DPA ACTO – Enterprise Identity and Data Management: provide effective business management and analysis tools to enterprises.

1. ENTERPRISE CONTENT
MANAGEMENT SYSTEMS

2. COLLABORATION AND INTRANET DOCUMENT MANAGEMENT COPYRIGHT MANAGEMENT
TIMESHEET EU LEGAL ACTS MANAGEMENT
END USER
APPLICATION
BACKEND SYSTEMS EXTERNAL SYSTEMS
VARIOUS
ENTERPRISES
ENTERPRISE IDENTITY
STATE
ORGANIZATIONS
PRIVATE
ORGANIZATIONS
NATIONAL MINISTRY
OF JUSTICE
COPYRIGHT
AGENCIES
DOCUMENT
MANAGEMENT SYSTEM
COPYRIGHT
MANAGEMENT
SYSTEM
EU LEGAL ACTS
MANAGEMENT
SYSTEM
EU MNE
SYSTEM
EUR - LEX
IPI DATA BASE
GOVERMENT
INSTITUTION
SYSTEMS
INTERNAL
COMUNICATION
SYSTEM
WORK TIME
TRACKING SYSTEM
AUTHENTICATION
SYSTEM
USERS

3. ACTO ENTERPRISE IDENTITY
ACTO Enterprise identity is a multi-factor authentication solution that uses CaptureIn application to
enable authentication into various systems using smartphones and Quick Response (QR) codes. This
solution simplifies authentication by replacing usernames and passwords with a simple QR code. The
user only has to use his smartphone to scan the given code and wait for the CaptureIn application to
verify his access to the system. The ACTO Enterprise Identity solution can be used either as the only
method of authentication or as a supplementary method to increase security.
Main advantages of this solution:
• With passwords replaced by ACTO Enterprise identity, there is no need for databases storing/
containing passwords, thus they cannot be hacked or stolen, increasing the security of company
data.
• It supports a risk based security regime principal and provides the possibility to define different
authentication policies for different user groups.
• Apart from the free CaptureIn application and an IPhone (iOS 7 or newer) or any Android (v2.3 or
newer) smartphone, there is no addition equipment requirements.
• The method of authentication of the end user is simple and fast: opening CaptureIn application,
scanning the OR code on a computer screen or tapping one (if it is on the same phone), and
waiting for the application to allow access.
Already adopted by:
• Latvia Ministry of Agriculture

4. ACTO TIMESHEET
ACTO Time sheet is a work time tracking electronic solution, which is specially adapted for public
administrations specifics, but equally easy to use in the private sector. It provides the ability to register
the amount of hours an employee has spent on specific functions, display employee’s absences (such as
sick-leaves, vacations, holiday’s etc.), and prepare reports.
Each employee sees only his associated functions and is supported by helper when filling the work
time table. The system aids employees by automatically calculating the remaining amount of necessary
hours in that week considering the person’s workload. As for managers, the overviews that are provided
and possible to export to Excel may help as points of reference to the current/past progress and as base
for further work planning.
Main advantages of this system:
• Broad configuration possibilities:
• boundless organization structure;
• function list configuration;
• Adjustable power/rights properties.
• User friendly:
• simple user interface;
• fast work time filling;
• Works with all popular browsers.
• Easy implementation and maintenance:
• required only Windows Server license;
• DPA provides the installation disc;
• Microsoft Windows Server and SQL Server knowledge needed for maintenance.

5. Already adopted by:
• Ministry of Education and Science of the Republic of Latvia
• The State Environmental Service of Latvia™
• State Employment Agency of Latvia
• The Corruption Prevention and Combating Bureau of Latvia

6. ACTO EU LEGAL ACTS MANAGEMENT
ACTO EU legal acts monitoring and implementation system is a solution for retrieving EU legislative
acts, managing their implementation nationally and automatically reporting back to the EU about their
completion. If possible, it automatically determines responsible national institutions for acts that have
not been implemented properly or in time.
Another part of the system is designed to consistently update, store, and manage information about
court cases in the EU, then determine and appoint responsible local institutions to possibly get involved
in the case.
In addition, a public portal is designed to provide information to citizens about EU legislative acts, their
implementation in the national measure and EU court cases. Portal provides information from internal
system in a form of data lists and reports, e.g. report about quality of implementation and transposition
of ES legislative acts.
Main advantages of the system:
• Always up-to-date information due to regular information imports from EUR-LEX.
• Automated data collection, responsibility appointment and notification sending processes.
• Legislation acts’ deadlines are monitored and warned about.
• Adequate information is available online for national residents’ information.
Already adopted by:
• Ministry of Justices of the Republic of Latvia

7. ACTO COLLABORATION AND INTRANET
ACTO module of collaboration and intranet allows to store, scan, and search both documents and
information. This is a record-keeping and internal communication environment (Intranet) of the company
where all the documents and information of the company is stored in one place.
There three main capabilities of this module are:
• Event calendar
• HR calendar
• Document libraries
Sharing an event calendar provides efficient way of sharing information about meetings and events
within a company (seminars, trainings, celebrations, etc.). Calendar information can be synchronized
with Microsoft Outlook if necessary.
The module also offers a calendar for centralized administration of employees’ vacations, sick-leaves,
and business trips, allowing to register the period of absence, employee’s name, reason, and delegate
user.
In addition ACTO module of collaboration and intranet includes many document libraries and information
lists for storing various information such as document templates, agreements, product information,
pictures, marketing documents, tender documentation, knowledge data base, decisions, etc.
Main advantages of this system:
• Absence calendar provides information on employees’ absences to help organize other employees’
time in accordance with who is available and who is not.
• The possibility to reserve resources (cars, meeting rooms, equipment, etc.) remotely eliminates
misunderstandings and overlapping concerning equipment use.
• Shared documentation ensures that:
• The newest version of documents are available to all
• More than one person can work on one document at the same tine
• Everyone with appropriate “rights” can scan, store and search company’s documents for the
necessary information.
• The access limitations to certain folders or actions can be adjusted to each user.

8. ACTO DOCUMENT MANAGEMENT
ACTO module of document management is a system based on Microsoft Share Point/Microsoft Document
Management System, which allows registering, organizing, processing and editions documents in a
centralized way/ centrally. It also ensures constant task control.
ACTO module of documentation management system carries out automatic documents numeration
liked to a register of documents and version control of documents and their attachments, which is
necessary to keep all data up to date and organized. In addition it is possible to create contract and billing
databases, generate reports according to pre-defines templates, create new registries and dynamically
control access rights in four levels. They system in not limited to these functionalities and they can be
adjusted to a company’s needs.
Main advantages of the system:
• Work information and documents can be accessed from any place and from various devices.
• Centralized document repository promotes effective organizing, categorizing, navigating through,
and searching for a file within a company’s documents.
• Dynamic control of access rights in four levels.
• Built-in document workflows that allow initiating, tracking, and collaborating on document-
oriented processes. In addition, alerts and task information can be displayed in the document to
ensure that workflow steps are properly followed.
• The system is highly adjustable according to each individual client’s necessities and wishes.
• High document security and backup.

9. ACTO COPYRIGHT MANAGEMENT
ACTO Copyright management is a solution for registering authors, their works, contracts and other
copyright information, as well as managing license purchases and payment collection, distribution and
documentation.
The solution also includes customer service portal with information for the authors, license buyers and
other parties interested, along with accounting, overview and reporting systems.
One of the main functionalities is the license purchase system. After a license is acquired, the payment
information is extracted from the bank and the money is distributed among the authors, organizations
involved, taxing institutions, etc. In case if a payment has not been received in time, there is an automatic
alerting system that deals with such cases by sending out notifications or reminders to the buyer or
another responsible person. Incoming payments, outbound payments and payment violation information
is also saved in the system for reference.
Main advantages of this solution:
• Highly adjustable for each client’s needs, many classifications can be modified later by the
administrators.
• Centralized/unified information storing for easy management.
• Public portal that facilitates information acquisition and license purchasing.
• Easy communication with other similar organizations’ systems.
• Organized payment processing
• Alerting system that deals with payment violations
Already adopted by:
• Copyright and Communication Consulting Agency/Latvian Authors Association (AKKA/LAA)

10. ACTO BENEFITS
Using ACTO products our customer receives solutions to improve his organization or business’s
efficiency in managing their resources and information. In order to fit each client’s specific needs,
the provided applications and systems are highly adjustable and user friendly.
• SECURITY
The ACTO Enterprise Identity Application offers a faster and easier way of authorization into
various systems using CaptureIn application and IPhone or Android smartphones.
• CONTROL
The Timesheet system provides an easy and organized way of registering hours employees’ have
spent on various functions, as well as registering their sick-leaves, vacations and other absences.
• LOCALIZATION
The EU Legal Acts Management system ensures automated EU legal acts management on a
national level, which eases the work of Ministry of Justice in dealing with new EU regulations
locally.
• PRODUCTIVITY
The Collaboration and Intranet module provides a platform for employees to manage their
documents centrally, share their events calendar and administrate their absences. By adopting
these three functionalities, employees can manage their time in accordance with the shared
calendars, always work on the latest versions of documents and always have access to the needed
documents, thus improving their overall performance and productivity.
• CENTRALIZATION
The Document Management system also provides a centralized document management system
that allows effective organization and categorization of files, increases document security and
accessibility from various devices.
• VALIDITY
The Copyright Management system is a solution for copyright agencies to control license
purchases and payments, as well as centrally store information about authors, their works,
contracts, licenses and other significant data.
Each product is designed to promote such benefits as customization, organization, information
centralization, and increasing efficiency.