2. Introduction
Tell us about Your:
•Name
•Branch
•IEEE Student Branch Position
•What do you plan to do truly great for and with your
Branch this year?
•What is your number one goal this year?
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4. Branch Planning
Goals Events Evaluate The
Brainstorm! Plan!
Consider
constraints
Your Annual Branch Plan is the result!
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5. Branch Planning
Five Rules of Brainstorming:
•1. Any ideas are valid (even wacky ones).
•2. Write everything down.
•3. Don’t criticize or evaluate.
•4. Don’t be a salesperson.
•5. Ideas form in molecules, so don’t
be afraid if everyone is silent
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6. Branch Planning
--- Evaluate the results before ---
• Is there enough interest? .. (Questionnaire ... )
• What resources are needed? ..
• Will it achieve goals? .. remember your main goals!
• What are the constraints of the Branch? (time,
money, university, people)
• Take the attractive alternatives and ITERATE (WBS)!
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7. DEFINE WORK SCOPE
•Constrains
•Limits you can’t cross (Boundaries)
•Take in consideration how many days, number of
attendees, potential, money ..
•Define your Audience
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8. Work Breakdown Structure
(WBS)
•Divide/breaking a complex project into individual
tasks in hierarchal structure.
• Each Institution uses its own
terminology for classifying it’s
WBS components.
•More details will add more
Accurecy.
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9. Recommended Structure
•Financial tasks
–(e.g.)Income, outcome .. subtasks
•Marketing tasks
–(e.g.) Online marketing campaign,
Inside university campaign subtasks
•Technical tasks
–(e.g) Website designing, event
video designing subtask
•Operational tasks
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IEEE Region 8 Student Branch and GOLD – IEEE SB Leuven
10. Time to start the action
•Once you decide on a plan, put it into action!
• Assign people to duties
• Set a timeline, and milestones to be achieved
• Be REALISTIC!!
• Establish your financing and cash-flow
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11. •If you are coordinating some event, let people do their jobs.
• Keep people communicating with short status meetings
• Compliment people on accomplishments (a key to motivated
volunteers
• Plan for the unexpected! Murphy’s Law…
• Reward yourselves when it is all over
• Learn from your mistakes and leave documentation for future
officers!
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12. Remember ...While event in action
•Always say WHY ?? .. To be goal oriented!
•Work as team.. TEAM BUILDING is the base of
successful events
•TIMELINE AND DEADLINES
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14. Fundraising
There are four main sources for $$:
•Money from Branch Plan, and Rebate from Annual
Report
• Fundraising events or activities
• University (Department Head, Dean, Student’s
Association, Engineering Student’s Association, ..)
• IEEE
Local Section, Region, S-PACs and S-PAVes
• Local Industry
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15. Workshop Exercise
•Develop a plan for an event to be organized in your
Branch
Select a scribe - record ideas
Brainstorm ideas for an activity
Decide on an activity based on ranked ideas
Develop an action plan & WBS (Who does what
by when?)
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16. ¿Questions?
Thanks for your attention…
Contact me on
Email: mu.kh.mustafa@ieee.org
Facebook: mukhmustafa
Twitter: @mukhmustafa
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