Records management in Ontario lessens paperwork burdens and frees human resource professionals to focus on more meaningful projects. In addition, records management reduces costs, increases efficiencies, improves security and ensures compliance with government regulations. Given the massive amounts of complex paperwork HR departments manage, automated records management is a business necessity. For more information about Records Management in Ontario, visit http://www.mesltd.ca/service.html?id=16

1. Records Management in
Ontario
Key Benefits for Human Resource
Departments

2. • Records management in Ontario helps human
resource departments avoid drowning in
paper.
• Processes such as recruiting, hiring, employee
reviews and benefits management create
tremendous amounts of paper.
• Processes such as recruiting, hiring, employee
reviews and benefits management create
tremendous amounts of paper.

3. • Without a digital backup, companies risk
losing this crucial information.
• Compliance also becomes a major issue for
records management in Ontario.
• Regulatory acts affecting human resource
departments include:

4. • Health Insurance Portability and
Accountability Act (HIPAA)
• Family Educational Rights and Privacy Act
(FERPA)
• Fair and Accurate Credit Transactions Act
(FACTA)
• Family and Medical Leave Act (FMLA)

5. The Overwhelming Volume of Paper
• Few departments, if any, within an
organization manage such an enormous
amount of paperwork as human resources.
• This overwhelming volume prevents human
resource personnel from working on more
important tasks.
• Instead, HR staff often becomes consumed
with managing paper.

6. • It’s not uncommon for an employee personnel
file to contain dozens of records.
• From the date of hire, an employee file
continues to grow.
• The longer an employee stays on the job, the
bigger the personnel file.

7. Examples of some of these records include:
• Applications
• Resumes
• Recruiting
• Insurance
• Benefits
• Workers Compensation
• Performance Reviews
• Payroll
• And more…

8. Records Management in Ontario Boosts
Department Performance
• The goal of records management in Ontario is
to lessen the paperwork burdens so human
resource professionals can focus instead on
managing people.

9. Records management creates meaningful
benefits that enhance department operations,
including:
• Cost Reductions
• Time Improvements
• Security Enhancements
• Compliance Improvements

10. Transitioning to Records Management in
Ontario
• The first step in transitioning to a records
management system in Ontario is to assess
the applications and processes currently in
place.
• Any new system should easily integrate within
your current environment.

11. • You should not have to recreate entire
department processes to fit a new system for
records management in Ontario.
• A records management system should fit
within your human resource operating
environment.
• You should not have to change how you do
business to adapt to a records management
application.

12. • Records management in Ontario creates a
more efficient human resource department
with less paper shuffling.
• By reducing the time employees spend on
low-level tasks, automated records
management allows personnel to work on
more essential tasks.

13. • Kevin D'Arcy is VP of Sales and Marketing for
MES Hybrid Document Systems, Ontario's
leading document scanning and document
management supplier. For more information
about Records Management in Ontario, visit
http://www.mesltd.ca/service.html?id=16