Instructional document for SAP administration transaction SU01 - Creating and maintaining users in SAP

1. BCO6181 - ERP Applications SU01 Creating and Maintaining Users In SAP Mart Leepin Mart Leepin 3092991

3. Initial User Maintenance Mart Leepin 3092991 1/ Transaction Selection In Navigation field, enter transaction code: su01.

4. Initial User Maintenance Mart Leepin 3092991 2/ Assign User Name In User field, enter: user1; Select: Create or F8.

5. Address Mart Leepin 3092991 1/ Assign Personal Information Mandatory fields need to be specified / entered for Person : In Title field, select a title from the drop down box; In Last name field, enter a last name ; In First name field, enter a first name; Additional Information – Address Fields in the Address Tab belong to Business Address Services (BAS) , which offers functions for managing addresses in applications. Non – mandatory fields can also be maintained, to view additional information regarding these, select the field of interest and press (F1) (SAP Help-NetWeaver 2004 SPS23-2011). Help Links – Creating and maintaining users http://help.sap.com/saphelp_nw04/helpdata/en/52/671191439b11d1896f0000e8322d00/content.htm http://help.sap.com/saphelp_nw04/helpdata/en/e1/120024e74011d2962b0000e82de14a/content.htm 2/ To proceed, select tab: Logon Data.

6. Logon Data Mart Leepin 3092991 1/ Select User Type In User Type field, select: Dialog from the drop down box. 2/ Set Initial Password In Initial password field, enter a password to enable the first logon. In repeat password field, enter password again to confirm. Note: Please take note of password created!

7. Logon Data Mart Leepin 3092991 3/ Set Validity Period In Valid From field: enter the present date; In Valid through field: enter a future date; Additional Information Logon data: Summary of user types Additional Information Logon data: Other fields User group – If a user is allocated to a group this ensures a particular administrator maintains the group only. Accounting Number and Cost Centre – This provides further identification of the user to a business area cost centre (SAP Help-NetWeaver 2004 SPS23-2011). Help Links - Logon data http://help.sap.com/saphelp_nw04/helpdata/en/52/67119e439b11d1896f0000e8322d00/content.htm http://help.sap.com/saphelp_nw04/helpdata/en/22/41c43ac23cef2fe10000000a114084/content.htm 4/ To proceed, select tab: Defaults. Type Purpose Dialog Individual, interactive system access. System Background processing and communication within a system (e.g. such as RFC users for ALE / Workflow). Communication Dialog-free communication for external RFC calls. Service Dialog user available to a larger, anonymous group of users. Reference General, non-person related users that allows the assignment of additional identical authorizations, such as for Internet users created with transaction SU01. No logon is possible.

8. Defaults Mart Leepin 3092991 1/ Set Defaults Default settings for start menu, language, decimal, date, time formats can be adjusted to suit user preference as well as output devices. Help Links - Defaults http://help.sap.com/saphelp_nw04/helpdata/en/52/6711df439b11d1896f0000e8322d00/content.htm 2/ To proceed, select tab: Parameters.

9. Parameters Mart Leepin 3092991 1/ Set Parameters Certain fields in SAP have a Parameter ID (PID). If a field has a PID, the field can be specified under the Parameter ID column and a default value can be specified for this field under the Parameter Value column. To determine if a field has a PID, select the field, press F1 and select the technical information button, if there is a PID, this will be displayed with field information. (SAP Help - NetWeaver 2004 SPS23 - 2011), (SAP for MIT – Getting started 2001, User Profile Parameters Wiki 2007). Help Links - Parameters http://help.sap.com/saphelp_nw04/helpdata/en/52/6711df439b11d1896f0000e8322d00/content.htm http://web.mit.edu/sapr3/docs/webdocs/getstarted/gsSETTINGS.html http://wiki.sdn.sap.com/wiki/display/HOME/User+Profile+Parameters 2/ To proceed, select tab: Roles.

11. Roles Mart Leepin 3092991 1 / Select Role Under Role column header, select: the search box on the right . 2/ Select Role In Single role field, enter: * Select:

12. Roles Mart Leepin 3092991 3/ Select Role Scroll down through the Single roles List. Select / Tick : SAP_BC_DWB_ABAPDEVELOPER - ABAP Developer Select: 4/ Set Validity Period In Valid From field: enter the present date; In Valid to field: enter a future date; Select: Save.

13. Roles Mart Leepin 3092991 5/ Confirm Creation Of New User After saving we should be back to User Maintenance Initial screen as above. User1 is now saved and complete with a role. This can be checked by logging on with ID: User1 and the Password created previously. To proceed, select: SAP logon pad. 5/ Roles After saving we should be 6/ Logon As New User In User field: Enter: user created; In Password field, Enter: password created; Press Enter ; Enter: New password and Repeat Password; Select:

14. Roles Mart Leepin 3092991 Explore the user menu for your new user created! Help Links & Example - Roles http://help.sap.com/saphelp_nw04/helpdata/en/52/671285439b11d1896f0000e8322d00/frameset.htm http://help.sap.com/saphe_nw04/helpdata/en/c5/726ee5d803da43857584bb4daa9ddd/frameset.htm http://www.b-eye-network.com/view/3768

15. Additional Tasks – User Copy Mart Leepin 3092991 1/ Choose Source User In User field: Enter User name to be copied from; Select Copy. 2/ Choose Details To Copy From Source User In To field: Enter New User name to be copied to; Select: corresponding info. check boxes you wish to copy to the new user; Select Copy ; Amend: Address, Logon Data as required and Save; Your new copied user is created!

16. Additional Tasks – Password Reset Mart Leepin 3092991 1/ Choose User To Reset In User field: Enter User name whose password is to be changed; Select Change password. 2/ Reset Password In New Password field: Enter new password; In Repeat Password field: Confirm password; Select:

17. References Mart Leepin 3092991 SAP for MIT – Getting started , 2001, Instructional documentation, Massachusetts Institute of Technology, viewed 20 th April 2011, http://web.mit.edu/sapr3/docs/webdocs/getstarted/gsSETTINGS.html ; SAP Help - NetWeaver 2004 SPS23 , 2011, SAP Help Portal, viewed 20 th April 2011, http://help.sap.com/ ; SAP Developers Network Wiki 2007, User Profile Parameters , wiki article, 01 st March, viewed 28 th April 2011, http://wiki.sdn.sap.com/wiki/display/HOME/User+Profile+Parameters . Houze, G. 2007. SAP R/3 Security: Would You Like Roles With That Logon?, online article, viewed 01st May 2011, http://www.b-eye-network.com/view/3768