More Related Content Similar to Hurricane Preparedness - Are You Ready? (20) Hurricane Preparedness - Are You Ready?1. Click Through to Learn About Hurricane Preparedness
Hurricane Season is upon us. Are you ready?
Take 5 minutes to find out 5 things you can do to prepare.
Help staff be personally prepared.
Conduct/update BIA, assess risks
Train staff to respond to incident.
Don’t wait, pre-stage what you can.
Involve HR with Incidence Response Team.
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
2. Planning for your people is the first step in hurricane preparedness
Tip #1: Help staff be personally prepared
The more prepared personnel are with their family situations during an
emergency, the more likely they will be ready to help the business.
Provide coaching to your staff on the importance of having:
Emergency “go bags” (including water, food, clothing,
medication, lighting, company-issued debit cards, etc.)
Pre-planned locations for a family to meet in the event of an
evacuation
Multi-layered communications methods in case wired and
wireless voice communications are interrupted.
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
3. Planning for your people is the first step in hurricane preparedness
Tip #2: Conduct/update BIA, Risk Assessment
The BIA and Risk Assessment will help you:
Better adapt to any situation
Assess vulnerability and risk
Evaluate situational awareness (locational, proximal risk)
Understand the needs of employees, customers and vendors
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
4. Planning for your people is the first step in hurricane preparedness
Tip #3: Train staff how to respond to an incident
Your business continuity planning team should:
Focus on communications, awareness and training of the response
team
Conduct scenario-based exercises
Test the way you recover, recover the way you test
Re-examine staff roles. If you have downsized, who will take
additional duties?
Review vendor readiness. Your preparedness depends on their
preparedness.
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
5. Planning for your people is the first step in hurricane preparedness
Tip #4: Don’t wait, pre-stage what you can
If at risk of being impacted by a hurricane, don’t wait until the last 24
hours to take action
To minimize risk:
Watch weather report predictions
Proactively move personnel whose business functions can be suspended out
of harm’s way
Shift work processes to alternate locations if possible
Augment staff with alternative staff cross-trained or 3rd party resources
Move assets that can be relocated so they are already in place in a secondary
location when the event occurs.
Proactive steps and pre-positioning people and other resources can
limit your vulnerabilities.
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
6. Planning for your people is the first step in hurricane preparedness
Tip #5: Involve HR with Incidence Response
Team
During emergency HR Personnel can help determine:
Total number of persons injured
Type of injuries sustained
Current disposition of the injured
Current status of family notifications
Where staff is being deployed
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
7. A trio of tools to help prepare and manage for disaster
BIA Professional® + Incident Manager® powered by WebEOC + NotiFind ®
BIA Professional ®
This web-based survey tool, generates
a business impact analysis of your
financial and operations vulnerabilities
•Identify priority areas
•Pinpoint dependencies
•Foundation for recovery strategies
•Risk Assessment
•Staff skillset and deployment
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
8. A trio of tools to help prepare and manage for disaster
®
BIA Professional + Incident Manager ® ®
powered by WebEOC® + NotiFind ®
This virtual Emergency Operations Center
(EOC) helps you focus on four key areas:
•Safety of your people
•Status of critical processes
•Status of locations affected
•Goal of getting your organization back up
and running
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
9. A trio of tools to help prepare and manage for disaster
BIA Professional® + Incident Manager® powered by WebEOC + NotiFind ®
BIA Professional ®
This tool provides effective communication so you
can manage the situation, reduce confusion and
resume operation
•Alert tens, hundreds, or thousands of people
•Takes alternative action if key employees
unavailable
•Confirms safety and reports to management
•Provides scalable and flexible replacement for
hotlines and bulletin boards
© 2012 SunGard Privacy Policy Terms of Use sungardas.com
10. Confidentiality Statement
Copyright ©2012 by SunGard Availability Services (or its subsidiaries, “SunGard”). All rights reserved. No parts of this document
may be reproduced, transmitted or stored electronically without SunGard’s prior written permission.
This document contains SunGard's confidential or proprietary information. By accepting this document, you agree that: (A)(1) if
a pre-existing contract containing disclosure and use restrictions exists between your company and SunGard, you and your
company will use this information subject to the terms of the pre-existing contract; or (2) if no such pre-existing contract exists,
you and your Company agree to protect this information and not reproduce or disclose the information in any way; and
(B) SunGard makes no warranties, express or implied, in this document, and SunGard shall not be liable for damages of any kind
arising out of use of this document
Trademark Information: SunGard and the SunGard logo are trademarks or registered trademarks of SunGard Data Systems Inc.
or its subsidiaries in the U.S. and other countries. All other trade names are trademarks or registered trademarks of their
respective holders.
10