1.
Time and Money
Lorna Jane Mitchell
March 2012

2.
About Me
●
Lorna Jane Mitchell
●
@lornajane
●
Freelance for > 18 months
http://lornajane.net

3.
Where does the time go?

4.
Time
Money

5.
Where does the time go?

6.
Time Tracking

7.
How much time do you need?

8.
Estimating
●
Include meetings to attend, reports to write etc
●
List tasks
●
Split up small
●
Estimate each

9.
How much does your time cost?

10.
Not everything
is billable

11.
Rates
●
Decide on your rates
●
Write them down
●
Stick to them

12.
Quotes
●
Be able to quote for work
●
Combine estimates and rates
●
Agree payment method, invoice date/frequency,
and payment terms

13.
Proposals
●
Sometimes you need to do more than quote
●
Outline what you will provide
●
Details of the project with benefits
●
Costs and benefits

14.
Delivery
●
Many different ways of working
● hourly/daily rates
● fixed price
● royalties or other license fees

15.
When is X due?

16.
Deadlines
add deadlines
to calendar

17.
What else needs time?

18.
Scheduling

19.
Scheduling
block out time
for appointments

20.
How can I do X on time?

21.
Scheduling

22.
Scheduling
book your work
into the gaps

23.
When can I deliver X?
Can I also take on Y?

24.
Billable Hours
income =
rate * billable hours
hours that you actually
invoice for, correctly
and on time

25.
Billable Hours
●
Hours you worked
●
That you tracked
●
With a contract in place
●
That you invoice for

26.
Invoicing
●
Make it easy
●
Then you will do it
●
Use a template or tool
● Your name and address
● The work and costs
● Any purchase order or other details
● How and when payment should happen

27.
Invoicing
generate
track
chase

28.
Invoicing

29.
Invoicing
generate
track
chase

30.
Invoicing
generate
track
chase

31.
What information to track?

32.
Year-End Process
●
Track information ongoingly
●
Know what happens and when for year-end
●
Do you need to set time aside for it?
● (if so, see the first point!)

33.
Get A Grip!
(on both time and money)

34.
Thanks
● Twitter: @lornajane
● Website: http://lornajane.net
● Slides: http://slideshare.net/lornajane
● Feedback (please?): https://joind.in/6145