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Kick Off Meeting
Implementation Microsoft Dynamics 365
Jakarta, 14th February 2018
Kick Off Meeting Agenda
Project
Organization Structure.
Project
Implementation
Methodology
Project
Objective and Goals
Project
Time Frame
Project
Scope Of Work.
Project
Background
Project
Key Success Factor
Project
Communication
Project Background
KNOWLEDGE BASE REPAIR STATUS
ALERTHISTORY CASE STATUS
REAL-TIME CUSTOMER VIEW
REPAIR STATUSREPORTA PROBLEM
Broken pump
Submit
Experienced
On duty
In the area
REAL-TIME CUSTOMER VIEW
REAL-TIME CUSTOMER VIEW
REPAIR STATUS
Project Objectives and Goals
• Increase efficiency through integrated information system and business
processes
• Increase information reliability as a basis for management decision
making
• Increase time efficiency for financial and business processes
• Increase operational control through appropriate segregation of task and
authorization
• Increase cutomer services
• Decrease manual administrative tasks and works
• Optimize on-time delivery service levels
• Create flexible transportation business processes within their supply chain
network
Financial
managment
• General Ledger
• Bank Management
• Account Payable
• Account Receivable
• Fixed Asset
• Cost Accounting
• Budgeting
• Financial Report Using
Management Reporter
Supply chain
management
• Inventory Management
• Product Information
Management
• Inventory Tracking and
Dimensions (Batch/serial
number)
• Inventory Unit & Conversion
• Return Management
• Item Arrival
• Picking List
• Packing Slip anf Delivery Note
Procurement and sourcing
• Vendor Management
• Vendor Trade Agreements
• Purchase Requistion
• Request for Quotation
• Purchase Order Management
• Purchasing Workflows
Sales and Marketing Transportation
Management
• Inbound/outbound
planning
• Plan load hub
consolidation
• Register driver check-in
and check-out
• Container weight and
volume on load
• Multi shipment load
• Shipment Processing
• Vehicle information
management
• Route and rate
management
• Dock management
• Reconcile freight
• Shiping carries
• Transportation costing
Indonesian Tax
Microsoft
Dynamic 365
1
2
3
4
5
DESIGN
VALIDATE
REALIZATION
CONFIGURED TRANSITION
Project Design Configure Validate Transition
• Project Planning Activity
• Workshop
• Business Requirement &
Master Data Collection
• Analysis Fit & GAP
• Blueprint
• Configure System
• Setup & Upload Master
Data
• Develop Test and Script
• Review & Approve Test
Script
• System Testing (Train
the Trainer) - UAT
• Review System Testing
Result
• Prepare Production
Environment
• Collect & Upload
Opening balance
Activities
• Workshop Presentation
• Scenario Transaction
• Blueprint Design &
Approval
• Master Data Printout &
Approval
• Test Scenario
Transaction
• UAT Scenario / System
Testing Approval
• Sign and Approval
Opening Balance
Project Timeline
Realization
• Go Live
• Support
• Sign and Approval Go
Live System
2018 Feb Mar Apr May Jun
Today
Transition
13th Aug
Validation
13th Jul
Configured
21st May
Project Design
5th April
14th Feb – 21st Aug Design
14th Feb – 5th Apr Configure
9th Apr – 21st May
Validate
7th May – 13th Jul Transition
16th Jul- 13th Aug
Realization
2018
Go Live
Jul
Realization
14th Aug
Aug
STEERING
COMMITTEE
DSI & PIL
PROJECT
MANAGER
DSI
PROJECT
MANAGER
PIL
TECHNICAL
CONSULTANT
PIL
FUNCTIONAL
CONSULTANT
PIL
END USER
COORDINATOR
KEY USER COORDINATOR:
Sales Mgt: Alif & Marsio
Proc & Sou : Paolo
Supply Chain : Paolo
Fin: Poltak,
Tax: Darmawan
WMS: Yamaguchi
TMS: Yamaguchi
PROJECT
DIRECTOR
DSI
PROJECT
DIRECTOR
PIL
QUALITY
ASSURANCE
PIL
Time Task Steering
Committee
Project
Manager
Monthly • Project Status
• Project Directions
Weekly • Weekly Project Plan
• Weekly Project Result
Communication Media : Project document, Project Progress / Schedule, and Email / WA group
Critical success factor
DATA
MASTER DATA ⅼ DATA
CLEANCING ⅼ OPENING
BALANCE
MONITORING
EVERY BODY ⅼ MIND THE
TARGET ⅼ COMMITMENT
ACTIVE
80 % ACTIVE
PARTICIPATION ⅼ FULLY
SUPPORT FORM BOD
DOCUMENTATION
FIT & GAP ⅼ DESIGN ⅼ
USER MANUAL – BASIC
INTERNAL
Questions and answers
Microsoft
Dynamics
365
G 365

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Project Implementation D365 Finance Operation Cloud Version

  • 1. Kick Off Meeting Implementation Microsoft Dynamics 365 Jakarta, 14th February 2018
  • 2. Kick Off Meeting Agenda Project Organization Structure. Project Implementation Methodology Project Objective and Goals Project Time Frame Project Scope Of Work. Project Background Project Key Success Factor Project Communication
  • 3. Project Background KNOWLEDGE BASE REPAIR STATUS ALERTHISTORY CASE STATUS REAL-TIME CUSTOMER VIEW REPAIR STATUSREPORTA PROBLEM Broken pump Submit Experienced On duty In the area REAL-TIME CUSTOMER VIEW REAL-TIME CUSTOMER VIEW REPAIR STATUS
  • 4. Project Objectives and Goals • Increase efficiency through integrated information system and business processes • Increase information reliability as a basis for management decision making • Increase time efficiency for financial and business processes • Increase operational control through appropriate segregation of task and authorization • Increase cutomer services • Decrease manual administrative tasks and works • Optimize on-time delivery service levels • Create flexible transportation business processes within their supply chain network
  • 5. Financial managment • General Ledger • Bank Management • Account Payable • Account Receivable • Fixed Asset • Cost Accounting • Budgeting • Financial Report Using Management Reporter Supply chain management • Inventory Management • Product Information Management • Inventory Tracking and Dimensions (Batch/serial number) • Inventory Unit & Conversion • Return Management • Item Arrival • Picking List • Packing Slip anf Delivery Note Procurement and sourcing • Vendor Management • Vendor Trade Agreements • Purchase Requistion • Request for Quotation • Purchase Order Management • Purchasing Workflows Sales and Marketing Transportation Management • Inbound/outbound planning • Plan load hub consolidation • Register driver check-in and check-out • Container weight and volume on load • Multi shipment load • Shipment Processing • Vehicle information management • Route and rate management • Dock management • Reconcile freight • Shiping carries • Transportation costing Indonesian Tax Microsoft Dynamic 365
  • 7. Project Design Configure Validate Transition • Project Planning Activity • Workshop • Business Requirement & Master Data Collection • Analysis Fit & GAP • Blueprint • Configure System • Setup & Upload Master Data • Develop Test and Script • Review & Approve Test Script • System Testing (Train the Trainer) - UAT • Review System Testing Result • Prepare Production Environment • Collect & Upload Opening balance Activities • Workshop Presentation • Scenario Transaction • Blueprint Design & Approval • Master Data Printout & Approval • Test Scenario Transaction • UAT Scenario / System Testing Approval • Sign and Approval Opening Balance Project Timeline Realization • Go Live • Support • Sign and Approval Go Live System 2018 Feb Mar Apr May Jun Today Transition 13th Aug Validation 13th Jul Configured 21st May Project Design 5th April 14th Feb – 21st Aug Design 14th Feb – 5th Apr Configure 9th Apr – 21st May Validate 7th May – 13th Jul Transition 16th Jul- 13th Aug Realization 2018 Go Live Jul Realization 14th Aug Aug
  • 8.
  • 9.
  • 10.
  • 11. STEERING COMMITTEE DSI & PIL PROJECT MANAGER DSI PROJECT MANAGER PIL TECHNICAL CONSULTANT PIL FUNCTIONAL CONSULTANT PIL END USER COORDINATOR KEY USER COORDINATOR: Sales Mgt: Alif & Marsio Proc & Sou : Paolo Supply Chain : Paolo Fin: Poltak, Tax: Darmawan WMS: Yamaguchi TMS: Yamaguchi PROJECT DIRECTOR DSI PROJECT DIRECTOR PIL QUALITY ASSURANCE PIL
  • 12.
  • 13. Time Task Steering Committee Project Manager Monthly • Project Status • Project Directions Weekly • Weekly Project Plan • Weekly Project Result Communication Media : Project document, Project Progress / Schedule, and Email / WA group
  • 14. Critical success factor DATA MASTER DATA ⅼ DATA CLEANCING ⅼ OPENING BALANCE MONITORING EVERY BODY ⅼ MIND THE TARGET ⅼ COMMITMENT ACTIVE 80 % ACTIVE PARTICIPATION ⅼ FULLY SUPPORT FORM BOD DOCUMENTATION FIT & GAP ⅼ DESIGN ⅼ USER MANUAL – BASIC INTERNAL
  • 16. G 365