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Document Management Solutions: Top Reasons for Adopting Digital Records
- 1. Document Management Solutions Top Reasons for Adopting Digital Records
- 2. • Adopting document management solutions improves the way business manages its records • Transforms business by eliminating paper • Business save time and money amongst other benefits • Best management systems improve business processes without requiring major overhaul
- 3. Regulatory Compliance • Additional legislation requires companies and industries to adhere to special requirements in record keeping • Sarbanes-Oxley compels companies to prove financial information has not been altered • HIPAA requires privacy for all patient medical records
- 4. Regulatory Compliance • Non-compliance with either regulations result to huge fines • ISO 9000/9001 certification, to be certified, companies must demonstrate data is original, secure and unaltered. Document management ensures company records can qualify for certification
- 5. Functional Enhancements • Help streamline business functions for human resources, accounts payable and accounts receivable • Operations will improve from eliminating paper, enforcing naming conventions, ensuring strict approval process and creating consistent procedures
- 6. A Host of Benefits • Reduced costs – companies save money by not devoting employees to handling paper. Warehouse space for archives can be eliminated. Shipment of documents are no longer necessary • Improved security – provide multiple layers of security: hackers, identity thieves, disgruntled employees, unauthorized access, etc.
- 7. A Host of Benefits • Greater mobility – allows employee to access company information online remotely • Disaster recovery – digital records are more likely to survive in a natural disaster like fire or flood • Greater conformity – processes remain uniform
- 8. • Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about Document Management Solutions, visit http://www.mesltd.ca/.