Moving Content to the Cloud? How do you sell it to organizational stakeholders? If you use it, please credit the author.

1. Business Value Realization of
Enterprise Cloud Storage & Collaboration
From Vision to Roadmap
© Copyright 2015 Value Realization Inc.

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1. Associate the Problem
3. Paint the Vision
4. Present Business Value Realized – How?
5. Present Vision Execution, Rollout Strategy & Estimated Milestones.
6. Q & A Session
Roadmap to Business Buy-in And Adoption

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Associate the Problem…..
Content redundantly scattered across various
applications/systems, both inside and outside
Organizational purview.

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Paint the Vision….
Single Content Storage Repository

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Business Value Realized – How?
Scattered Content and Chaos in
Access to Relevant Content
Single Location for Global
Organization
Redundancy minimized by estimated. 95%
Today Single Content Storage Repository Business Value+
High Risk to Global IP Visibility, Consolidation
99% Risk factors eliminated by relocating to
Corp Standardized plarform.
Costly and Slow turnaround Cheaper & on-demand
80% Reduction in Storage Costs.
From IT bottle neck  Business Agility
Location Constraints Cloud accessibility Faster Customer Responsiveness
Hardware Dependent Multiple Device Accessibility Reduced cost + Business Agility
Constrained to emails. Multiple channels
2X increase in people Productivity & Efficiency.
Practical “Lean & Agile” Culture in Play
Lack of automation automation 2X increase in people Productivity & Efficiency

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Business Value Realization
Inability to trackback versions and
collaborate effectively
Versioning and Locking
2X increase in people Productivity &
Efficiency
Lack of Adequate Security
Controls
Advanced User Controls
Increased Compliance and promoting
Responsible User Behavior.
Fragmented OpEx Integrated
85% Reduction in integrated costs (Security,
infrastructure, cost of compliance etc.)
Business Latency by virtue of
Overburdened IT
Business governed Content
Seamless collaboration
2X Business agility , competitive advantage
in Customer responsiveness.
Today Single Content Storage Repository Business Value+

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Box as a Single Content Repository
This figure is for illustrative purpose only. It is not intended to represent any architecture.
Enterprise Global Security Policy Enforcement
External users access Box
Via Box Security Layer
Internal users with Corporate
Network access to all apps per
Access policies.
SAM

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Roadmap : a 3-pronged approach to Global Adoption.
1. Individual User Onboarding
 Individual users on boarded giving access to application
 Focus: < your own>.
 Challenges: <What are key challenges>
2. Business (Process) Group Onboarding
 Business groups on boarded in controlled fashion
 Focus: Lean & Agile methodology to enable business needs for new content creation and collaboration.
 Challenges : <>
3. Content Migration
 Migrate Share Drives to Box.
 Focus : Make legacy and operational content available on platform for users.
 Challenges : Paradigm shift in moving to cloud, and effective introduction agile and lean culture across
organization. An area only real experts can deal with, not for those who “go by the book”.
Global Adoption
Business

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Rollout Strategy.
Q4 20XX Q1 20XX Q2 20XX Q3 20XX Q4 20XX Q1 20XX
Business
Groups
Period
Users
Shared
Drives*
Approx. 200 2180 ongoing On going
100% of
employees
100% of
employees
Business Development
(NAMR,UK, Madrid)
Legal (Phase1)
D&E
Asia -PAC
Government
Affairs
Others Others
All major
groups
Not started Legal (Phase1)
Estimated 6
servers / Qrtr
19 Servers
Content on Box
* Estimated and critically dependent on business engagement, initiative funding. IT will lead in facilitating
and coordinate efforts.

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Questions
Contact info@ValueRealizationInc.com
www.ValueRealizationInc.com
408.337.2633
Your Partner in Digital Transformation™.

11. P. 11 |Copyright :Value Realization Inc.
IT researchers are all in agreement: Unstructured data accounts for at least 80 percent of
all enterprise data; this is according to IDC, Forrester and Gartner. Furthermore, the
unrelenting growth of data and files outside databases is accelerating. - Jul 3, 2013
http://www.eweek.com/storage/slideshows/managing-massive-unstructured-data-troves-
10-best-practices
95% of our functions are around documents / email notes . As opposed to logging into ‘a
business system’ and filling out forms/ fields (My guestimate)
Documents and Emails - #1 Productivity & #1 Information Security Risk Candidates.
Yet invite relatively less priority and applications offer very minimal capabilities that offer
Business-friendly controls to increase Productivity and promote Safety related Behavior in
our use of documents / email notes in comparison to platform security.
Backup Slide: Some Facts