Word 2010 Skills Page: WD-2 This introductory chapter will introduce students to some of the basic editing features of Microsoft Word 2010, and demonstrate how to change how a document is displayed in the user interface. Students will learn how to save and edit documents, use the spell and grammar checker, use the Thesaurus, change the view and size of a document, use Find and Replace, and add AutoCorrect entries.
Word Skill 1-1: Introduction to Word 2010 Page: WD-3
Word Skill 1-1: Introduction to Word 2010 Page: WD-3; Figure WD 1.1 Microsoft Office 2010 includes many other features that can help further enhance your documents. If you would like to learn more about these features, click the Help icon in the upper-right corner of the Word interface or visit Microsoft Office online through your Web browser. Font —also called the typeface, refers to a set of characters of a certain design. You can choose from several preinstalled fonts available. Paragraph —groups of sentences separated by a hard return. A hard return refers to pressing the key to create a new paragraph. You can assign a paragraph its own style to help it stand out from the rest of the document. Styles —complex formatting, including font, color, size, and spacing, that can be applied to text. Use consistent styles for headings, body text, notes, and captions throughout your document. Styles also can be applied to tables and graphics. Tables —used to organize data into columns and rows. Graphics —photographs, clip art, SmartArt, or line drawings that can be added to documents.
Word Skill 1-1: Introduction to Word 2010 Page: WD-3
Word Skill 1-2: Entering, Selecting, and Deleting Text Page: WD-4
Word Skill 1-2: Entering, Selecting, and Deleting Text Page: WD-4; Figure WD 1.2 To select text in a document, click and drag the cursor across the text. A shaded background appears behind the selected text. Once the text is selected, you can apply commands, such as changing the font or applying the bold effect, to the text as a group. tips & tricks - If you want to edit text you have typed, click in the text to place the cursor anywhere in the document. When you begin typing, the new text will be entered at the cursor point, pushing any existing text out to the right. You also can use the arrow keys to move the cursor around in the document and then begin typing. tell me more - The cursor indicates the place on the page where text will appear when you begin typing. There are a number of cursors that display, but the default text cursor is a blinking vertical line. try this - To select all the text in the document, you can press Ctrl + A on the keyboard.
Word Skill 1-3: Using AutoCorrect Page: WD-5
Word Skill 1-3: Using AutoCorrect Page: WD-5; Figure WD 1.3 You can create your own AutoCorrect entries, as well as modify preexisting ones. AutoCorrect also allows you to check for common capitalization errors. If you find yourself making spelling errors that are not recognized by AutoCorrect, you can add your own entries to the AutoCorrect replacement list. The next time you type the error, Word will automatically correct it for you.
Word Skill 1-3: Using AutoCorrect Page: WD-5 tips & tricks - If you find yourself typing certain long phrases over and over again, you can use the AutoCorrect feature to replace short abbreviations with long strings of text that you don’t want to type. For example, you could replace the text hhspa with Head Over Heels Day Spa. This will not only save you time when typing, but more importantly ensure accuracy in your documents.
Word Skill 1-4: Checking Spelling and Grammar as You Type Page: WD-6
Word Skill 1-4: Checking Spelling and Grammar as You Type Page: WD-6; Figure WD 1.4
Word Skill 1-4: Checking Spelling and Grammar as You Type Page: WD-6 tips & tricks - Although checking spelling and grammar as you type is a useful tool when creating documents, there are times when you may find it distracting. You can choose to turn off checking spelling errors or grammar errors as you type. tell me more - Word will not suggest spelling corrections if its dictionary does not contain a word with similar spelling, and Word will not always be able to display grammatical suggestions. In these cases, you must edit the error manually. If the word is spelled correctly, you can choose the Add to Dictionary command on the shortcut menu. When you add a word to the dictionary, it will no longer be marked as a spelling error.
Word Skill 1-5: Using the Thesaurus Page: WD-7
Word Skill 1-5: Using the Thesaurus Page: WD-7; Figure WD 1.5 Each possible meaning has a list of synonyms and antonyms.
Word Skill 1-5: Using the Thesaurus Page: WD-7 For example, when right-clicking on the word replace and selecting Synonyms from the drop down menu, a list of synonyms for the word replace appears to the right of the menu.
Word Skill 1-5: Using the Thesaurus Page: WD-7 try this - To look up a word using the Thesaurus, you also can Right-click the word, point to Synonyms, and select Thesaurus . . . With the cursor in the word you want to look up, press Shift + F7 on the keyboard.
Word Skill 1-6: Finding Text Page: WD-8
Word Skill 1-6: Finding Text Page: WD-8; Figure WD 1.6
Word Skill 1-6: Finding Text Page: WD-8
Word Skill 1-6: Finding Text Page: WD-8 tips & tricks - If you are more comfortable using the Find and Replace dialog box, you can still use it to search for text in your document. try this: To display the Navigation task pane with the Search tab displayed, you also can: Click the Find button and select Find on the menu. Press Ctrl + F on the keyboard.
Word Skill 1-7: Replacing Text Page: WD-9
Word Skill 1-7: Replacing Text Page: WD-9; Figure WD 1.7 tips & tricks - In addition to text, the Replace command also can operate on formatting characters such as italicized text and paragraph marks. The More >> button in the Find and Replace dialog box displays additional options, including buttons that allow you to select formatting and other special characters in the document. try this - To open the Find and Replace dialog box with the Replace tab displayed, you also can press Ctrl + H on the keyboard.
Word Skill 1-7: Replacing Text Page: WD-9
Word Skill 1-8: Using Views Page: WD-10 tips & tricks - Draft view is useful for checking the placement of page and section breaks in your document. You can easily remove a break in Draft view by selecting the break and pressing the Delete key on the keyboard. tell me more - In Word 2003, the default view for documents was called Normal view and was the same as Draft view. In Word 2007 and Word 2010, Microsoft changed the default view for documents to Print Layout view. try this - To switch views, you also can click the View tab on the Ribbon and select a view from the Document Views group.
Word Skill 1-8: Using Views Page: WD-10; Figure WD 1.8 Word 2010 allows you to view your documents five different ways: Print Layout view —Use this view to see how document elements will appear on a printed page. This view will help you edit headers and footers, and adjust margins and layouts. Full Screen Reading View —Use this view when you want to review a document. Full Screen Reading view presents the document in an easy-to-read format. In this view, the Ribbon is no longer visible. To navigate between screens, use the navigation buttons at the top of the window. To change the options for Full Screen Reading view, click the View Options button. To return to the Print Layout view, click the Close button in the upper=right corner of the window. Web Layout View —Use this view when designing documents that will be viewed onscreen, such as a Web page. Web Layout view displays all backgrounds, drawing objects, and graphics as they will appear onscreen. Unlike Print Layout view, Web Layout view does not show page edges, margins, or headers and footers. Outline View —Use this view to check the structure of your document. In Outline view, you can collapse the document’s structure to view just the top-level headings or expand the structure to see the document’s framework. Outline view is most helpful when you use a different style for each type of heading in your document. Draft View —Use this simplified layout view when typing and formatting text. Draft view does not display headers and footers, page edges, backgrounds, or drawing objects.
Word Skill 1-9: Zooming a Document Page: WD-11
Word Skill 1-9: Zooming a Document Page: WD-11, WD-12; Figure WD 1.9 tips & tricks - As you move the slider, the zoom level displays the percentage the document has been zoomed in or out. When zooming a document, 100% is the default zoom level. If you change the zoom percentage and then save and close the document, the next time you open the document, it will display at the last viewed zoom percentage. If you work on a large monitor at a high resolution and need to display your document at a higher zoom percentage, it is a good idea to return the document back to 100% before sending it out to others.
Word Skill 1-9: Zooming a Document Page: WD-12 try this - You also can change the zoom level through the Zoom dialog box: 1. To open the Zoom dialog box: a. Click the zoom level number next to the zoom slider OR b. Click the View tab. In the Zoom group, click the Zoom button. 2. Click a zoom preset or type the zoom percentage in the Percent: box. 3. Click OK.
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