The document discusses various time management techniques including the Getting Things Done (GTD) methodology, Toodledo, Trello, and bullet journals. It provides overviews of the key concepts and functionality of each technique. GTD focuses on capturing all tasks and clarifying actions needed. Toodledo and Trello are task management apps, with Toodledo good for detailed lists and Trello good for visual project mapping. Bullet journals emphasize getting tasks out of your head and into a journal using indexes, future logs, and daily/monthly logs. Calendaring and planners are also discussed as tools to facilitate long-term planning, reflection, and integrating personal and professional goals.

1. Personal Time
Management

2. a.k.a.
Managing the Most Critical
Project of All: Yourself
Resources at tinyurl.com/unyslaptm
Jill Hurst-Wahl
@jill_hw
hurst@hurstassociates.com
www.digitization101.com
Elaine Lasda
@elainelibrarian
elasda@albany.edu
https://elaine.lasda.net
SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 2

3. Getting Things Done (GTD)
Methodology, not a specific system
Core idea:
Your head is not the place for your project
plans or to-do lists
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4. GTD Basic Concepts
Capture everything – every project, every to-do
Clarify what needs to be done
Ask what the next action is (and write it down!)
Organize those next actions by category and priority
Focus!
Do a weekly review and update your “list”
SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 4

5. Key System Components
• Time Management/Scheduling
• Procrastination vs. “Strategic Procrastination”
• Pomodoro Technique
• Structure/Workflow
• GTD a well-honed option
• Other “gurus”
• My mish-mosh system

6. Tool #1: Toodledo
• Uses GTD functionality
• Comprehensive approach
• Phone app (android and iOS)
• Good for:
• detailed lists, outlines, tracking, personal stuff
• Group functionality costs $$$
• Scheduling and prioritizing
• Granular level planning

7. Toodledo Functionality
• Tasks
• Notes
• Lists
• Outlines
• Habits
• Alarms

8. Tool #2:Trello
• Visual functionality
• Phone apps
• Integration
• Good for:
• Teams & collaborations
• Flexible project management
• Visual display/map of project pipelines
• Colors, “stickers” etc.
• Storing/linking/mapping to files used in project
• Other external integrations

9. Trello functionality
• Boards
• Lists
• Cards
• Templates
• Getting Really Fancy

10. Bullet Journal
Image by Amanda Randolph from
Pixabay
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11. #bujo Key Concepts
Get everything out of your head
Create an index as you go
Use the future log to capture future tasks
someday and maybe
Create a detailed to-do list for the month
Create a to-do list for each day
Capture additional information as you go
Use the journal to stay organized
It’s okay to experiment and be creative
SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 11

12. Jill’s bullet journal index
SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 12

13. SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 13
Jill’s bullet journal future log

14. SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 14
Jill’s bullet April to-do’s

15. SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 15
Jill’s bullet journal March 19-20

16. Why a Planner?
• Write stuff down
• Longview
• Reflection
• Big picture
• Integrate personal and professional goals
• Quick examples

17. Calendaring- Different than a Planner
• Outlook for personal project management?
• Make appointments with yourself for:
• Priority projects
• Planning
• Reflection
• Leave a “Margin”
• Level of detail

18. Final Thoughts
• "Prioritize Prioritization"!
• Strategies and Potential Pitfalls
• Self-care and Focus

19. What are YOUR #ProTips?