A presentation showing the different CHECKLISTs that Event Organizers could be able to follow based from APEx Event Specifications Guide

1. SEMINAR CHECKLIST
Mark Cedrick C. Antonino

2. “
Failing to Plan is
Planning to Fail.
”

3. 1 event
the

4. THE EVENT
Audience
Topic
Location
Why Attend?

5. KINDS OF AUDIENCE
V
P
W
VIP & Guests
Pre-registered
Walk-in

6. EVENT SCHEDULE
I
E
O
Ingress
Event Proper
Outgress

7. EVENT SCHEDULE
S
E
T
Set-up
Event Proper
Tear-down

8. apex
2
event
specifications guide

9. WHAT IS APEX?
Accepted
Practices
Exchange
an initiative of the Convention Industry
Council (CIC) to unite the entire
meetings, conventions and exhibitions
industry to develop and implement
voluntary standards for event planning
software and other tools.

10. 3 event
profile

11. MAKE THE EVENT STAND OUT!
Broadcast
Social Network
Printed Media

12. stress
MANAGEMENT

13. MUST HAVE:
•Event Name
•Schedule
•Venue
•Sponsors
NICE TO HAVE:
•Guests & Speaker
•Fee
•Special Guests

14. MUST HAVE:
•Event Name
•Event Breakdown
•Schedule
•In-charge
•Masters of Ceremony
•Venue
•Sponsors
NICE TO HAVE:
•Guests & Speaker
•Fee
•Special Guests
•Raffle Stubs

15. MUST HAVE:
•Proper Header
•Type of Certification
•Event Name
•Citations
•Signatures
•Placeholder for Name
•Sponsors
NICE TO HAVE:
• Readily-printed
names
• Certificate Holder

17. 4
seminar
needs

18. SEMINAR NEEDS
•
•
•
•
•
•
•
Possible date(s) for the event
Number of attendees
Style of room setup (classroom, u-shape, etc.)
Time of the event (account for setup/tear down)
Food and beverage requirements
A/V needs (including screens, mics, etc.)
Room setup

19. 5
finalize
plans and requests

20. THINK OF IT…
OVER AND
OVER AND
OVER AND
OVER AND
OVER AGAIN.

21. 6
event
execution

22. SEMINAR CHECKLIST
Mark Cedrick C. Antonino