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1. HUMAN RESOURCE
INFORMATION SYSTEM
INTRA - INTER ORGANIZATION HUMAN
RESOURCES MANAGEMENT SOLUTIONS
Human Resource Information System is aimed to integrate the activities of Human
Resource Department of ABC LTD (ABC LTD).
The Human Resource Information System maintains the following core
activities and core processes of ABC LTD
1. Personal Information Management
2. Personal Training Management
3. Recruitment Process Management
4. Project Management
The information collected through the above activities will be maintained in a
centralized server and could be accessed through the Internet.
The company has decided to create a corporate intranetwork to connect all offices
and their network would also be utilized in case of implementation. The information
collected through this management and process related activities are maintained
as folios.
PERSONAL INFORMATION MANAGEMENT
This management process is to maintain the details of employees who are working
at ABC LTD as well as employees who are working in various client concerns.
The information will be maintained by HR Managers of all ABC LTD and its units.
Employee details that would be sent abroad and other concerns other than clients
of ABC LTD would also be managed.
PERSONAL TRAINING MANAGEMENT
Employee will be given regular training on need in the latest advanced areas. The
training management maintains a folio on the various topics on which the training
is provided.
It is also maintains the details of the employee who underwent/is undergoing /will
be undergone training. The training has been classified into three categories.
• In-house training
• Offshore training
• Abroad training
The training management also maintains information about the guest lectures as
well as lecturers.

2. RECRUITMENT PROCESS MANAGEMENT
It creates a folio relating to Recruitment Process. There are three different
methods to recruit employees.
They are
• Through direct recruitment
• Through campus interviews and
• Absorbing project trainees
Direct Recruitment
Direct Recruitment is done on the net. Resumes of candidates are received as either directly or by
mail/e-mail/fax/courier. If they found eligible for interview they would be mailed indicating an user
name, password and date of interview.
The candidate has to log on into the ABC LTD server and he will be given a set of questions
(mostly of objective type). He has to answer those questions and the HR Manager will process his
papers. The process may include further interviews, direct appointment.
Campus Interviews
Employees are appointed by conducting interviews at college campus. The profile of the students
who are interviewed is maintained. Is also maintains the details of the college. The selected
candidates will first be given training in their respective areas and then they are put up in anyone
of its developing unit.
Absorbing Project Trainees
The Project Trainees could also be hired by the ABC LTD concern, if their project performance is
well.
PROJECT MANAGEMENT
The details of all projects done by ABC LTD are maintained. The projects are
classified into two categories.
• Offshore Projects
• Onsite Projects
In case of onsite project employees will be sent to the client concern. Offshore projects
are developed in any one of the developing units. All project-related information is
maintained.
It also maintains the details of the clients who have consulted for their project work. It
includes the client organization and nature of consultancy.
The information belonging to the students who request to work as project trainees are
also maintained. That includes the profile of the student as well as the project to which he
is sent. It also maintains the student’s college information.
The Human Resource Information System comprises of a login screen And 2
modules
There are basically 2 modules
User module
Administration module
Reports

3. User module exits for
Recruitment process
Company details
RECRUITMENT PROCESS
DIRECT INTERVIEW
CAMPUS INTERVIEW
ABSORBING TRAINEE
ADMINISTRATION MODULE EXITS FOR
PROJECT MAINTENANCE
COMPANY DETAILS
EMPLOYEE DETAILS
RECRUITMENT PROCESS
RESUME MANAGEMENT
REPORTS GENERATED FOR
EMPLOYEE DETAILS
PROJECT TRAINING
RECRUITMENT REPORT
ONLINE EXAM REPORT
COMPANY DETAILS
RESUME DETAILS
SYSTEM STUDY
System study is a process that is to be done before any project begins .this will held to understand
how the existing system is functioning and what are the drawbacks in it once the drawbacks have
been identified it will be easy to design the new system avoiding these drawbacks also system
study should explain what is the need for computerization.
Existing system
The existing system is computerized only but company details has been collected in a form and not
stored in database it need to process more as ABC LTD is developing company the drawback of existing
system is the only company details are maintained is client validation it make to move to proposed
system. The existing system is about the details about the company as it is done during period of
company development
The company many branches and the details are not maintained in the existing system. The
employee details are maintained in the ledger this makes the more time to take and maintaining is
very tough to do the existing system has many disadvantage. this makes move to the proposed
system.

4. PROPOSED SYSTEM
The proposed system consists of the main processing of the company.
The employee details of the company the recruitment processing of the
company ABC LTD., as the ABC LTD is the software company in
Chennai it need the maintenance of the company.
The recruitment is made as per examination conducted by the company
in the on-line of the ABC LTD. The company also conducted campus
interview many colleges in the state the processing wholly done to the
branches of the ABC LTD
The branch companies of the ABC LTD is at maduari, trichy,
coimbatore and triplicane. The each branch has is main processing in
the company details and employee details recruitment processing and
project details of the company. the personal management system has
the both client side and organization view.
The proposed system reduces the burden of the selection committee
the ABC LTD also the system will be enable easy storage and retrieval
of the data maintained in the system.
PROPOSED SYSTEM REQUIREMENTS
PROPOSED SYSTEM SOFTWARE REQUIREMENTS
Server : Windows 2000 and Client
Client : Windows Client
Software : ASP.NET
Database : Oracle / SQL SERVER / Access
PROPOSED SYSTEM HARDWARE REQUIREMENTS
• PIII and Above with 256 MB RAM
• 40 GB HDD
• Digital Color Monitor
• Key Board, Mouse

5. DATABASE TABLES
EMPLOYEE MASTER
FIELD NAME DATA TYPE SIZE RECURIMENT CAMPUS
Emp_code(pk) Integer 3 FIELD NAME DATA TYPE SIZE
Empname Text 30 REC CODE(pk) Integer
Email_id integer 20 Name Text 10
Qualification Text 20 Coll_name Text 30
Pre_exp_det Text 50 Coll_add Text 30
Pre_exp Text 50 D_of_inter Date
Blood group Text 5 Performance Text 30
D_o_b Date Placement area Text 20
Job_code Integer 50 Areaof train Text 20
Job_nature Text 50 Ref_by Text 20
Marr_status Text 1
Refre_by Text 30 RECRUITMENT PROJECT
Present address Text 50 Field name DATA TYPE SIZE
Permanent address Text 50 Rec code(pk) Integer 10
Photo file Image Name Text 20
Pro_tittle Text 20
Pro_language Text 10
EMPLOYEE TRAINING DETAILS Pro_place Text 30
FIELD NAME DATA TYPE SIZE Proj from_date Date
Emp code(pk) Text 3 Proj_status Text 20
Email Text 5 Proj_to_date Date
Job code Integer 3 Date_of_inter Date
Train category Text 20
Train place Text 10
Train from date Date PROJECT_MASTER
Train to date Date FIELD NAME DATA TYPE SIZE
Train person Text 20 Proj_code(pk) Integer 10
Proj _cat Text 20
Pro_place Text 20
Client name Text 20
RECURITMENT MASTER Client nature Text 20
FIELD NAME DATA TYPE SIZE Proj_name Text 30
Rec code(pk) Text 3 Proj_area Text 20
Name Text 20 Proj_from_date Date
Email Text 5 Proj_to_date Date
Address Text 20
Qualification Text 20
COMPANY_DETAILS
FIELD NAME DATA TYPE SIZE
RECURIMENT_DIRECT Comp_code(pk) Integer 20
FIELD NAME DATA TYPE SIZE Comp_name Text 20
Rec code (pk) Integer 3 Comp_add Text 60
Name Text 10 Comp_city Text 30
Resume by Text 20 Comp_area Text 30
Passwd Text 10 Mail_id Text 20
Date of interview Date Md_name Text 20
Marks obtained Integer 10 Yr_of_origin Date
Referance by Text 10