1.
Kick Off Meeting
Implementation Microsoft Dynamics 365
Jakarta, 14th February 2018

2.
Kick Off Meeting Agenda
Project
Organization Structure.
Project
Implementation
Methodology
Project
Objective and Goals
Project
Time Frame
Project
Scope Of Work.
Project
Background
Project
Key Success Factor
Project
Communication

3.
Project Background
KNOWLEDGE BASE REPAIR STATUS
ALERTHISTORY CASE STATUS
REAL-TIME CUSTOMER VIEW
REPAIR STATUSREPORTA PROBLEM
Broken pump
Submit
Experienced
On duty
In the area
REAL-TIME CUSTOMER VIEW
REAL-TIME CUSTOMER VIEW
REPAIR STATUS

4.
Project Objectives and Goals
• Increase efficiency through integrated information system and business
processes
• Increase information reliability as a basis for management decision
making
• Increase time efficiency for financial and business processes
• Increase operational control through appropriate segregation of task and
authorization
• Increase cutomer services
• Decrease manual administrative tasks and works
• Optimize on-time delivery service levels
• Create flexible transportation business processes within their supply chain
network

5.
Financial
managment
• General Ledger
• Bank Management
• Account Payable
• Account Receivable
• Fixed Asset
• Cost Accounting
• Budgeting
• Financial Report Using
Management Reporter
Supply chain
management
• Inventory Management
• Product Information
Management
• Inventory Tracking and
Dimensions (Batch/serial
number)
• Inventory Unit & Conversion
• Return Management
• Item Arrival
• Picking List
• Packing Slip anf Delivery Note
Procurement and sourcing
• Vendor Management
• Vendor Trade Agreements
• Purchase Requistion
• Request for Quotation
• Purchase Order Management
• Purchasing Workflows
Sales and Marketing Transportation
Management
• Inbound/outbound
planning
• Plan load hub
consolidation
• Register driver check-in
and check-out
• Container weight and
volume on load
• Multi shipment load
• Shipment Processing
• Vehicle information
management
• Route and rate
management
• Dock management
• Reconcile freight
• Shiping carries
• Transportation costing
Indonesian Tax
Microsoft
Dynamic 365

6.
1
2
3
4
5
DESIGN
VALIDATE
REALIZATION
CONFIGURED TRANSITION

7.
Project Design Configure Validate Transition
• Project Planning Activity
• Workshop
• Business Requirement &
Master Data Collection
• Analysis Fit & GAP
• Blueprint
• Configure System
• Setup & Upload Master
Data
• Develop Test and Script
• Review & Approve Test
Script
• System Testing (Train
the Trainer) - UAT
• Review System Testing
Result
• Prepare Production
Environment
• Collect & Upload
Opening balance
Activities
• Workshop Presentation
• Scenario Transaction
• Blueprint Design &
Approval
• Master Data Printout &
Approval
• Test Scenario
Transaction
• UAT Scenario / System
Testing Approval
• Sign and Approval
Opening Balance
Project Timeline
Realization
• Go Live
• Support
• Sign and Approval Go
Live System
2018 Feb Mar Apr May Jun
Today
Transition
13th Aug
Validation
13th Jul
Configured
21st May
Project Design
5th April
14th Feb – 21st Aug Design
14th Feb – 5th Apr Configure
9th Apr – 21st May
Validate
7th May – 13th Jul Transition
16th Jul- 13th Aug
Realization
2018
Go Live
Jul
Realization
14th Aug
Aug

8.
STEERING
COMMITTEE
DSI & PIL
PROJECT
MANAGER
DSI
PROJECT
MANAGER
PIL
TECHNICAL
CONSULTANT
PIL
FUNCTIONAL
CONSULTANT
PIL
END USER
COORDINATOR
KEY USER COORDINATOR:
Sales Mgt: Alif & Marsio
Proc & Sou : Paolo
Supply Chain : Paolo
Fin: Poltak,
Tax: Darmawan
WMS: Yamaguchi
TMS: Yamaguchi
PROJECT
DIRECTOR
DSI
PROJECT
DIRECTOR
PIL
QUALITY
ASSURANCE
PIL

9.
Time Task Steering
Committee
Project
Manager
Monthly • Project Status
• Project Directions
Weekly • Weekly Project Plan
• Weekly Project Result
Communication Media : Project document, Project Progress / Schedule, and Email / WA group

10.
Critical success factor
DATA
MASTER DATA ⅼ DATA
CLEANCING ⅼ OPENING
BALANCE
MONITORING
EVERY BODY ⅼ MIND THE
TARGET ⅼ COMMITMENT
ACTIVE
80 % ACTIVE
PARTICIPATION ⅼ FULLY
SUPPORT FORM BOD
DOCUMENTATION
FIT & GAP ⅼ DESIGN ⅼ
USER MANUAL – BASIC
INTERNAL

11.
Questions and answers
Microsoft
Dynamics
365

12.
G 365