Basics for MS Excel

1. MS EXCEL
THE SPREADSHEET

2. MICROSOFT EXCEL
•A spreadsheet application developed by Microsoft for
Microsoft Windows and Mac OS. · Microsoft Office Excel is a
powerful tool used to create and format spreadsheets.
•Spreadsheets allow information to be organized in rows and
tables and analyzed with automatic mathematics.
Spreadsheets are commonly be used to perform many
different types of calculations.

3. HOW TO LAUNCH MS EXCEL
To launch Microsoft Excel
•go to Start
•Search for All Programs
•Select Microsoft Office
•Click on Microsoft Excel, and a blank spreadsheet will open.

4. FORMAT EXTENSION FOR MS EXCEL
•Excel Workbook .xlsx
•Excel Macro-enabled Workbook .xlsm
•Excel Binary Workbook .xlsb
•Excel Macro-enabled Template .xltm
•Excel Add-in .xlam

5. MS EXCEL WINDOW

13. UNDERSTANDING THE SPREADSHEETS
• A spreadsheet is a sheet which is spread in such a way that it
divides itself into the various horizontal row and vertical columns. It
is also called a worksheet.
• A worksheet consists of cells that are organized into columns and
rows;
• a worksheet is always stored in a workbook. Rows are numbered
from 1 to onwards and columns are numbered from A to onwards.

14. 3 BASIC FEATURES OF A WORKSHEET
• Rows – it refers to the horizontal cells which can contain
information.
• Columns – It refers to the vertical cells which can also contain
information.
• Cell – cells are the basic rectangular building blocks of a
spreadsheet. It is the intersection of a row with a column. Each cell
is identified with its position.

15. MS EXCEL FEATURED BUTTON
• Addition (+)
• Subtraction (-)
• Multiplication (*)
• Division (/)

16. MS EXCEL FEATURES
• Auto fill: Excel feature that allows you to automatically copy cells
and fill them down or across a series of cells.
• Borders: Lines you may format around your cells or range of cells
to enhance the readability and/ or appearance of your
spreadsheet.
• Cell: A cell is the intersection of a row and a column. A cell can
contain a label, a numeric value, or a formula.

17. MS EXCEL FEATURES
• Cell Address/Reference: The column letter and row number where
the cell intersects. Example B4 is the intersection of column B and
row 4.
• Columns: Columns are the vertical divisions of a worksheet
identified by letters.
• Formula: A formula is a mathematical statement usually containing
cell references and/or numbers and mathematical operators. A
formula always starts with an equals sign (=).

18. FORMULA BAR
• The formula bar is located under the toolbars at the top of the
working screen. It contains the edit line for working with formulas
and provides information regarding cell addresses.
• Functions: A function is a preset formula. Functions consist of the function
name and its arguments. The function name tells Excel what calculation you
want it to perform.
• Range: A range is a block of cells that can be selected, manipulated,
named, and formatted as a group.

19. TERMS FOR MS EXCEL
• Absolute Cell Reference: formula refers to a specific cell location. Do change
when you copy and paste or fill them down or over. They are created by
adding a $ sign in front of each character in the cell address. For example,
$B$4 will always refer to cell B4.
• Active Cell: contains the insertion point and is identified by a dark border
around the cell. Its address (location) is shown in the formula bar. Any action
you perform is performed on the active cell.
• Arithmetic Operators: The characters used to calculate numbers within a
formula. Addition (+), B4, U2. A relative cell references changes when copied
and pasted to a new cell or is filled down a series of rows or across columns.

20. TERMS FOR MS EXCEL
• Rows: the horizontal divisions of a worksheet that are identified by
numbers.
• Sort: a command which automatically arranges selected data
alphabetically or numerically. You can sort in either ascending or
descending order. It is important to highlight all of the data you want
included in the sort.
• Spreadsheet: The generic term for the type of program that allows for
entering, analyzing, and calculating data. Common spreadsheet uses
include analysis, charting, and budgeting.

21. TERMS FOR MS EXCEL
• Workbook: A workbook is a collection of worksheets saved as one file. The
worksheets generally contain related material. The default number of
worksheets in a workbook is three. These can be deleted or more worksheets
can be added.
• Worksheet: A worksheet is an electronic spreadsheet that lets you enter,
analyze, and calculate data.
• Text Wrap: a cell formatting option that forces text to break into lines within a
cell.

22. CHARTS
• Excel supports charts, graphs, or histograms generated from
specified groups of cells. The generated graphic component can
either be embedded within the current sheet, or added as a
separate object.

23. COMPONENTS OF CHART IN EXCEL
• Chart area: Everything inside the chart window, including all parts of the chart
(labels, axes, data markers, tick marks, and other elements listed here).
• Data marker: A symbol on the chart that represents a single value in the
worksheet.
• Chart data series: A group of related values, such as all the values in a single
row in the chart.
• Axis: A line that serves as a major reference for plotting data in a chart. In
two dimensional charts there are two axis : the x-axis (horizontal/ category)
and the y-axis (vertical/value).

24. COMPONENTS OF CHART IN EXCEL
• Plot area: The area where Excel plots your data, including the
axes and all markers that represent data points.
• Gridlines: Optional lines extending from the tick marks across the
plot area, thus making it easier to view the data values
represented by the tick marks.
• Chart text: A label or title that you add to the chart.
• Legend: A key that identifies patterns, colors, or symbols
associated with the markers of a chart data series.

25. Legend
Chart Text
Chart Area
Grid Lines