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Principles of hr management ppt slides

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Principles of hr management ppt slides

  1. 1. 1www.exploreHR.org Fundamentals of HR Management
  2. 2. 2www.exploreHR.org You can download these excellent slides at : www.HR-Management-Slides.com
  3. 3. 3www.exploreHR.org Training Agenda 1. HR Management : An Overview 2. HR Planning and Recruitment 3. Employee Selection 4. Training and Development 5. Performance Management 6. Career Management
  4. 4. 4www.exploreHR.org Human Resource Management : An Overview
  5. 5. 5www.exploreHR.org HR Management Cycle Recruitment & Selection Training & Development Performance Management Reward Management Career Management
  6. 6. 6www.exploreHR.org HR Strategy and Business Result Recruitment & Selection Training & Development Performance Management Reward Management Career Management HR STRATEGY Business Strategy Business Result
  7. 7. 7www.exploreHR.org Manpower Planning & Employee Recruitment
  8. 8. 8www.exploreHR.org Manpower Planning Company Strategy What staff do we need to do the job? What staff is available within our organization? Is there a match? If not, what type of people do we need, and how should we recruit them? Job Analysis • Performance appraisal • Company data banks • Training • Employee management and developmentWhat is impact on wage and salary program?
  9. 9. 9www.exploreHR.org Manpower Planning The financial resources available to your organization Factors in Forecasting Personnel Requirements Projected turnover (as a result of resignation and terminations) Quality and nature of your employees (in relation to what you see as the changing need of your organization)
  10. 10. 10www.exploreHR.org Technique to Determine Number of Recruits • Study of a firm’s past employment needs over a period of years to predict future needs Trend Analysis Ratio Analysis • A forecasting technique for determining future staff needs by using ratios between sales volume and number of employees needed
  11. 11. 11www.exploreHR.org Recruitment from External Resources • Recruiting new staff from external sources will be influenced by several factors, namely : When the economic conditions are relatively difficult, there will usually be an oversupply, or the number of applicants will much higher than the demand. In such a case, the company will find it relatively easier to select new employees from the large number of applicants. Macro- Economic Conditions of a Nation
  12. 12. 12www.exploreHR.org When the sector is one that is considered a ‘rare’ sector, the company will have more difficulty in recruiting staff for this sector. For example, computer technology, or cellular engineering. Availability of Manpower in Desired Sectors Recruitment from External Resources
  13. 13. 13www.exploreHR.org It will tend to be easier for a company to find and recruit the best people if the company has a good reputation, therefore the best fresh graduates will flock to apply to the company. Example : Google, McKinsey or Microsoft. Company Reputation Recruitment from External Resources
  14. 14. 14www.exploreHR.org • Some employers use a recruiting yield pyramid to determine the number of applicants they must generate to hire the required number of new employees. • Example of Recruitment Curve: • 1200 - Leads generated • 200 - Candidates invited • 150 - Candidates interviewed • 100 - Offers made • 50 - New hires Recruitment Yield Pyramid
  15. 15. 15www.exploreHR.org Recruitment Sources Advertising (newspaper, magazine, internet) College Recruitment Recruitment Agent (headhunter) Recruitment Sources
  16. 16. 16www.exploreHR.org Employee Selection
  17. 17. 17www.exploreHR.org Basic Concept of Selection Tests The quality of an employee selection test is determined by three main factors, namely : 1. Criterion Validity : A type of validity based on showing that scores on the test (“predictors”) are related to job performance (“criterion”). 2. Content Validity : A test that is “content valid” is one in which the test contains a fair sample of the tasks and skills actually needed for the job in question. 3. Reliability : The consistency of scores obtained by the same person when retested with identical or equivalent test.
  18. 18. 18www.exploreHR.org Some Types of Selection Test 1. Cognitive Ability Test 2. Personality Test 3. Interview
  19. 19. 19www.exploreHR.org Cognitive Ability Test • Cognitive Abilities Tests: Paper and pencil or individualized assessment measures of an individual's general mental ability or intelligence.
  20. 20. 20www.exploreHR.org Advantages of Cognitive Ability Test • highly reliable • verbal reasoning and numerical tests have shown high validity for a wide range of jobs • the validity rises with increasing complexity of the job • may be administered in group settings where many applicants can be tested at the same time • scoring of the tests may be completed by computer scanning equipment • lower cost than personality tests
  21. 21. 21www.exploreHR.org Disadvantages of Cognitive Ability Test • non-minorities typically score one standard deviation above minorities which may result in adverse impact depending on how the scores are used in the selection process • differences between males and females in abilities (e.g., knowledge of mathematics) may negatively impact the scores of female applicants
  22. 22. 22www.exploreHR.org Personality Test • Personality Tests: A selection procedure measure the personality characteristics of applicants that are related to future job performance. • Personality tests typically measure one or more of five personality dimensions: extroversion, emotional stability, agreeableness, conscientiousness, and openness to experience.
  23. 23. 23www.exploreHR.org Advantages of Personality Test • can result in lower turnover due if applicants are selected for traits that are highly correlated with employees who have high longevity within the organization • can reveal more information about applicant's abilities and interests • can identify interpersonal traits that may be needed for certain jobs
  24. 24. 24www.exploreHR.org Disadvantages of Personality Test • difficult to measure personality traits that may not be well defined • responses by applicant may be altered by applicant's desire to respond in a way they feel would result in their selection • lack of diversity if all selected applicants have same personality traits • lack of evidence to support validity of use of personality tests
  25. 25. 25www.exploreHR.org Interview • Interviews: A selection procedure designed to predict future job performance on the basis of applicants' oral responses to oral inquiries.
  26. 26. 26www.exploreHR.org Advantages of Interview • useful for determining if the applicant has requisite communicative or social skills which may be necessary for the job • can assess the applicant's job knowledge • can be used for selection among equally qualified applicants • enables the supervisor and/or co-workers to determine if there is compatibility between the applicant and the employees • allows the applicant to ask questions that may reveal additional information useful for making a selection decision
  27. 27. 27www.exploreHR.org Disadvantages of Interview • subjective evaluations are made • decisions tend to be made within the first few minutes of the interview with the remainder of the interview used to validate or justify the original decision • interviewers form stereotypes concerning the characteristics required for success on the job • research has shown disproportionate rates of selection between minority and non-minority members using interviews • negative information seems to be given more weight • not as reliable as tests
  28. 28. 28www.exploreHR.org Training & Development
  29. 29. 29www.exploreHR.org Training Need Analysis Training Objectives Training Delivery Training Evaluation Training Process What are the training needs for this person and/or job? Objective should be measurable and observable Techniques include on- the-job- training, action learning, etc. Measure reaction, learning, behavior, and results
  30. 30. 30www.exploreHR.org Assessing Training Needs Task Analysis A detailed analysis of a job to identify the skills required, so that an appropriate training program can be instituted Competency Analysis Careful study of competency level to identify a deficiency and then correct it with a training program, or some other development intervention.
  31. 31. 31www.exploreHR.org Competency Analysis Required competency level for certain position Competency Gap Competency Assessment Current competency level of the employee Training and Development Program
  32. 32. 32www.exploreHR.org Competency Profile Per Position 1 2 3 4 5 Communication Skills Public Speaking Leadership Training Need Analysis Material Development Training Evaluation Communication Skills Interview Skills Analytical Thinking Understand Selection Tools Teamwork Customer Orientation Recruitment Supervisor Required Level Required CompetencyPosition Training & Development Manager Score Required Competency Type
  33. 33. 33www.exploreHR.org Position Competency Requirements Relevant Training Modules Leadership  Leadership I  Communication Skills I  The Art of Motivating Employees  Providing Effective Feedback SUPERVISOR Achievement Orientation  Goal Setting Technique  Work Motivation  Planning & Organizing  Continuous Self Improevement Managerial competency 1 2 3 4 Leadership Required Level Actual Level Achievement Orientation Teamwork Planning & Organizing Functional competency 1 2 3 4 Mechanical Engineering Mechanical Equipment Maintenance Competency Profile Per Position
  34. 34. 34www.exploreHR.org Training Matrix for Competency Development Communication Skills V Leadership V Teamwork V Achievement Orientation V Customer Focus V Job Functional Skills V Communication Skills V Leadership V Teamwork V Achievement Orientation V Customer Focus V Strategic Thinking V Problem Solving & Decision Making V Job Functional Skills V Position Managerial Competency Supervisor Manager Productive Communication Series OnBecoming EffectiveLeader1 OnBecoming EffectiveLeader2 ServiceExcellence forCustomer Professional SeminarSeries Achievement MotivationTraining CreativeProblem Solving Strategic Management BuildingProductive Teamwork V = compulsory training Training Title
  35. 35. 35www.exploreHR.org Enhance Training Effectiveness Make the material meaningful Provide for transfer to learning Motivate the trainee Training Effectiveness
  36. 36. 36www.exploreHR.org Enhance Training Effectiveness Make the material meaningful • At the start of training, provide the trainees with a bird’s-eye view of the material to be presented. Knowing the overall picture facilitates learning. • Use a variety of familiar examples when presenting material • Organize the material so that it is presented in a logical manner and in meaningful units • Try to use terms and concepts that are already familiar to trainees • Use as many visual aids as possible
  37. 37. 37www.exploreHR.org Enhance Training Effectiveness Provide for transfer to learning • Maximize similarity between the training situation and the work situation • Provide adequate training practice • Identify each feature of the step in the process
  38. 38. 38www.exploreHR.org Enhance Training Effectiveness Motivate the trainee • People learn best by doing. Try to provide as much realistic practice as possible • Trainees learn best when correct response on their part are immediately reinforced. • Trainees learn best when they learn at their own pace. If possible, let trainees pace themselves.
  39. 39. 39www.exploreHR.org Type of Training Program Formal course OFF THE JOB Simulation Wilderness Trip • Does not interfere with job • Provides for fact learning • Helps transfer of learning • Creates lifelike situations • Builds teams • Builds self-esteem
  40. 40. 40www.exploreHR.org Type of Training Program Job instruction training ON THE JOB Apprenticeship training Job rotation Mentoring • Facilitates transfer of learning • Does not require separate facilities • Does not interfere with real job performance • Provides extensive training • Gives exposure to many jobs • Allows real learning • Is informal • Is integrated into job
  41. 41. 41www.exploreHR.org Evaluation of Training Effectiveness Level 1 - Reaction Level 2 - Learning Level 3 – Behavior Application Level 4 – Business Impact Four Levels of Training Effectiveness
  42. 42. 42www.exploreHR.org Evaluation of Training Effectiveness Test the trainees to determine if they learned the principles, skills, and facts they were to learn. Evaluate trainees’ reactions to the program. Did they like the program? Did they think it worthwhile? Level 1 - Reaction Level 2 - Learning
  43. 43. 43www.exploreHR.org Evaluation of Training Effectiveness What final results were achieved in terms of the training objectives previously set? Did the number of customer complaints about employee drop? Did the reject rate improve? Was turnover reduced, and so forth. Ask whether the trainees’ behavior on the job changed because of the training program. For example, are employees in the store’s complaint department more courteous toward disgruntled customers than previously? Level 3 – Behavior Application Level 4 – Business Impact
  44. 44. 44www.exploreHR.org Employee Performance Management
  45. 45. 45www.exploreHR.org Why Performance Appraisal? • Appraisal provide information upon which promotion and salary decision can be made. • Appraisal provide an opportunity for a manager and his/her subordinates to sit down and review the subordinate’s work-related behavior, and then develop a plan for corrective action. • Appraisal provide a good opportunity to review the person’s career plans in light of his/her exhibited strengths and weaknesses.
  46. 46. 46www.exploreHR.org Performance Management Cycle Performance Planning (Setting Performance Targets) Regular Review and Monitoring Feed back Corrective Action Performance Appraisal and Evaluation • Training & Development Plan • Salary/Bonus Adjustment • Career Development
  47. 47. 47www.exploreHR.org Performance Management Cycle Defining Performance Standard/ Targets Appraising Performance Providing Feedback for Development 1. Defining the performance standards means making sure that you and your subordinate agree on his/her duties and targets that you expect 2. Appraising performance means comparing your subordinate’s actual performance to the standard/targets set in step one. 3. Providing feedback means discussing plans for any development that is required.
  48. 48. 48www.exploreHR.org Problems in Performance Appraisal Lack of standards Irrelevant or subjective standards Poor measures of performance Poor feedback to employee Negative communication Failure to apply evaluation data Common Performance Evaluation Problems
  49. 49. 49www.exploreHR.org Bias in the Appraisal Process Halo Effect The "halo" effect occurs when a supervisor’s rating of a subordinates on one trait biases the rating of that person on other traits Central Tendency A tendency to rate all employees the same way, such as rating them all average
  50. 50. 50www.exploreHR.org Leniency The problem that occurs when a supervisory has a tendency to rate all subordinates either high or low Bias The tendency to allow individual differences such as age, race, and sec affect the appraisal rates these employees receives. Bias in the Appraisal Process
  51. 51. 51www.exploreHR.org Performance appraisal elements has two main categories: 2. Performance Result: Hard or quantitative aspects of performance (result) 1. Competencies: It represents soft or qualitative aspects of performance (process) Performance Appraisal Element
  52. 52. 52www.exploreHR.org 1. Competencies Score 2. Performance Result Score Overall Score Will determine the employee’s career movement, and also the reward to be earned Performance Appraisal Element
  53. 53. 53www.exploreHR.org Element # 1 : Competencies Basic Intermediate Advanced Expert Actively listens, and clarifies understanding where required, in order to learn from others. Actively listens, and clarifies understanding where required, in order to learn from others. Actively listens, and clarifies understanding where required, in order to learn from others. Actively listens, and clarifies understanding where required, in order to learn from others. Empathise with audience and formulates messages accordingly. Empathise with audience and formulates messages accordingly. Empathise with audience and formulates messages accordingly. Empathise with audience and formulates messages accordingly. Shares resources and information. Shares resources and information. Shares resources and information. Shares resources and information. Responds promptly to other team members’ needs. Balances complementary strengths in teams and seeks diverse contributions and perspectives. Actively builds internal and external networks. Builds internal and external networks and uses them to efficiently to create value. Involves teams in decisions that effect them. Uses cross functional teams to draw upon skills and knowledge throughout the organization. Uses cross functional teams to draw upon skills and knowledge throughout the organization. Encourages co-operation rather than competition within the team and with key stakeholders. Builds and maintains relationships across The company. Drives and leads key relationship groups across The company. Manages alliance relationships through complex issues such as points of competing interest. Ensures events and systems, eg IT, for collaboration are in place and used. Draws upon the full range of relationships (internal, external, cross The company) at critical points in marketing and negotiations. Competency : Collaboration
  54. 54. 54www.exploreHR.org No. Main Performance Target Target to be Achieved 1 Conduct an assessment of the All employees submit their performance assessment form employee's performance on time 2 Improve the system for Target : completed 100 % performance assessment in November 2008 3 Conduct training activities Target : to conduct 6 training modules in one year 4 Carry out on the job training Target : 90 % of the total employees activities who attend the training experience an increase in skill and knowledge Element # 2 : Performance Results Target should be measurable and specific
  55. 55. 55www.exploreHR.org Employee Career Management
  56. 56. 56www.exploreHR.org Career Planning and Development Providing employees the assistance to form realistic career goals and the opportunities to realize them Career Planning & Development
  57. 57. 57www.exploreHR.org Entry Level First Line Middle Management Senior Management Top Management Join Company 22 years old Supervisor/Ass. Manager 26 - 29 years old Managers 29 - 35 years old GM/Senior Managers 35 - 45 years old CEO/BOD 45 - 55 years old Typical Career movement
  58. 58. 58www.exploreHR.org Career Stage Trial Stage The period from about age 25 to 30 during which the person determines whether or not the chosen field is suitable and if it is not, attempts to change it. Stabilization Stage The period, roughly from age 30 to 40, during which occupational goals are set and more explicit career planning is made to determine the sequence for accomplishing goals
  59. 59. 59www.exploreHR.org Mid career Crisis Stage The period occurring between the mid- thirties and mid-forties during which people often make a major reassessment of their progress relative to their original career ambitions and goals Maintenance Stage The period form about ages 45 to 65 during which the person secures his or her place in the world of work Career Stage
  60. 60. 60www.exploreHR.org Decline Stage The period during which many people are faced with the prospect of having to accept reduced levels of power and responsibility. Career Stage
  61. 61. 61www.exploreHR.org Career Anchors Career Anchor : A concern or value that someone will not give up if choice has to be made Career anchors, as their name implies, are the pivots around which a person’s career swings; a person becomes conscious of them as a result of learning about his or her talents and abilities.
  62. 62. 62www.exploreHR.org Five Career Anchors Technical/ Functional Career Anchor Managerial Competence as a Career Anchor Creativity as a Career Anchor Autonomy and Independence as Career Anchor Security as a Career Anchor
  63. 63. 63www.exploreHR.org Five Career Anchors Technical/ Functional Career Anchor • People who have a strong technical/functional career anchor tend to avoid decisions that would drive them toward general management. • Instead, they make decisions that will enable them to remain and grow in their chosen technical or functional field
  64. 64. 64www.exploreHR.org Five Career Anchors Managerial Competence • People who show strong motivation to become managers • Their career experience enables them to believe that they have the skills and values necessary to rise to such general management position
  65. 65. 65www.exploreHR.org Five Career Anchors Creativity • People who go on to become successful entrepreneurs • These people seem to have a need to build or create something that is entirely their own product – a product or process that bears their name, a company of their own, or a personal fortune that reflects their accomplishments.
  66. 66. 66www.exploreHR.org Five Career Anchors Autonomy and Independence • People who are driven by the need to be on their own, free from the dependence that can arise when a person elects to work in a large organization. • Some of these people decide to become consultants, working either alone or as part of relatively small firm. Others choose to become professors, free-lance writers, or proprietors of a small retail business.
  67. 67. 67www.exploreHR.org Five Career Anchors Security • People who are mostly concern with long-run career stability and job security. • They seem willing to do what is required to maintain job security, a decent income, and a stable future in the form of a good retirement program and benefits.
  68. 68. 68www.exploreHR.org Career Management and the First Assignment • Factors to keep in mind about the important first assignment, include : 1. Avoid reality shock (reality shock refers to the result of a period that may occur at the initial career entry when the new employee’s high job expectations confront the reality of boring, unchallenging jobs. 2. Provide challenging initial jobs 3. Provide realistic job preview in recruiting 4. Be demanding
  69. 69. 69www.exploreHR.org Career Management and the First Assignment 5. Provide periodic job rotation 6. Provide career-oriented performance appraisals 7. Encourage career-planning activities
  70. 70. 70www.exploreHR.org References/Recommended Further Readings 1. Gary Dessler, Human Resource Management, Prentice Hall. You can obtain this excellent book at this link : http://www.amazon.com/Framework-Human- Resource-Management-5th/dp/0136041531/ref=sr_1_6?ie=UTF8&s=books&qid=1219801564&sr=1-6 2. Susan Jackson and Randall Schuler, Managing Human Resource : A Partnership Perspective, South-Western College Publishing
  71. 71. 71www.exploreHR.org End of Material

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