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Responsibilities
1. Communicate
2. Keep & maintain general club records
3. Submit regular monthly reports to LCI
4. Update DG/RC/ZC
5. Be an active member of DG’s ZAC
6. Pass on club records to your successor
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Role Quiz
The secretary is not the
_____________ of the club.
Reporting
Officer
Liaison
Presiding
Officer
Record
Keeper
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Club Records
1. Member roster
2. Minutes of meetings
a. Club meetings
b. Board meetings
3. Attendance
4. Scrap book & photo album
5. Committee appointments
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Update DG/RC/ZC . . .
1. Mark copies of your reports
2. Send any additional reports as required
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DG’s ZAC Meeting
1. Go along with President, Treasurer
and First Vice President
2. Offer constructive feedback
3. Support district administration
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Many are willing to teach
1.DG/VDGs/DCS/DCT/RC/ZC &
District Officers
seek guidance
2.Past Secretaries
request support
3.Senior Club Members
involve them
Learn it All
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• Be learned
• Club Officer Manual
– All needed info
– Practical wisdom
• The constitutions
• Parliamentary procedure
• Protocol
Learn it All
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Learning Quiz
From which two of the following
sources can you learn?
The District
Constitution
The Club
Constitution
The Region
Constitution
The Zone
Constitution
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Open immediatelyOpen immediately
Act promptlyAct promptly
Every communicationEvery communication
Immediate attentionImmediate attention
Earliest replyEarliest reply
Appropriate actionAppropriate action
MAIL
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Be CourteousBe Courteous
Identify yourselfIdentify yourself
Be Brief and PreciseBe Brief and Precise
Check if you can go onCheck if you can go on
Keep stationery readyKeep stationery ready
Use silent modeUse silent mode
Using Phone
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Club Officers – Teamwork
webinarCLUB
SECRETARY
SELF-STUDY
MODULE
Club Secretary
Resources
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this slideshow is available at
www.authorstream.com/tag/lionnagaraju
www.slideshare.net/lionnagaraju
write to me at
lionnagaraju@gmail.com
Editor's Notes
The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
* The Club Constitution & Bylaws and the Club Officer Manual, both available on the LCI website, are the primary resources for you to reference as club secretary. * T he Leadership Resource Center has a Club Secretary Self-Study module that you can view at your leisure. * R eference the Support Center section of "MyLCI" for a detailed explanation.