with your contact Example: Dear Anthony, Formal salutation: Example: Dear Mrs.Rodríguez: Dear Ms. Ruiz: (if marital statusunknown) Dear Miss Santos Dear Mr. Soto: Copyright Delia Serrano 2005
  • 9. Generate interest through content Research your target company, briefly mention it to captivate the reader’s interest Outline what you have to offer Begin with a powerful first sentence (an attention getter) Copyright Delia Serrano 2005
  • 10. I am responding to your recent job listing in ElNuevo Día newspaper requesting a sales manager for your company. I read your advertisement in The San Juan Star yesterday, and after researching your company, I was impelled to apply for the position of___. The manager of GPI Paints, Anabelle Ruiz, has suggested I contact you regarding the opening for a___. Copyright Delia Serrano 2005
  • 11. After capturing the prospective employer’s interest, secure the desired position by clearly: Stating your intentions Developing each sentence Highlighting experiences and achievements Copyright Delia Serrano 2005
  • 12. Regarding the opportunity… If you have an opening in the field of … My reason for contacting you is… If you are seeking a marketing manager, you will be interested to know… Copyright Delia Serrano 2005
  • 13. Communicate Indicate that State where that you wish you will follow you may be to speak with up after a contacted the reader certain time Copyright Delia Serrano 2005
  • 14. I look forward to speaking with you and will call your office within the next few days. I hope to speak to you and will call at the beginning of next week to follow up. Copyright Delia Serrano 2005
  • 15. You may reach me at 787 769-1256 to arrange an interview. I feel certain that I can make a significant contribution, and I look forward to meeting you at your convenience. Copyright Delia Serrano 2005
  • 16. Avoid over familiarity in the salutation Write a clear, eye catching introductory sentence At the beginning, quote the source and date of the employment advertisement Copyright Delia Serrano 2005
  • 17. In the body, demonstrate your skills and experience Conclude with a positive statement, and establish contact Copyright Delia Serrano 2005
  • 18. Dates in English: month-day-year Example: March 15, 2010 Omit commas before the year when it follows the month alone Example: July 2006 Copyright Delia Serrano 2005
  • 19. Do not capitalize common organizational terms Examples:advertising department, manufacturing committee Capitalize acronyms Examples: SER, MDA Do not write contractions Example: it’s, they’re Copyright Delia Serrano 2005
  • 20. There should be no space before and after a diagonal line Example: and/or Percentages should be written in figure and the word “percent” spelled out Example: 10 percent Copyright Delia Serrano 2005
  • 21. There indicates location – over there Their is a possessive pronoun – belonging to them They’re is the contraction of they are It’s is a contraction for it is Its is a possessive pronoun Copyright Delia Serrano 2005
  • 22. Than is a conjunction showing comparison Example: older than me Then refers to a time period (now and then) Two is a number Example: I have two birds. Too is an adverb which means also or a lot Example: I want to go, too. I ate too much chocolate today. To is a preposition Example: I went to the house. Copyright Delia Serrano 2005
  • 23. Center for Language Development Across the Disciplines Barat Norte 223 (BN 223) 787-728-1515 ext. 2294 E-mail: lad@sagrado.edu Web: http://www.sagrado.edu/lad
  • 24. Cover Letter Articles. Retrieved February 2,2005, from http://www.cover.letters.your-resume- writer.com MSN Careers-Test Your Resume Grammar and Punctuation I.Q.-Career Advice Article. Retrieved September 20, 2004, from http://msn.careerbuilder.com Copyright Delia Serrano 2005
  • 25. Contributions by: Casandra Matos Gisela Iglesias Copyright Delia Serrano 2005