Do you give your employees the licence to print freely, print whatever they want, how they want (in colour or black & white, single or double sided…)? However, this ‘free’ printing strategy can have a staggering impact on print related costs including paper, toner, cost of maintenance and support. In today’s organisations, employees print on average 60 pages a day or 12,000 sheets a year. Multiply this by the total number of employees in a single firm and you can get an idea of the impact. Add the indirect expenses mentioned above and you will find these costs mounting up to 3% of your total profit. So just how can you reduce and manage your organisation's printing costs?

1. Don’t let your printing costs
get out of hand!
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2. Licence to print freely – but what about the costs?
• Do you give your employees the licence to print
freely, print whatever they want, how they want (in
colour or black & white, single or double sided…)?
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3. Licence to print freely – but what about the costs?
• This ‘free’ printing strategy can have a staggering
impact on print related costs including paper, toner,
cost of maintenance and support.
www.nikecsolutions.com

4. Licence to print freely – but what about the costs?
• In today’s organisations, employees print on average 60
pages a day or 12,000 sheets a year. Multiply this by the
total number of employees in a single firm and you can
get an idea of the impact.
• Add the indirect expenses mentioned above and you will
find these costs mounting up to 3% of your total profit*.
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5. Print management software – manage your costs
• Whatever the size of your firm, print management
software provides you with an accurate insight on
activities on a global, departments or user level:
• Who is printing what?
• For which customer, if any?
• On which device?
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6. Print management software – manage your costs
• It helps make informed decisions to optimise the
print infrastructure and keep costs down.
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7. Print management software – manage your costs
• Additionally, research shows that as soon as a user is
aware that their prints are being tracked, the number
of documents printed is reduced significantly.
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8. Rule based printing – defining the printing rules
• Print management solutions provide specific functions
such as rule based printing.
• When implemented, users are, for example,
automatically defaulted to printing all emails and
internet pages in black and white and in duplex and still
have the choice for the other documents.
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9. Rule based printing – defining the printing rules
• An automatic re-routing action can direct large print jobs
of over 15 documents to dedicated print rooms which
are equipped to handle these large volumes. This alone
can save firms up to 25% on print related costs and
effectively changes the user’s printing behaviour.
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10. Pull printing – stop automatic printing & reduce waste
• Rather than being printed off immediately and left on
the printer to be picked up or in many cases
abandoned, with pull printing, documents are only
released upon user authentication.
• Users therefore get a second chance to decide
whether to print the job or delete this from the
printer server if it is no longer required.
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11. Pull printing – Security
• Additionally it ensures that the printed document is
retrieved by its rightful owner, which is essential in
environments where the information must remain
confidential.
• Therefore Secure printing reduces the printing
volume by up to 15% and improves security at the
same time.
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12. Tracking charges for clients re-billing
• The cost recovery feature, provided by the most advanced
print management solutions, tracks and monitors print
related expenses and automatically allocates them to a
legal case file, a project or a client account for re-billing.
• When linked to an accounting system, such functionalities
can go as far as automating the invoicing procedure,
effectively transforming the Multi-Functional Printer from a
cost centre into a revenue source.
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13. Conclusion
• Ultimately print management allow firms to:
• Review and control their entire print environment
• Drive users to change their printing habits
• Increase cost efficiency for higher profitability
• Become environment friendly.
• The benefits are almost instantaneous and over time, firms can
reduce costs by up to 40%, thus boosting their profit levels.
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14. Contact
For more information please visit www.nikecsolutions.com
Address:
52-54 Gracechurch Street,
London, EC3V 0EH
Contact numbers:
Tel: +44 (0) 20 7621 2350
Fax: +44 (0) 20 7621 2360
Email:
info@nikecsolutions.com
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