What’s Redundant, Obsolete, and Trivial Content (ROT) What’s Not?

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This session will help you determine what information is “redundant, obsolete, and trivial (ROT)” so that you can trim the fat and operate your decision-making and IG more effectively.

Technology

What's Redundant, Obsolete, and Trivial Content
(ROT) What's Not?

3
Steve Studer
Enterprise Sales Director – Pacific NW
Zia Consulting
sstuder@ziaconsulting.com

About Zia Consulting
•Our mission is to provide ECM
planning, design, implementation,
and support services
•Award-winning, platinum system
integrator of multiple technologies
•Founded in 2003 in Boulder,
Colorado
4

Today’s Discussion: What’s Considered ROT?
List examples of the
most common content
that is:
• Redundant
• Outdated
• Trivial
5

Let’s Play Content Feud with Steve Studer
Name the top eight questions to ask to help identify ROT?
6
• How may duplicate filenames can
you identify?
• What is the file size, file hash,
content hash?
• What systems and user need
access?
• What is preferred format?

Let’s Play Content Feud with Steve Studer
Name the top eight questions to ask to help identify ROT?
7
• How may duplicate filenames can
you identify?
• What is the file size, file hash,
content hash?
• What systems and user need
access?
• What is preferred format?
• How old is it?
• When was it last accessed?
• What is the business impact of
keeping it?
• What is the legal aspect of keeping
it?

Name the top six most common
places you’ll find content ROT?
1.Email
2.Shared files
3.SharePoint- collaboration systems
4.Paper
5.ECM systems
6.Line of Business applications
8
Let’s Play Content Feud with Steve Studer

Name the top four types of
content that produce ROT?
1. Email
2. Images– invoices
3. Office Documents
Word, Excel, PPT, PDF
4. Multimedia files
9
Let’s Play Content Feud with Steve Studer

What are the top three
reasons to reduce ROT?
1.Risk to reputation
2.Build trust
3.Greater efficiencies
10
Let’s Play Content Feud with Steve Studer

11
Best practices for
ROT cleanup
-- Tim Cook, CEO
Apple
“What kind of
world do we
want
to live in?”

Best Practices on Cleaning up ROT
Assess – Identify content upstream and
downstream processes and decide:
• Should content be managed in place or migrated?
• What access controls should be applied?
• What retention policies are needed?
• How to communicate the disposition process?
12

Best Practices on Cleaning up ROT
Simplify – Apply content identifiers that allow
information to be traced back to its source
• Auto classify content using document and metadata
tags
• Surface data points early
• Apply consistent processes for tagging and
classification
13

Questions?
Steve Studer
Enterprise Sales Director – Pacific NW
Zia Consulting
sstuder@Ziaconsulting.com

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Imagine a world where information flows as swiftly as thought itself, making decision-making as fluid as the data driving it. Every moment is critical, and the right tools can significantly boost your organization’s performance. The power of real-time data automation through FME can turn this vision into reality. Aimed at professionals eager to leverage real-time data for enhanced decision-making and efficiency, this webinar will cover the essentials of real-time data and its significance. We’ll explore: FME’s role in real-time event processing, from data intake and analysis to transformation and reporting An overview of leveraging streams vs. automations FME’s impact across various industries highlighted by real-life case studies Live demonstrations on setting up FME workflows for real-time data Practical advice on getting started, best practices, and tips for effective implementation Join us to enhance your skills in real-time data automation with FME, and take your operational capabilities to the next level.

From Event to Action: Accelerate Your Decision Making with Real-Time Automation

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Partners Life - Insurer Innovation Award 2024

The Digital Insurer

The value of a flexible API Management solution for Open Banking Steve Melan, Manager for IT Innovation and Architecture - State's and Saving's Bank of Luxembourg Apidays New York 2024: The API Economy in the AI Era (April 30 & May 1, 2024) ------ Check out our conferences at https://www.apidays.global/ Do you want to sponsor or talk at one of our conferences? https://apidays.typeform.com/to/ILJeAaV8 Learn more on APIscene, the global media made by the community for the community: https://www.apiscene.io Explore the API ecosystem with the API Landscape: https://apilandscape.apiscene.io/

Apidays New York 2024 - The value of a flexible API Management solution for O...

apidays

Following the popularity of "Cloud Revolution: Exploring the New Wave of Serverless Spatial Data," we're thrilled to announce this much-anticipated encore webinar. In this sequel, we'll dive deeper into the Cloud-Native realm by uncovering practical applications and FME support for these new formats, including COGs, COPC, FlatGeoBuf, GeoParquet, STAC, and ZARR. Building on the foundation laid by industry leaders Michelle Roby of Radiant Earth and Chris Holmes of Planet in the first webinar, this second part offers an in-depth look at the real-world application and behind-the-scenes dynamics of these cutting-edge formats. We will spotlight specific use-cases and workflows, showcasing their efficiency and relevance in practical scenarios. Discover the vast possibilities each format holds, highlighted through detailed discussions and demonstrations. Our expert speakers will dissect the key aspects and provide critical takeaways for effective use, ensuring attendees leave with a thorough understanding of how to apply these formats in their own projects. Elevate your understanding of how FME supports these cutting-edge technologies, enhancing your ability to manage, share, and analyze spatial data. Whether you're building on knowledge from our initial session or are new to the serverless spatial data landscape, this webinar is your gateway to mastering cloud-native formats in your workflows.

Cloud Frontiers: A Deep Dive into Serverless Spatial Data and FME

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What’s Redundant, Obsolete, and Trivial Content (ROT) What’s Not?

1. 1

2. What's Redundant, Obsolete, and Trivial Content (ROT) What's Not?

3. 3 Steve Studer Enterprise Sales Director – Pacific NW Zia Consulting sstuder@ziaconsulting.com

4. About Zia Consulting •Our mission is to provide ECM planning, design, implementation, and support services •Award-winning, platinum system integrator of multiple technologies •Founded in 2003 in Boulder, Colorado 4

5. Today’s Discussion: What’s Considered ROT? List examples of the most common content that is: • Redundant • Outdated • Trivial 5

6. Let’s Play Content Feud with Steve Studer Name the top eight questions to ask to help identify ROT? 6 • How may duplicate filenames can you identify? • What is the file size, file hash, content hash? • What systems and user need access? • What is preferred format?

7. Let’s Play Content Feud with Steve Studer Name the top eight questions to ask to help identify ROT? 7 • How may duplicate filenames can you identify? • What is the file size, file hash, content hash? • What systems and user need access? • What is preferred format? • How old is it? • When was it last accessed? • What is the business impact of keeping it? • What is the legal aspect of keeping it?

8. Name the top six most common places you’ll find content ROT? 1.Email 2.Shared files 3.SharePoint- collaboration systems 4.Paper 5.ECM systems 6.Line of Business applications 8 Let’s Play Content Feud with Steve Studer

9. Name the top four types of content that produce ROT? 1. Email 2. Images– invoices 3. Office Documents Word, Excel, PPT, PDF 4. Multimedia files 9 Let’s Play Content Feud with Steve Studer

10. What are the top three reasons to reduce ROT? 1.Risk to reputation 2.Build trust 3.Greater efficiencies 10 Let’s Play Content Feud with Steve Studer

11. 11 Best practices for ROT cleanup -- Tim Cook, CEO Apple “What kind of world do we want to live in?”

12. Best Practices on Cleaning up ROT Assess – Identify content upstream and downstream processes and decide: • Should content be managed in place or migrated? • What access controls should be applied? • What retention policies are needed? • How to communicate the disposition process? 12

13. Best Practices on Cleaning up ROT Simplify – Apply content identifiers that allow information to be traced back to its source • Auto classify content using document and metadata tags • Surface data points early • Apply consistent processes for tagging and classification 13

14. Questions? Steve Studer Enterprise Sales Director – Pacific NW Zia Consulting sstuder@Ziaconsulting.com

What’s Redundant, Obsolete, and Trivial Content (ROT) What’s Not?

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